HR/Payroll Administrator

Wakefield Canada Inc.; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Wakefield Canada Inc. is seeking an HR/PAYROLL ADMINISTRATOR to manage HR and payroll processes. The role includes responsibilities like payroll administration, candidate support, and compliance management. The company offers a competitive compensation package, benefits from day one, and a vibrant work environment focused on diversity and teamwork.

Benefits

Competitive total compensation package

Group benefit coverage from day one

6% bi-weekly employer contribution to pension

$400 annual fitness/wellness reimbursement

Vacation and floater days

Employee Discount on Castrol Oil

Fun work environment with team celebrations

Qualifications

• Minimum two years previous experience in Human Resources/Payroll.
• Previous experience with HR/Payroll administration and/or recruitment support required.
• Working knowledge of relevant employment legislation.

Responsibilities

• Responsible for all HR/Payroll administration requirements.
• Manage and maintain HR/Payroll records, ensuring accuracy and compliance.
• Provide support to hiring managers on interviews and selection.

Skills

Interpersonal skills

Client-relations skills

Organizational skills

Time management skills

Adaptability

Outcome driven mindset

Education

Degree/Diploma in Human Resources

Tools

ADP Workforce Now

HRIS

MS Office

Job description

Join a proudly Canadian company with purpose—We’re the exclusive maker and distributor of Castrol-branded lubricants in Canada, one of the world’s most trusted names.

Be part of a fast-moving team where your hard work matters, and your safety comes first.

We’re growing quickly—and we’re looking for reliable team players to grow with us.

You'll be joining a supportive crew where every shift makes a difference.

Let’s build something great—together

Wakefield Canada Inc. has an opportunity for a HR/PAYROLL ADMINISTRATOR.

In this role, you will:

• Responsible for all HR/Payroll administration requirements including, but not limited to: employee letters, payroll forms/inputs, organization charts, role descriptions, and support on HR/Payroll compliance requirements.
• Process new hire/termination & benefit changes in ADP.
• Manage and maintain HR/Payroll records, ensuring accuracy and compliance.
• Responsible for job postings, resume review, candidate screening, and candidate follow up. Scheduling interviews, manage interview follow up, to ensure a strong candidate experience.
• Review Time & Attendance hours & reports.
• Provide support to hiring managers on interviews and selection. Manage required pre-employment testing requirements. Compile and extend offers as required.
• Coordinate onboarding & offboarding processes.
• Administer employee recognition programs.
• Provide support with monthly and Year-End HR/Payroll reporting requirements.
• Provide support with employee communication components related to HR and Payroll programs.
• Build and manage effective relationships in the business with managers and employees. Provide counsel and support to managers and employees on policies, programs, and procedures.
• Participate in and support with other human resources projects and initiatives.

We are looking for someone with:

• Post secondary education with a Degree/ Diploma in Human Resources or other related discipline.
• Minimum two years previous experience in Human Resources/Payroll.
• Previous experience with HR/Payroll administration and/or recruitment support required.
• Superior interpersonal and client-relations skills, with ability to quickly build strong partnerships.
• Working knowledge of relevant employment legislation and Human Rights legislation.
• Excellent organizational, time management and planning skills.
• An outcome driven mindset
• An ability to adapt easily to changing business conditions and priorities.
• Working knowledge of MS Office software programs such as Word, PowerPoint, and Excel
• Knowledge of ADP Workforce Now and HRIS are considered an asset.

Now the real important stuff… What’s in it for you?

• A full-time, permanent position with a very competitive total compensation package, commensurate with experience
• Amazing group benefit coverage available to you on the first day on the job, with an additional $1000/year for mental wellness.
• 6% bi-weekly employer contribution to company pension plan.
• $400 annual fitness/wellness reimbursement for things like gym memberships, a personal trainer, weight loss programs, running clinics, golf lessons etc.
• Vacation and floater days.
• Employee Discount on Castrol Oil
• A fun, exciting work environment that loves to celebrate our amazing diverse team. We have BBQs, ticket giveaways for sporting events, holiday parties and other cultural celebrations, food and ice cream trucks, lunch and learns and much, much more.

IMPORTANT NOTICE: Wakefield Canada will be relocating our office to Mississauga by the end of 2025. Successful candidates should be open to the upcoming relocation and the opportunities it will bring.

At Wakefield Canada Inc., we are dedicated to inclusion and collaborative work. It’s important to us that we have a diverse team with a variety of skills and abilities from the top down. Everyone’s diversity inspires creativity and drives innovation in our organization. We are committed to building a team that is representative of different backgrounds and perspectives, and we encourage applications from all candidates who represent the full diversity of communities across Canada.

Reasonable accommodations are available during the hiring process. If you require special assistance or accommodation, please contact Human Resources at 416.252.5511.

Join a purpose-driven, Canadian-owned company where you’ll be part of a team that moves fast, and makes a real impact—backed by a global brand