Human Resources Administrative Assistant

Unity World Headquarters; Unity; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the religious sector is seeking a Human Resources Administrative Assistant to coordinate professional services, manage onboarding processes, and support employee engagement activities. This role requires effective communication and problem-solving skills, along with proficiency in MS Office and HRIS systems. The position is full-time and based on-site in Unity.

Qualifications

• At least 2 years in administrative roles; 1 year in HR functions.
• Knowledge of employment laws is a plus.

Responsibilities

• First contact point for applicants, guests, and co-workers.
• Manage workflow transactions in Paycom HRIS.
• Plan and organize employee engagement events.

Skills

Problem-solving

Effective communication

Education

Associate's Degree in Business or Human Resources

Bachelor's Degree

Tools

MS Office

HRIS systems

Job description

Human Resources Administrative Assistant

Join to apply for the Human Resources Administrative Assistant role at Unity World Headquarters.

Position Summary

Coordinates professional services of the People Support (PS) department, specifically supporting benefit/FMLA administration, pre-employment, new hire onboarding, and HRIS reporting. Serve as a special projects coordinator. Be prepared to troubleshoot, problem solve, guide, and support Unity's applicants, employees, guests, and visitors.

Essential Job Functions

1. First contact point for walk-in and online applicants, guests, and co-workers. Troubleshoot and identify solutions independently in the front department area.
2. Subject Matter Expert (SME) administrator of behavioral assessment and skills testing for pre-interviews. Research new testing and assessment offerings as requested.
3. Administer the post-offer process, including new hire documents, federal I-9 procedures, employment processing, background checks, drug testing, and electronic onboarding. Responsible for audit results.
4. Manage workflow transactions in Paycom HRIS, including onboarding, documentation, and employee status changes. Interface with payroll and update reports regularly.
5. Plan and organize employee engagement events, such as anniversaries, picnics, holidays, and social activities.
6. Perform administrative duties like badge system management, personnel and medical files, insurance forms, scheduling, supply orders, invoice processing, correspondence, report creation, and HR forms distribution.
7. Complete online workers' compensation claims and LTD reports as needed.
8. Maintain regular and reliable attendance at the worksite; this is not a remote position.
9. Follow all company and departmental policies, including safety guidelines.
10. Use electronic time management systems for attendance and time-off requests.

Non-Essential Job Functions

• Support senior staff in safety and benefit administration.
• Back up recruitment duties as requested.

Qualifications

Education: Associate's Degree in Business or Human Resources preferred; equivalent experience considered. Bachelors preferred.

Experience: At least 2 years in administrative roles; 1 year in HR functions like onboarding and benefits. Problem-solving skills and effective communication are essential. Ability to operate independently and interact at all organizational levels. Knowledge of employment laws is a plus.

Computer Skills

Proficiency in MS Office (Word, Excel, PowerPoint). Experience with HRIS systems, including time management modules, preferred.

Certificates & Licenses

PHR or SPHR certification is a plus.

Physical/Mental Requirements

Mostly sedentary work with occasional activity, including sitting, using hands, and communication. No significant exposure to hazards or extreme temperatures.

Work Environment

Office setting, conference/training rooms, large campus environment.

Other Duties

This job description is not exhaustive; duties may change as needed.

Additional Details

• Seniority Level: Entry level
• Employment Type: Full-time
• Job Function: Human Resources
• Industry: Religious Institutions