Human Resources Coordinator

UNAVAILABLE; Winnipeg; On-site; CAD 50,000 - 61,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Life insurance

Employee assistance programs

Company discounts

Promote-from-within culture

Job summary

Allied Universal Canada seeks an organized Human Resources Coordinator to support day-to-day HR operations in Winnipeg, Manitoba. You will handle HR administration, vacation pay processing, shoe reimbursements, recruitment coordination, and employee documentation to ensure compliant records.

The role involves licensing compliance, payroll coordination, disciplinary support, and collaboration with payroll, HR, recruitment, and operations teams.

Qualifications

• Post-secondary education in HR, business administration, payroll administration, or related field.
• Experience in HR coordination, HR administration, recruitment, payroll support, or a similar role is preferred.
• Familiarity with Alberta employment standards and applicable security licensing requirements, or ability to learn and apply them.

Responsibilities

• Process vacation pay and payroll, verify balances and approvals, coordinate with payroll.
• Review and process footwear reimbursement claims, verify eligibility and receipts.
• Support job postings, candidate screening, interview scheduling, pre-employment docs, and onboarding.
• Monitor security guard licence/permit validity, track expiry dates and renewals.
• Maintain accurate employee files and HRIS records with privacy compliance.
• Coordinate disciplinary meetings, prepare documentation and track follow-ups.
• Respond to inquiries, prepare HR reports, support attendance management and routine HR transactions.
• Support compliance with company policies and licensing requirements across teams.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Customer service

Education

HR/Business Administration degree

Tools

Excel

HRIS

Payroll systems

Job description

Overview

Company Overview:

We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as Security Professionals and today hold positions on our senior leadership team. We offer medical, dental and vision coverage, life insurance, employee assistance programs, company discounts, perks and more for most full-time positions!

Job Description

Human Resources Coordinator

Allied Universal Canada

Location: Winnipeg, ManitobaEmployment Type: Full-TimeWork Model: Onsite

Annual Salary: $55,000.00 per yer

Position Overview

Allied Universal Canada is seeking an organized, detail-oriented, and proactive Human Resources Coordinator to support day-to-day HR operations for our security workforce in Winnipeg, Manitoba.

This position focuses on HR administration, vacation pay processing, shoe reimbursements, recruitment coordination, employee documentation, and compliance tracking for security guard licences, permits, and employment eligibility requirements. The successful candidate will also provide administrative support for disciplinary meetings, employee relations matters, and coordination with payroll and operational management.

The ideal candidate has strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. This role plays an important part in ensuring accurate HR transactions, compliant employee records, and effective support for employees and management.

Key Responsibilities

• Vacation Pay & Payroll: Process vacation pay requests, verify employee balances and approvals, maintain accurate records, and coordinate with payroll to resolve discrepancies.
• Shoe Reimbursements: Review and process footwear reimbursement claims, verify eligibility and receipts, and track approvals and payments.
• Recruitment & Onboarding: Support job postings, candidate screening, interview scheduling, pre-employment documentation, and new-hire onboarding.
• Licensing & Compliance: Monitor security guard licence and permit validity, track expiry dates and renewals, follow up on outstanding documentation, and escalates compliance concerns.
• Employee Documentation: Maintain accurate employee files, HRIS records, and confidential information in accordance with privacy requirements and company procedures.
• Disciplinary & Employee Relations Support: Coordinate disciplinary meetings, prepare documentation, maintain confidential records, and track follow-up actions.
• HR Administration: Respond to employee and management inquiries, prepare HR reports, and support attendance management and routine HR transactions.
• Compliance & Coordination: Support compliance with company policies, Alberta employment standards, and applicable security licensing requirements while collaborating with HR, payroll, recruitment, and operations teams.

Qualifications

• Post-secondary education in Human Resources, Business Administration, Payroll Administration, or a related field.
• Previous experience in HR coordination, HR administration, recruitment, payroll support, or a similar role is preferred.
• Experience processing vacation pay, employee reimbursements, or payroll-related transactions is an asset.
• Familiarity with recruitment, onboarding, employee documentation, and disciplinary processes.
• Knowledge of Alberta employment standards and applicable security guard licensing requirements, or the ability to learn and apply them effectively.
• Experience tracking licence renewals, permits, expiry dates, and employee compliance documentation is an asset.
• Proficiency in Microsoft Office, particularly Excel, and familiarity with HRIS or payroll systems.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills and a professional, customer-service-oriented approach.
• Ability to handle confidential employee information, including SIN data, securely and appropriately.
• Strong follow-up, problem-solving, and recordkeeping skills.
• Ability to work independently and collaborate effectively with HR, payroll, recruitment, and operational teams.
• Bilingualism in English and French is considered an asset.

Why Join Allied Universal?

• Opportunities for professional growth within a global organization.
• A collaborative and dynamic work environment.
• Exposure to a broad range of HR operations, recruitment, payroll coordination, and compliance activities.
• The opportunity to support employees and operational teams while contributing to accurate HR administration and regulatory compliance.

Join Allied Universal Canada and help deliver reliable HR support that strengthens employee experience, operational readiness, and compliance across our security workforce.

Closing

Allied Universal® is an inclusive and equitable employer, encouraging applications from qualified women and men including persons with disabilities, members of visible minorities, and Aboriginal persons.