Hudson Office Administrator

Hudson Group; Richmond; Hybrid; CAD 23,000 - 32,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Generous paid time off

Holiday pay

RRSP

Employee discounts

Employee assistance program

Training and career growth

Referral program

Job summary

Avolta (including Dufry, HMSHost Corporation, Hudson, and affiliates) is seeking an Accounts Payable specialist in Canada. The role focuses on accurate invoicing, payments, and reconciliation across multiple stores and vendors.

Qualifications include at least 1 year in accounts payable, a secondary school diploma, and strong communication. SAP experience and inventory software familiarity are preferred. Equal opportunity employer statement applies.

Qualifications

• Minimum 1 year of experience in accounts payable and account analysis.
• Secondary school diploma or equivalent.
• Strong verbal and written communication skills.
• Detail-oriented with excellent organizational skills.

Responsibilities

• Count and reconcile daily cash and deposits from multiple registers.
• Verify safe contents at opening and closing.
• Process invoices and payments; resolve discrepancies.
• Create and review purchase orders and receiving documentation.
• Communicate with vendors and ensure timely data entry.

Skills

Accounts payable

Analytical skills

Communication skills

Detail oriented

Education

Secondary school diploma

Associate degree preferred

Tools

SAP

Inventory software

Job description

Select how often (in days) to receive an alert:

Opportunity, growth, and meaningful rewards! We offer:

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• Holiday pay
• *RRSP

Employee discounts across all company brands

Employee assistance program

• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

*Benefits may vary by position so ask your recruiter for details.

Advertised Compensation: $20.00

Key Responsibilities

Finance

Accurately count and reconcile daily cash and credit deposits from multiple registers and stores

Verify safe contents at opening and closing

Process invoices, freight payables, and resolve account discrepancies

Create and review purchase orders and receiving documentation for compliance

Perform vendor communication and reconciliation

Ensure timely and accurate data entry, coding, and documentation

Meet monthly accounting calendar deadlines

Ensure all store and financial paperwork is complete and accurate

Order and manage store supplies

Assist with register operations when needed

Manage general office tasks (calls, letters, filing, faxes)

People & Communication

Communicate with warehouse personnel to ensure document compliance

Report cash discrepancies to Supervisors and Operations Manager

Collaborate with internal teams (Warehouse, Sales, and Management)

Provide excellent customer service to travelers and external vendors

Qualifications

Required:

Minimum 1 year of experience in accounts payable and account analysis

Secondary school graduate or equivalent

Strong verbal and written communication skills

Detail-oriented with excellent organizational skills

Preferred:

Experience with SAP or inventory management software

Associate’s Degree or higher in a related field

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).