Human Resources Coordinator

County of Middlesex; London; On-site; CAD 66,000 - 77,000; Full time

Benefits offered by this job

Professional Development

Flex Time/Banked Time Off

OMERS Pension Plan

Health & Dental Benefits

Employee & Family Assistance Program

Job summary

Middlesex County is seeking a Human Resources Coordinator to support recruitment, onboarding, training, and HR records management at the London, Ontario office. The role focuses on recruitment lifecycle, employee relations, health and safety, and training development to support a strong municipal workforce.

As part of the HR team, you will manage data, coordinate training, and assist with labour relations under OHSA guidelines.

Qualifications

• Two-year college diploma in HR or related field.
• Two years of HR experience, municipal setting preferred.
• CHRP designation or working toward designation is an asset.
• Knowledge of Employment Standards Act, OHSA, WSIA, Human Rights Code, Pay Equity Act.
• Excellent interpersonal and communication skills, both oral and written.

Responsibilities

• Serve as the first HR contact for internal/external inquiries and direct to HR leadership as needed.
• Manage full recruitment lifecycle for unionized and non-unionized roles; optimize recruitment system usage.
• Coordinate onboarding processes, including IT access, orientation materials, and training modules.
• Maintain HR records in line with policies, ensuring data security and retention.
• Coordinate legislated HR training and track completion for compliance.
• Assist with disability management, Return-to-Work, and labour relations tasks.
• Support Health and Safety initiatives and the annual recognition program.
• Contribute to special HR projects and maintain high safety and confidentiality standards.

Skills

Interpersonal communication

Written communication

Time management

Problem solving

Independent work

Attention to detail

Education

Two-year college diploma in Human Resources Management or related field

CHRP designation or actively pursuing

Job description

Middlesex County is currently accepting applications for the following position:

HUMAN RESOURCES COORDINATOR

Employment Status: Permanent, Full-Time
Compensation Range: $66,248.00 to $77,495.60 annual salary
Hours of Work: 35 hours per week
Location: 399 Ridout Street North, London, ON
Closing Date: Monday, November 9, 2026 at 4:30pm
Existing Vacancy: we are currently hiring a candidate for an existing vacancy.
Artificial Intelligence: we do not use AI to screen, assess, or select candidates.

POSITION SUMMARY:

As part of the Human Resources Team, the Human Resources Coordinator provides HR services and support to assist with the day-to-day operations of the department, with a focus on recruitment, employee and labour relations, health and safety, and training and development within the County of Middlesex.

PRIMARY JOB DUTIES AND RESPONSIBILITIES:

• Serves as the first point of contact for internal and external HR-related requests or inquiries and provides assistance as required. Directs any requests or inquiries to the Director of Human Resources and/or the Manager of Human Resources
• Responsible for managing the full recruitment lifecycle for unionized and non-unionized positions through the organization’s talent acquisition system, while leading the implementation and optimization of the system to enhance hiring efficiency and user adoption. Coordinates all aspects of the recruitment process, including posting roles, screening applications, arranging and participating in interviews, developing interview questions, conducting reference checks, and preparing offer letters and employment contracts. Provides support to HR leadership and senior management in management-level recruitment as needed.
• Responsible for the employee onboarding process, including but limited to: IT and department notifications; orientation packages (including setting up HR and H&S training modules through the training platform); and updating personnel records. Ensures onboarding documentation is received within the established timelines.
• Maintains Human Resources records (employee, training, recruitment, disability management, etc.) in accordance with the records management classification system; responsible for managing data and records in accordance with the requirements of the position and corporate policies, including proper handling, storage, security, and retention.
• Coordinates legislated HR training and organizational training initiatives, including scheduling, enrollment, tracking completion, and maintaining accurate training records as directed. Tracks outstanding training and coordinates follow-up communications to support compliance as directed
• Assists with the required administration in the event of a workplace injury.
• Provides administrative support to the Director of Human Resources and/or the Manager of Human Resources on disability management (WSIB and long-term disability claims) and the Return-to-Work Program for employees with occupational and non-occupational illnesses and/or injuries. Maintains the records for disability management and Return-to-Work Program.
• Assists the Director of Human Resources and/or the Manager of Human Resources in the area of Labour Relations by scheduling meetings, taking notes/minutes at various meetings, and preparing letters, etc.
• Maintains the County’s Health and Safety Board and First Aid Kits to ensure compliance with the OHSA.
• Manages the annual employee recognition program.
• Completes the Statistics Canada Job Vacancy and Wage Survey on a quarterly basis.
• Supports employee events coordinated by the Social Committee, including participating as a member of the committee and providing assistance as needed.
• Assists the Director of Human Resources, the Manager of Human Resources, and/or the Safety & Standards Officer with special projects as directed.
• Accountability for Health and Safety - Responsible for working safely and following the Occupational Health and Safety Act and all applicable policies and procedures.
• Performs other duties as assigned.

QUALIFICATIONS

• Two-year college diploma in Human Resources Management, Business Administration or related discipline.
• Two years of experience or equivalent working in a Human Resources capacity, preferably in a municipal setting.
• Certified Human Resources Professional (CHRP) designation or working towards designation an asset.
• General knowledge of the Employment Standards Act, Occupational Health and Safety Act, Workplace Safety and Insurance Act, the Human Rights Code, Pay Equity Act, etc.
• Excellent interpersonal and communication skills, both oral and written.
• Ability to use tact and diplomacy in dealing with sensitive and confidential information.
• Ability to identify and solve problems with a practical and detail-oriented approach.
• Ability to work independently, take initiative, and manage time effectively to meet tight deadlines.
• Ability to balance multiple priorities, often with conflicting timelines in a fast-paced environment.
• A valid “G” driver’s licence and access to a vehicle to travel as required to fulfil job responsibilities.
• Current Criminal Record Check that is satisfactory to the County of Middlesex

What We Offer:

• Professional Development
• Flex Time/Banked Time Off
• OMERS Pension Plan
• Health & Dental Benefits
• Employee & Family Assistance Program

Why Choose Middlesex County?

Middlesex County is a vibrant upper-tier municipality in Southwestern Ontario, offering a strong business environment, convenient transportation access, and a high quality of life. Residents benefit from excellent healthcare, affordable housing, diverse educational opportunities, and abundant recreational and cultural activities. While the County administration is based in London, the region is made up of unique villages, towns, and rural communities that offer a welcoming environment for residents and visitors. Working at Middlesex County provides the opportunity to make a meaningful impact while building strong relationships within the communities we serve.

Middlesex County is an equal opportunity employer. We are committed to a diverse and inclusive workplace for everyone. Accommodations are available throughout the recruitment process. If you are contacted for an interview, please advise us of any accommodations that may be required. This information will be treated confidentially and only used for the purpose of providing an accessible recruitment experience.