Human Resources Coordinator

CMHA; Northwestern Ontario; On-site; CAD 61,000 - 76,000; Full time

Benefits offered by this job

HOOPP

Health benefits

Paid vacation

Professional development opportunities

Job summary

CMHA Kenora Branch is seeking a Human Resource Coordinator for a 21-month contract at the CMHA Kenora Main Office. The role focuses on payroll processing, onboarding, and HR administration within a fast-paced team.

A college diploma or university degree in a related field is preferred, with strong data entry and communication skills and a valid driver’s license. Responsibilities include payroll for salaried, hourly, and casual staff, timesheet verification, benefit administration, onboarding,

Qualifications

• Payroll experience, at least 1 year, supporting full-cycle payroll for hourly and salaried employees in Canada.
• Strong data entry and report preparation skills.
• Good written and verbal communication skills.
• Ability to work in fast paced, team-oriented environment.
• Valid Driver’s License required

Responsibilities

• Process bi-weekly payroll for Salaried, Hourly and Casual Staff.
• Onboard employees into payroll and verify new hire documentation.
• Verify and reconcile timesheets and monitor deductions.
• Maintain employee records and assist with T4 preparation.
• Coordinate recruitment logistics and prepare job postings.
• Support performance management and HR data reporting.
• Provide general administrative support to management

Skills

Payroll experience

Data entry

Communication

Team collaboration

Driver's license

Education

College diploma or University degree in a related field

Job description

Why join CMHA Kenora?

We are a team committed to our vision of mental health support for all. We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers:

• Healthcare of Ontario Pension Plan (HOOPP)
• Comprehensive Health Benefits
  • Employee & Family Assistance Program
• Paid Vacation Days
• Learning & professional development opportunities

Deadline to apply: September 29th, 2026

Human Resource Coordinator
Administration

Employer: CMHA Kenora Branch
Job Title: Human Resource Coordinator
Work Location: CMHA Kenora Main Office
Employment Status: Full-Time, 21-Month Contract

Salary Range: $60,935 - $75,643 per year

For more information, please visit www.cmhak.on.ca

Overview

The HR Coordinator is part of the Branch Administrative team and reports directly Chief Executive Officer.

Qualifications

• College diploma or University degree in a related field preferred
• Ability to work in fast paced, team-oriented work environment
• High attention to detail and strong organizational skills required
• Experience with report preparation and strong data entry skills
• Good written and verbal communication skills
• Payroll experience, at least 1 year, supporting full-cycle payroll for hourly and salaried employees in Canada required
• Professionalism in performance of duties
• Valid Driver’s License

Payroll Duties

• Process payroll bi-weekly for Salaried, Hourly and Casual Staff
• Onboard employees into payroll, verifying new hire documentation for accuracy and completeness and providing relevant assistance to employees as required
• Verify and reconcile all employee submitted timesheets for accuracy and completeness and follow up as required
• Process and monitor payroll related deductions
• Monitor sick, vacation, and other leave balances
• Stay updated on changes in payroll regulations, tax laws, labour laws, and ensure compliance with payroll processing
• Benefit administration including enrollment, maintenance and benefit termination
• Assist with T4 preparation
• Support in the collection of data for reporting internally and externally
• Filing and maintaining records in an organized manner

Human Resource Duties

• Manage the daily logistics of the recruitment process, and participate in developing and implementing related process improvements
• Prepare job posting
• Formatting interview questions
• Maintain files of incoming applicants
• Complete employment references as requested
• Advise unsuccessful applicants of the job posting outcome
• Conduct pre-boarding and onboarding of employees
• Conduct employee orientation program for all new hires, as well as participate in developing and implementing related process improvements
• Prepare employment contracts and amendments for all employees
• Maintain and update employee records
• Coordinate training and maintain list for all employees
• Support the performance management process
• Support in the collection of HR data for reporting
• Assist the Finance & Administration Manager and Chief Executive Officer as required

General Duties

• Provide coverage of general administrative and clerical support to management
• Attend, participate in team/staff meetings, and all-staff meetings as required
• Adherence to all policies of CMHA Kenora Branch including assurance of confidentiality of all clients, personnel and organizational records and information.
• Maintain Agency’s stability and reputation by ensuring high standards of professional conduct and quality of care, adhering to legislative requirements, policies and procedures, funding body criteria, and professional and Branch standards.
• Be vigilant to any Health, Safety and Welfare risks in the workplace and bring any concerns to the attention of the Joint, Health and Safety Representative
• To participate in relevant training and development courses agreed with Team Lead the Chief Executive Officer
• Responsible for self-care
• Other duties as directed

The Canadian Mental Health Association, Kenora Branch welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process.