Human Resources Assistant - Support Staff

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Surrey; On-site; CAD 68,000 - 85,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Municipal Pension

13 Paid Holidays

Job summary

Surrey Schools is seeking a Human Resources Assistant on a 12-month term assignment, reporting to the Manager, Human Resources Support Services. The HR Assistant performs a variety of administrative duties as part of the HR team, with a focus on staffing, onboarding, and information management.

This role offers a comprehensive benefits package including extended medical, vision and dental, life insurance, disability coverage, municipal pension, and 13 paid holidays.

Qualifications

• Certificate or diploma in Administrative Assistant, Office or Business Administration, Human Resources and a minimum of 2 years related experience.
• Experience in staffing and recruiting in a large-scale unionized environment is an asset.

Responsibilities

• Provides general HR support, including staffing, recruiting, and onboarding information to principals/vice-principals, managers, and employees.
• Processes and maintains employee information in the HRIS and related applications, ensuring data accuracy, integrity, and compliance with procedures.
• Maintains accurate and confidential HR records per privacy legislation, retention schedules, and standards.
• Generates various HR-related reports and documentation.
• Provides information regarding standard collective agreement provisions, including staffing procedures, leaves, and benefits.
• Provides benefits administration support and assists Disability Management Team with tasks to support absences and accommodations.
• Processes forms, submissions, and referrals for support staff employees.
• Backups and collaborates with HR Assistant and HR Coordinator colleagues.
• Performs other related duties as required.

Skills

Interpersonal skills

Verbal communication

Written communication

Team collaboration

Attention to detail

Office 365

HRIS

Education

Administrative Assistant Diploma

2+ years related experience

Tools

HRIS

Job description

12-Month Term Assignment

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples:The q̓íc̓əy̓ - Katzie, the q̓ʷa:n̓ƛ̓ən̓-Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools is the largest BC school district and the second-largest employer in Surrey. Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Our Commitment:
Providing quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Diversity, Equity, and Inclusion & Values:
Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and belonging and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to removing barriers and creating a workplace where everyone, regardless of their background, feels empowered to contribute their best.

Join us in our mission to provide the best start for children, preparing them to be the leaders of tomorrow. If you are passionate about education, diversity, and making a positive impact, we invite you to explore opportunities with Surrey Schools.

Job Summary

Reporting to the Manager, Human Resources Support Services, the Human Resources (HR) Assistant performs a variety of administrative duties as part of the HR team.

*This is a term assignment for 12 months*

The HR department is currently undergoing a period of transition. While this role is posted as a term assignment, there may be the potential for an extension or future opportunities.

Responsibilities

• Providesgeneral HR support, including staffing, recruiting, and onboarding information to principals/vice-principals, managers, and employees.
• Processes and maintains employee information in the human resources information system (HRIS) and related applications, ensuring data accuracy, integrity, and compliance with established procedures.
• Maintainsaccurate and confidential HR records in accordance with privacy legislation, retention schedules, and departmental standards.
• Generates various HR-related reports and associated documentation.
• Providesinformation regarding standard collective agreement provisions, including staffing procedures, leaves, and benefits.
• Provides benefits administration support and assists the Disability Management Team with administrative tasks to support employee medical absences and accommodations.
• Processes various forms, submissions, and referrals for support staff employees.
• Providesbackup support for and works collaboratively with HR Assistant and HR Coordinator colleagues.
• Performs other related duties as required.

QUALIFICATIONS

Education & Experience

• Certificateor diploma in Administrative Assistant, Office or Business Administration, Human Resources and a minimum of 2 years related experience. An equivalent combination of education and experience will be considered.
• Experience instaffing and recruiting in a large-scale unionized environment is an asset.

Knowledge, Skills, Abilities

• Strong interpersonal,verbal and written communication skills with the ability to work effectively with employees at all organizational levels.
• Ability to workboth collaboratively and independently.
• Ability to workeffectively in a high-volume work environment and maintain attention to detail.
• Strong organizational skillswith the ability to exercise sound judgement, tact, and discretion.
• Demonstrated commitmentto inclusion and belonging and building a caring and respectful workplace.
• Advancedskills in Office 365 and HRIS, with an interest in learning new technologies.

What we'reoffering

• Comprehensive Benefits Package
  - Extended Medical, Vision and Dental
  - Life Insurance, Short-Term and Long-Term Disability
  - Employee Family Assistance Program
  - Municipal Pension
• 13 Paid Holidays, plus Sick & Vacation Time
• Supportive workplace with a positive and productive work environment. Feel a sense of security and safety to act, speak, and reflect who you are

The salary range for thisposition is$67,794 to $84,742per year with comprehensive benefits package and Municipal Pension.

Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job, and consideration of internal equity comparisons.The midpoint of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.

Surrey Schools recognizes the importance of accessibility and supporting the diverse needs of our community. If there is any accommodation you may require for your interview, whether related to accessibility or otherwise, please do not hesitate to advise and we will make every effort to meet your needs.
Note: Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.