Human Resources Generalist

Publicisresources; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A prominent company in the advertising sector is seeking an HR Manager to oversee employee data management and support agency operations in Canada. This role involves significant responsibility for HR best practices, bilingual communication, and coordination of various HR initiatives. Ideal candidates will have a strong HR background, excellent interpersonal skills, and the ability to work in a diverse team environment.

Benefits

Hybrid working model

Professional development opportunities

Qualifications

• 3+ years experience in similar managerial roles.
• Proven communication skills in both French and English required.
• Strong proficiency in Office suite, especially Excel and Word.

Responsibilities

• Manage personnel data registration and control for 2,500 employees.
• Act as main HR contact for agency insurance plan administration.
• Coordinate recruitment processes and provide HR support for employees.

Skills

Interpersonal skills

Bilingual communication

Confidentiality respect

Professional judgment

Education

College diploma or university degree in human resources or administration

Tools

Office suite software

SAP system

Job description

Publicis Re : Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re : Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best : create and innovate for their clients.

In addition to providing essential, everyday services to our agencies, Publicis Re : Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

The company is a premier shared services company serving the financial, technological and administrative needs of U.S.-based business units of the world’s third largest Communications company. With 2021 net revenues of over 10 billion Euros, the parent company specializes in Advertising, Digital, Media buying and consultancy. The parent company is present in over 100+ countries on 5 continents, with over 100,000 employees.

Overview

Under the supervision of the Managing Director of the Shared Services Center of Canada, the chosen candidate will be responsible for ensuring the application of the policies and procedures established by the group in terms of human resources best practices, as well as supporting the human resources managers for the group's agencies

Responsibilities

MAIN RESPONSIBILITIES :

Reporting to the Managing Director, while offering a hybrid working model, the main responsibilities are :

• Ensure the registration, monitoring and control of individual data of Publicis Groupe personnel (approximately 2,500 employees) in Canada, in terms of group insurance.
• Act as the main point of contact with the HR stakeholders of the Group's agencies (15) regarding the administration of our group insurance plan and RRSP.
• Active participation in the renewal of insurance products and the annual re-enrollment process for employees in partnership with the external actuarial firm.
• Responsible for internal communications during administrative changes / events, group activities, translation of internal and external releases, etc.
• Liaise with HR professionals locally and globally to collaborate in the deployment by the group of new internal services and new North American initiatives as well as the translation in French of all its supporting documentation.
• Active participation in diversity, equity, and inclusion related initiatives.
• Coordinate the recruitment process for the finance, payroll, information technology departments and facility management staff at the Group's sites in Canada. Integration of new employees, follow-up of probationary period and termination process for employees of Publicis Re : Sources Montreal and Toronto, in accordance with internal policies.
• Act as the main point of contact for the management of short- and long-term disability cases, in addition to providing support for return-to-work planning and employee accommodation measures.
• Provide HR and administrative support for all Publicis Re : Sources Montreal and Toronto employees (45 employees).
• Provide guidance and support to employees related to our corporate processes and policies.
• Provide human resource management advice to managers on topics related to corporate policies and HR best practices, labor relations, performance evaluation, workforce planning, employee relations and compensation.

Qualifications

QUALIFICATIONS AND REQUIREMENTS :

• College diploma or university degree in human resources or administration.
• Minimum of 3+ years of experience in similar functions at a managerial level.
• Proven interpersonal and communication skills to deal effectively with multiple stakeholders orally and in writing, in both French and English. Strong proficiency in both written and oral French is required in order to translate corporate communications and ensure compliance with relevant provincial laws and regulations.
• Functional use of Office suite software, in particular Excel and Word.
• Knowledge of the SAP system – Human Resources will be considered an asset.
• Rigorous work ethic, a strong team player, great respect for confidentiality, strong professional judgment.

Additional information

This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at-will" relations.

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