HRIS & Workforce Analytics Specialist (PR-CP74-005) - Corporate Office

BCS Bethany Care Society; Calgary; On-site; CAD 75,000 - 110,000; Full time

Job summary

Bethany Care Society is seeking an HRIS & Workforce Analytics Specialist to administer Workday and related systems, ensuring data integrity across the employee lifecycle to support operations and strategic decisions.

In this role, you will design dashboards, generate workforce reports, and translate data into actionable insights. You will work closely with HR, Payroll, Scheduling, IT and Finance to drive continuous improvement and smarter staffing decisions.

Qualifications

• Education: Degree or diploma in Human Resources, Business Administration, Information Systems; CPHR designation asset; Workday certs asset.
• Experience: 3–5 years progressive HRIS administration; Experience with Workday or similar HRIS.
• Experience: Workforce reporting, analytics, payroll, time tracking and absence management.
• Experience: Experience in healthcare/continuing care environment preferred.
• Skills: Advanced analytical and reporting skills; strong HR data governance and privacy knowledge.
• communication: Excellent communication and stakeholder relationship skills.
• Other: Project management and continuous improvement mindset.
• Tools: Advanced Microsoft Excel and reporting tools.

Responsibilities

• Administer and optimize Workday and other workforce management systems to support HR operations.
• Coordinate system configuration, upgrades, testing, enhancements, releases, and integrations with HR, Payroll, Scheduling, Finance and IT.
• Ensure data integrity across integrated workforce systems including employee data, org structures, timekeeping, attendance, leave and payroll interfaces.
• Develop user documentation and provide training and support to HR, Payroll, Scheduling and operational leaders.
• Design and maintain dashboards and executive workforce reports; translate data into insights and recommendations.
• Automate recurring reports and respond to ad hoc reporting requests.
• Partner with HR, Payroll, Finance, Scheduling, IT, and operations to improve business processes and automate workflows.

Skills

HRIS administration

Workday

Data governance

Workforce analytics

Excel advanced

Stakeholder communication

Project management

Privacy compliance

Education

Bachelor's degree in Human Resources, Business Administration, or Information Systems

Tools

Workday

UKG/Kronos

Power BI

Job description

About The Role

The HRIS & Workforce Analytics Specialist is responsible for the administration, optimization, governance, and continuous improvement of Bethany's Human Resources Information System (Workday) while providing workforce reporting and analytics that support operational and strategic decision-making. The position serves as the Human Resources subject matter expert for Workday, ensuring data integrity across the employee lifecycle, supporting leaders through meaningful workforce reporting, and improving HR processes through technology. The role bridges HR systems administration with workforce analytics to ensure the organization has reliable, timely and actionable workforce information.

What You Will Do

Essential duties, responsibilities, and performance measures

• Workforce Administration & System Optimization Administer and optimize Workday and other workforce management systems, including UKG/Kronos, to support Human Resources operations.
• Coordinate system configuration, upgrades, testing, enhancements, releases, and integrations between HR, Payroll, Scheduling, Finance, and Information Technology.
• Ensure data integrity across integrated workforce systems, including employee information, organizational structures, timekeeping, attendance, leave management, and payroll interfaces.
• Develop user documentation, standard operating procedures, and provide training and support to HR, Payroll, Scheduling, and operational leaders.
• HR Data Governance & Records Management Maintain the integrity, accuracy and confidentiality of employee and organizational data.
• Oversee HR records including attendance, leave of absence, employment status, position and organizational data.
• Conduct routine audits and data reconciliation to ensure compliance.
• Ensure compliance with legislation, privacy requirements, collective agreements and organizational policies.
• People Analytics & Workforce Reporting Design and maintain dashboards and executive workforce reports.
• Produce operational reports including inactive casual employees, attendance, sick time, overtime, vacancies, turnover, recruitment metrics, headcount, seniority, probation, mandatory learning compliance and labour relations metrics.
• Translate workforce data into meaningful insights and recommendations.
• Automate recurring reports and respond to complex ad hoc reporting requests.
• Business Partnership & Continuous Improvement Partner with HR, Payroll, Finance, Scheduling, IT and operational leaders to improve business processes.
• Identify opportunities to automate workflows and reduce manual effort.
• Support implementation of new Workday functionality and organizational initiatives.
• Champion continuous improvement and data-driven decision making.

Qualifications

• Education Degree or diploma in Human Resources, Business Administration, Information Systems or related discipline. CPHR designation is an asset. Workday certifications are considered an asset.
• Experience Minimum 3–5 years of progressive HRIS administration experience. Experience administering Workday or comparable HRIS.
• Experience with workforce reporting, analytics, payroll, time tracking and absence management.
• Experience in a unionized healthcare or continuing care environment is preferred.
• Asset Experience Advanced analytical and reporting skills. Strong knowledge of HR data governance and privacy.
• Excellent communication and stakeholder relationship skills.
• Project management and continuous improvement mindset.
• Advanced Microsoft Excel and reporting tools.

Position Information

Location: Calgary, Alberta

Site: Bethany Corporate Office Site Address: 100, 2915 – 26 Avenue SE, Calgary, T2B 2W6

Classification: HRIS & Workforce Analytics Specialist (PR-CP74-005) - Corporate Office FTE: 1.00 Non- Union/Union: Department/Unit: HR Operations

Time Type: Full time

Position Type: Permanent

Shift & Hours of Work: 0800-1615 Shift per Cycle: Monday - Friday

Position Start Date: 2026-11-02 Position End Date:

Bethany Care Society is an equal opportunity employer. Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations. Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.

Bethany is one of Western Canada’s largest not-for-profit providers of care, housing, and community services for seniors and persons with disabilities. Since 1945, Bethany has provided high-quality, person-centred care focused on the unique physical, emotional, and spiritual well-being of our residents and tenants. At Bethany, our employees are the backbone that supports our model of quality care. We celebrate a workforce rich in diversity, and our employees are rewarded through meaningful work experiences. Our employees are a part of something bigger than themselves—we are a team of multidisciplinary professionals committed to “Creating Caring Communities. For more information, check out this video about Working at Bethany