Human Resources Coordinator

UNAVAILABLE; Vancouver; Presencial; CAD 50.000 - 61.000; Jornada completa

Descripción de la vacante

Allied Universal Canada is seeking an organized, proactive Human Resources Coordinator to support day-to-day HR operations for our Vancouver security workforce. The role focuses on HR administration, vacation pay processing, shoe reimbursements, recruitment coordination, documentation, and licensing compliance.

The ideal candidate will manage employee records, coordinate payroll-related activities, and ensure adherence to privacy standards while collaborating with payroll, HR, recruitment, and

Formación

• Post-secondary education in Human Resources, Business Administration, Payroll Administration, or a related field.
• Experience in HR coordination, HR administration, recruitment, payroll support, or a similar role is preferred.
• Experience processing vacation pay, employee reimbursements, or payroll-related transactions.
• Familiarity with recruitment, onboarding, employee documentation, and disciplinary processes.
• Knowledge of Alberta employment standards and applicable security licensing requirements, or the ability to learn and apply them effectively.
• Experience tracking licence renewals, permits, expiry dates, and employee compliance documentation is an asset.
• Proficiency in Microsoft Office, particularly Excel, and familiarity with HRIS or payroll systems.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines.

Responsabilidades

• Vacation Pay & Payroll: Process vacation pay requests, verify employee balances and approvals, maintain accurate records, and coordinate with payroll to resolve discrepancies.
• Shoe Reimbursements: Review and process footwear reimbursement claims, verify eligibility and receipts, and track approvals and payments.
• Recruitment & Onboarding: Support job postings, candidate screening, interview scheduling, pre-employment documentation, and new-hire onboarding.
• Licensing & Compliance: Monitor security guard licence and permit validity, track expiry dates and renewals, follow up on outstanding documentation, and escalation compliance concerns.
• Employee Documentation: Maintain accurate employee files, HRIS records, and confidential information in accordance with privacy requirements and company procedures.
• Disciplinary & Employee Relations Support: Coordinate disciplinary meetings, prepare documentation, maintain confidential records, and track follow-up actions.
• HR Administration: Respond to employee and management inquiries, prepare HR reports, and support attendance management and routine HR transactions.
• Compliance & Coordination: Support compliance with company policies, Alberta employment standards, and applicable security licensing requirements while collaborating with HR, payroll, recruitment, and operations teams.

Conocimientos

HR coordination

Payroll administration

Recruitment coordination

HR reporting

Confidential data handling

Attention to detail

Educación

Post-secondary HR / business/ payroll education

Herramientas

Excel

HRIS

Payroll software

Recordkeeping systems

Descripción del empleo

Overview

Company Overview:

We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as Security Professionals and today hold positions on our senior leadership team. We offer medical, dental and vision coverage, life insurance, employee assistance programs, company discounts, perks and more for most full-time positions!

Start your phenomenal career with Allied Universal today!

Job Description

Human Resources Coordinator

Allied Universal Canada

Location: Vancouver, British ColumbiaEmployment Type: Full-TimeWork Model: Onsite

Annual Salary: $55,000.00 per yer

Position Overview

Allied Universal Canada is seeking an organized, detail-oriented, and proactive Human Resources Coordinator to support day-to-day HR operations for our security workforce in Vancouver, British Columbia.

This position focuses on HR administration, vacation pay processing, shoe reimbursements, recruitment coordination, employee documentation, and compliance tracking for security guard licences, permits, and employment eligibility requirements. The successful candidate will also provide administrative support for disciplinary meetings, employee relations matters, and coordination with payroll and operational management.

The ideal candidate has strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. This role plays an important part in ensuring accurate HR transactions, compliant employee records, and effective support for employees and management.

Key Responsibilities

• Vacation Pay & Payroll: Process vacation pay requests, verify employee balances and approvals, maintain accurate records, and coordinate with payroll to resolve discrepancies.
• Shoe Reimbursements: Review and process footwear reimbursement claims, verify eligibility and receipts, and track approvals and payments.
• Recruitment & Onboarding: Support job postings, candidate screening, interview scheduling, pre-employment documentation, and new-hire onboarding.
• Licensing & Compliance: Monitor security guard licence and permit validity, track expiry dates and renewals, follow up on outstanding documentation, and escalation compliance concerns.
• Employee Documentation: Maintain accurate employee files, HRIS records, and confidential information in accordance with privacy requirements and company procedures.
• Disciplinary & Employee Relations Support: Coordinate disciplinary meetings, prepare documentation, maintain confidential records, and track follow-up actions.
• HR Administration: Respond to employee and management inquiries, prepare HR reports, and support attendance management and routine HR transactions.
• Compliance & Coordination: Support compliance with company policies, Alberta employment standards, and applicable security licensing requirements while collaborating with HR, payroll, recruitment, and operations teams.

Qualifications

• Post-secondary education in Human Resources, Business Administration, Payroll Administration, or a related field.
• Previous experience in HR coordination, HR administration, recruitment, payroll support, or a similar role is preferred.
• Experience processing vacation pay, employee reimbursements, or payroll-related transactions is an asset.
• Familiarity with recruitment, onboarding, employee documentation, and disciplinary processes.
• Knowledge of Alberta employment standards and applicable security guard licensing requirements, or the ability to learn and apply them effectively.
• Experience tracking licence renewals, permits, expiry dates, and employee compliance documentation is an asset.
• Proficiency in Microsoft Office, particularly Excel, and familiarity with HRIS or payroll systems.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills and a professional, customer-service-oriented approach.
• Ability to handle confidential employee information, including SIN data, securely and appropriately.
• Strong follow-up, problem-solving, and recordkeeping skills.
• Ability to work independently and collaborate effectively with HR, payroll, recruitment, and operational teams.

Why Join Allied Universal?

• Opportunities for professional growth within a global organization.
• A collaborative and dynamic work environment.
• Exposure to a broad range of HR operations, recruitment, payroll coordination, and compliance activities.
• The opportunity to support employees and operational teams while contributing to accurate HR administration and regulatory compliance.

Join Allied Universal Canada and help deliver reliable HR support that strengthens employee experience, operational readiness, and compliance across our security workforce.

Closing

Allied Universal® is an inclusive and equitable employer, encouraging applications from qualified women and men including persons with disabilities, members of visible minorities, and Aboriginal persons.