Human Resources Administrative Assistant

Unity World Headquarters; Saskatchewan; On-site; CAD 45,000 - 65,000; Full time

Job summary

Unity World Headquarters is seeking a People Support Coordinator to manage aspects of benefit administration, new hire onboarding, and provide essential support to employees. The successful candidate will be responsible for troubleshooting and providing assistance in a busy office environment, along with planning employee engagements and special events. Ideal candidates will hold an Associate's degree with relevant experience and exceptional communication skills.

Qualifications

• 2 years direct experience in administrative roles.
• 1 year in HR including pre-employment and onboarding.
• Demonstrated ability to solve problems in employee situations.

Responsibilities

• Coordinate onboarding process and manage pre-employment documents.
• Administer HR workflow transactions including employee status changes.
• Act as the first line of contact for applicants and staff.

Skills

Problem Solving

Communication

Interpersonal Skills

Education

Associates Degree in Business or Human Resources

Bachelor's Degree preferred

Tools

MS Office

HRIS

Job description

Position Summary: Coordinates professional services of the People Support (PS) department, specifically supporting benefit/FMLA administration, pre-employment, new hire onboarding and HRIS reporting. Serve as special projects coordinator. Come to work prepared to troubleshoot, problem solve, guide and support Unitys applicants, employees, guests, and visitors.

Essential Job Functions

• First line of contact with walk-in and online applicants, guests, and co-workers. Responsible to troubleshoot and identify solutions independently while operating in the front area of the department.
• SME Administrator of behavioral assessment and skills testing for pre-interviews. Research testing and assessment new offerings as requested.
• Administer the post-offer process including but not limited to new hire documents, federal I-9 procedures, employment processing including coordinating background check results, pre-employment drug testing and electronic onboarding steps. Responsible for audit results.
• Administrator of workflow transactions into Paycom HRIS including but not limited to electronic onboarding, new hire documentation and employee status changes. Interface with the payroll department accordingly. Update and distribute reports weekly, monthly, annually.
• Create and plan employee engagements, special events including employment service anniversaries, employee picnic, holiday celebrations, and social activities.
• Perform other general administrative duties including but not limited to badge card system, personnel and medical files, insurance form intake, scheduling for the PS department, file system, supply orders, light cleaning, invoice processing, credit card remedy, professionally respond to correspondence, produce special reports, and create/distribute HR forms.
• Complete on-line workers compensation claims and LTD reports with insurance carrier as requested.
• Regular and reliable attendance at the worksite and adhere to assigned schedule this position is not a remote or telecommute position.
• Adhere to all company and departmental policies and procedures per the guidebook including all safety requirements including all safety guidelines.
• Utilize electronic time management system to input time, attendance, and time off request.
  
  

Non-Essential Job Functions

• Support Senior Generalist in areas of safety and benefit administrative functions.
• Serve as back up in place of the Senior Generalist of Recruitment, as requested.
  
  

Education: Associates Degree emphasis in Business or Human Resources. Equivalent experience considered. Bachelors preferred.

Experience

• 2 years direct experience in administrative roles such as office manager or executive assistant.
• 1 year in generalist areas including pre-employment, onboarding and/or benefit functions in human support environment. Equivalent education and experience will be considered.
• Demonstrated ability problem solving in real-world employee situations requiring quick thinking with limited supervision.
• Outstanding and articulate verbal and interpersonal communication skills demonstrating calm demeanor in all circumstances.
• Operate independently post-training to maintain processes and procedures with little to no input from the Senior Generalists.
• Proven experience operating at all levels within an organization to interact effectively to best represent the PS department.
• A working knowledge of employment laws as it pertains to operating in a people support function, preferred.
  
  

Computer Skills

• Proficient end user of MS Office: Word, Excel and PowerPoint.
• 1 years experience with Human Resources Information System (HRIS), including time management module, preferred.
  
  

Certificates & Licenses: PHR or SPHR is a plus.

Physical/Mental Requirements

N/A Not Applicable Activity - Not applicable to this occupation

O Occasionally Position requires this activity up to 33% of the time (02.5+ hrs/day)

F Frequently Position requires this activity up to 33% of the time (02.5-5.5+hrs/day)

C Constantly Position requires this activity more than 66% of the time (5.5+ hrs/day)

C Inside Work

N/A Outside Work

N/A Excessive Noise

F Sitting/Workstation

C Use of Hands/Fingers

N/A Climb - Stairs/Ladders

O Lifting 20 Max lbs.

O Traveling

N/A Exposure to Hazards

C Read/See

N/A Exposure to Temperatures

C Talk/Communicate

F Standing/Walking

N/A Taste/Smell

O Stoop/Kneel/Crouch/Crawl

N/A Operate Equipment/Company Vehicles

C List Equipment Type: PC, Telephone, Copier, Scanner, Badge System, Workers Comp Software, Benefits Systems, HRIS Systems, Testing and Assessment Software, Desktop Software

Work Environment: Office Environment, Conference Room/Training Room Environment, Large Campus Setting

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.