Human Resources Coordinator

TimePlay; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

TimePlay is building its People & Culture team and seeks a detail‑oriented People Operations Coordinator to own HR operations across Canada and the US. You’ll manage the employee lifecycle, implement systems, and help shape a culture people love.

Ideal candidates have 1–2 years in People Ops, strong MS/Google proficiency, HRIS experience (BambooHR preferred), and a proactive, confidential mindset in a fast‑growing environment.

Qualifications

• 1-2 years of experience in a People Ops or HR coordinator role.
• Strong technical proficiency with Microsoft Suite and Google Workspace.
• HRIS experience (BambooHR preferred, but others okay).
• Exceptional organizational skills and attention to detail.
• Process-oriented mindset with ability to create order from chaos.
• Excellent communication skills; can explain complex processes clearly.
• Proactive problem-solver who takes initiative and ownership.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Own and manage HR operations & administration across Canada and the US.
• Oversee full employee lifecycle from offer to offboarding.
• Support onboarding and offboarding with efficient processes and check-ins.
• Coordinate onboarding pre-boarding, IT setups, and equipment provisioning.
• Support employee engagement, events, and culture initiatives.
• Assist with office operations, vendor management, and cross‑functional tasks.
• Contribute to systems improvements and HR documentation.

Skills

MS Office / Microsoft Suite

Google Workspace

HRIS experience

Organizational skills

Attention to detail

Process orientation

Communication skills

Problem solving

Discretion & confidentiality

Tools

BambooHR

Job description

TimePlay is an interactive entertainment brand that delivers live and unforgettable game show experiences that turn audiences into participants through mobile-driven engagement. Powered by innovative technology and iconic formats including Deal or No Deal, Wheel of Fortune, The Price Is Right, and Jeopardy!, TimePlay brings people together through the power of play and redefines audience participation.

We’re now expanding our platform beyond theatres, combining proprietary and third-party content with powerful cloud-based technology to create rich social experiences - from living rooms to global connections.

About the Role

We're building our People & Culture team from the ground up, and we're looking for a detail-oriented, tech-savvy People Operations Coordinator to be a member of this exciting journey. This role is perfect for someone who thrives in a fast-paced, evolving environment and wants to make a real impact on employee experience from day one.

As our People Ops Coordinator, you'll be the backbone of our P&C operations, managing the full employee lifecycle, implementing new systems, and helping us build a culture people love. If you're someone who loves solving operational puzzles, and wants to grow with a scaling company, we want to hear from you!

What You'll Do:

HR Operations & Administration (50%)

• Own and maintain accurate employee records in our HRIS (BambooHR)
• Manage the complete employee lifecycle from offer acceptance through offboarding
• Process employee changes (promotions, transfers, compensation updates, leaves)
• Ensure compliance with employment standards and maintain audit-ready documentation
• Generate HR reports and metrics to support decision-making
• Support payroll processing by providing accurate employee data to accounting
• Navigate multi-jurisdictional HR requirements across Canada and the US

Onboarding & Offboarding (15%)

• Deliver exceptional onboarding experiences that set new hires up for success
• Coordinate pre-boarding activities, first day logistics, and check-ins
• Manage equipment provisioning and IT setup coordination
• Conduct professional offboarding processes including exit interviews and knowledge transfer
• Continuously improve our onboarding/offboarding programs based on employee feedback

Employee Engagement & Culture (15%)

• Partner with employees to establish and support our Social Committee
• Help plan and execute company events, team-building activities, and engagement initiatives
• Support the rollout of engagement surveys and pulse checks
• Contribute creative ideas to enhance our workplace culture

Office Management & Cross-Functional Support (10%)

• Oversee office operations and ensure a welcoming, functional workplace
• Support accounting team with administrative tasks and system management
• Assist with vendor management and office-related procurement
• Be the go-to person for employee questions and workplace needs

Systems & Process Improvement (10%)

• Support the implementation and optimization of new HR systems and tools
• Identify opportunities to automate and streamline HR processes
• Create and maintain HR documentation, templates, and standard operating procedures
• Stay current on HR technology trends and best practices

What We're Looking For:

Must-Haves:

• 1-2 years of experience in a People Ops, or HR coordinator role
• Strong technical proficiency with Microsoft Suite, and Google Workspace
• HRIS experience (BambooHR preferred, but experience with any HRIS is valuable)
• Exceptional organizational skills and attention to detail
• Process-oriented mindset with a knack for creating order from chaos
• Excellent communication skills, you can explain complex processes in simple terms
• Proactive problem-solver who takes initiative and ownership
• Discretion and confidentiality, you handle sensitive information with care

Nice-to-Haves:

• Experience implementing or migrating HR systems
• Background in a startup or scale-up environment
• Experience managing US-based employees and familiarity with US employment laws (multi-state compliance experience highly valued)
• Event planning or employee engagement program experience
• Experience supporting finance/accounting teams

You’ll Thrive Here If You:

• Love building things from scratch and aren't afraid of ambiguity
• Get energized by variety, no two days are the same
• Believe great employee experiences start with solid operations
• Are naturally curious and always asking "how can we make this better?"
• Enjoy being a connector and helping people
• Can balance multiple priorities without breaking a sweat
• Have a sense of humour and don't take yourself too seriously