IT Project Coordinator

Flynn Group of Companies; Mississauga; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Funded training and development

Subsidized in-house cafeteria and gym

Dental and supplemental medical plan

RRSP contributions

Employee and Family Assistance Program

Free parking and EV Charging facility

Family Events and Flynn Fest

Sports Sponsorship Program

Rogers Preferred Program

Perkopolis Retailer Discounts

Job summary

Flynn Group of Companies is seeking an IT project coordinator in Mississauga to support project managers with scheduling, budgeting, and communications. The role focuses on coordinating IT initiatives during M&A activity, software tool rollouts, and minor infrastructure upgrades.

You will work within a PMO framework, ensuring adherence to quality standards and maintaining project artifacts. Familiarity with Agile and collaboration across IT and business teams is essential for success.

Qualifications

• 2–3 years of IT project experience.
• Experience with JIRA, Confluence, and project management tools.
• Knowledge of Agile practices (Scrum/Kanban).
• Strong communication and collaboration skills.

Responsibilities

• Assist Project Manager with scheduling and action item tracking.
• Manage smaller projects related to M&A, office moves, tool rollouts, and minor hardware/network upgrades.
• Monitor SOW completion and obtain quotes from subcontractors.
• Document management for PMO artifacts, quotes, invoices, and related documents.
• Capture project budget, scope, and deliverables definitions and approvals.
• Prepare communications, progress reports, and meeting minutes.

Skills

JIRA

Confluence

Agile

PMO

Education

CAPM certification

Tools

PM tools

Job description

At Flynn, it's not just a job, it's a career

Reporting to the Director, ERP Systems, we’re looking for someone who will assist the Project Managers for projects by coordinating, planning, communicating and executing the delivery of core IT projects. These projects will typically be implementation of new software, upgrade of existing software, onboarding of new entities because of M&A activity and rolling out infrastructure solutions.

Our Team

We’re a growing team of collaborative individuals working together to solve hard problems and deliver consistent, scalable IT solutions. Everyone wears many different hats and works on several projects.

What We Offer

• Funded training and development program
• Subsidized in-house cafeteria and gym
• Dental and supplemental medical plan
• RRSP contributions
• Employee and Family Assistance Program
• Free parking and EV Charging facility
• Family Events and Flynn Fest
• Sports Sponsorship Program
• Rogers Preferred Program
• Perkopolis Retailer Discounts

A Day in the Life:

• Assist the Project Manager with project scheduling, including action item tracking
• Manage smaller projects related to M&A activities, branch moves, software tool rollouts, and minor hardware/network upgrades
• Monitoring and managing completion of SOWs by internal staff and external vendors and assisting with obtaining quotes from subcontractors
• Document management for PMO artifacts as well as any quote, invoices, etc. related to projects
• Capture the definition and approval of project budget, scope, and deliverables
• Preparation of communications, progress reporting and meeting agendas and minutes
• Enforce project adherence to internal quality standards, processes, tools, and documentation
• Actively support business analysis activities to ensure projects and technical solutions meet business objectives
• Work with the Project Manager to develop and manage detailed work plans (often with many interrelated paths), project schedules, estimates and resource plans in conjunction with project team members and other involved business and IT teams
• Work with the Project Manager to plan and manage project resources and conduct periodic project quality audits
• Track and manage project issues through to successful resolutions

What We Are Seeking:

• Minimum of 2-3 years related experience working on IT projects with a strong interest in developing the project management skill set
• Experience working on IT projects and an interest in project analysis and processes
• Experience in defect tracking tools (such as JIRA), content management tools (such as Confluence), project management and time tracking tools
• Knowledge of/experience in Agile practices (i.e. Scrum, Kanban)
• Ability to understand complex architectural, networking and software issues
• Prior experience in IT service delivery an asset
• Adaptability to effectively deal with continually changing circumstances and priorities
• Good detail orientation, effective collaboration and communication skills
• Ability to deal with employees confidently and professionally at all levels of the organization
• Certified Associate in Project Management (CAPM) or similar certification will be an asset

A Day in the Life:

• Assist the Project Manager with project scheduling, including action item tracking
• Manage smaller projects related to M&A activities, branch moves, software tool rollouts, and minor hardware/network upgrades
• Monitoring and managing completion of SOWs by internal staff and external vendors and assisting with obtaining quotes from subcontractors
• Document management for PMO artifacts as well as any quote, invoices, etc. related to projects
• Capture the definition and approval of project budget, scope, and deliverables
• Preparation of communications, progress reporting and meeting agendas and minutes
• Enforce project adherence to internal quality standards, processes, tools, and documentation
• Actively support business analysis activities to ensure projects and technical solutions meet business objectives
• Work with the Project Manager to develop and manage detailed work plans (often with many interrelated paths), project schedules, estimates and resource plans in conjunction with project team members and other involved business and IT teams
• Work with the Project Manager to plan and manage project resources and conduct periodic project quality audits
• Track and manage project issues through to successful resolutions

What We Are Seeking:

• Minimum of 2-3 years related experience working on IT projects with a strong interest in developing the project management skill set
• Experience working on IT projects and an interest in project analysis and processes
• Experience in defect tracking tools (such as JIRA), content management tools (such as Confluence), project management and time tracking tools
• Knowledge of/experience in Agile practices (i.e. Scrum, Kanban)
• Ability to understand complex architectural, networking and software issues
• Prior experience in IT service delivery an asset
• Adaptability to effectively deal with continually changing circumstances and priorities
• Good detail orientation, effective collaboration and communication skills
• Ability to deal with employees confidently and professionally at all levels of the organization
• Certified Associate in Project Management (CAPM)or similar certification will be an asset

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.