HR Operations & Systems Manager

Powerfleet; Toronto; On-site; CAD 85,000 - 95,000; Full time

Benefits offered by this job

Variable compensation eligibility

Job summary

Powerfleet, a global leader in AIoT SaaS for mobile assets, seeks an HR Operations & Systems Manager to own BambooHR administration and govern our global HRIS data. You will partner with HR, Payroll, IT, Finance, and Talent Acquisition to ensure scalable processes, data integrity, and compliant operations across regions.

You will design workflows, dashboards, and reports, drive system enhancements, and automate HR processes while safeguarding data privacy.

Qualifications

• Bachelor’s degree or equivalent in HR/IS/Business.
• 4+ years in HR Operations or People Systems.
• Direct BambooHR administration experience.
• Strong Excel and HR reporting skills.
• Experience with HR system integrations (payroll, ATS, benefits, SSO).
• Attention to detail and data confidentiality.

Responsibilities

• Administer BambooHR as the primary system owner and configure workflows, fields, permissions, and integrations.
• Maintain data accuracy across the employee lifecycle and develop dashboards/reports.
• Design and improve standardized HR processes (onboarding, offboarding, org changes).
• Lead system upgrades, testing, and change management with cross-functional teams.
• Ensure data privacy compliance and audit readiness; support internal/external audits.
• Collaborate with Payroll, IT, Finance, Talent Acquisition, HRBP to optimize data flows.

Skills

BambooHR administration

Excel proficiency

HR reporting & analytics

Data governance

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Human Resources, Information Systems, Business Administration

Tools

HRIS integrations

SSO/Identity management

Job description

About Powerfleet

Powerfleet (Nasdaq: AIOT; JSE: PWR) is a global leader in the artificial intelligence of things (AIoT) software-as-a-service (SaaS) mobile asset industry. With more than 30 years of experience, Powerfleet unifies business operations through the ingestion, harmonization, and integration of data—regardless of source—and delivers actionable insights to help companies meet their strategic objectives around Safety, Compliance, Efficiency and Sustainability. Our people-first culture and relentless innovation empower customers to achieve measurable, sustainable business improvements. Powerfleet serves over 2.6 million subscribers across more than 48,000 customers in 120 countries, with commercial operations across every major continent.

About Powerfleet

Powerfleet (Nasdaq: AIOT; JSE: PWR) is a global leader in the artificial intelligence of things (AIoT) software-as-a-service (SaaS) mobile asset industry. With more than 30 years of experience, Powerfleet unifies business operations through the ingestion, harmonization, and integration of data—regardless of source—and delivers actionable insights to help companies meet their strategic objectives around Safety, Compliance, Efficiency and Sustainability. Our people-first culture and relentless innovation empower customers to achieve measurable, sustainable business improvements. Powerfleet serves over 2.6 million subscribers across more than 48,000 customers in 120 countries, with commercial operations across every major continent.

Position Summary

Powerfleet is seeking an HR Operations & Systems Manager to lead the administration, optimization, and governance of our HRIS platform, BambooHR, while serving as the operational backbone of the global People function. This role is responsible for ensuring data integrity, designing scalable HR processes, and driving continuous improvement across HR systems and operations. Working closely with HR, Payroll, IT, Finance, and Talent Acquisition, the HR Operations & Systems Manager will support a distributed, global workforce by delivering efficient, reliable, and compliant HR operations.

Key Responsibilities

HRIS Administration & Systems Management

• Serve as the primary system administrator for BambooHR, managing system configuration, workflows, custom fields, permissions, security roles, and integrations.
• Maintain and optimize HR system functionality to support evolving business and organizational needs.
• Support system upgrades, testing, enhancements, and new module implementations, including user acceptance testing and change management activities.
• Act as the primary point of contact for HR system questions, troubleshooting issues and partnering with BambooHR support as needed.

HR Data Management & Reporting

• Own the accuracy, integrity, and maintenance of employee data throughout the employee lifecycle, including hires, transfers, promotions, organizational changes, and terminations across all global regions.
• Develop and maintain HR dashboards, reports, and workforce analytics to support business leaders, HR leadership, and executive reporting.
• Generate standard and ad hoc reports for headcount, turnover, organizational metrics, compliance, and strategic workforce planning.
• Ensure data governance standards and reporting accuracy across all HR systems.

HR Operations & Process Improvement

• Design, document, and continuously improve standardized HR processes and workflows, including onboarding, offboarding, organizational changes, approvals, and employee lifecycle activities.
• Identify opportunities to automate manual HR processes and improve the employee and manager self-service experience.
• Develop documentation, process maps, and standard operating procedures to support operational consistency across global teams.

Systems Integrations & Cross-Functional Partnership

• Manage integrations between BambooHR and connected systems, including payroll, benefits, applicant tracking systems (ATS), and single sign-on (SSO) platforms.
• Partner closely with Payroll, Finance, IT, Talent Acquisition, and HR Business Partners to ensure accurate and timely data flow across systems.
• Troubleshoot system integration issues and resolve data discrepancies to maintain operational efficiency.

Compliance & Data Security

• Ensure HR systems comply with company policies and applicable data privacy regulations.
• Maintain appropriate system security, user access controls, audit readiness, and data retention practices.
• Support internal and external audits by providing accurate HR system documentation and reporting.

Required Qualifications

• Bachelor's degree in Human Resources, Information Systems, Business Administration, or a related field, or equivalent combination of education and experience.
• 4+ years of experience in HR Operations, HRIS Administration, or People Systems.
• Direct, hands-on experience administering BambooHR is required.
• Strong proficiency in Microsoft Excel and experience developing HR reports, dashboards, and workforce analytics.
• Experience managing HR system integrations, including payroll, benefits, applicant tracking systems (ATS), and single sign-on (SSO).
• Strong understanding of HR data management, reporting, and system administration best practices.
• Excellent analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Demonstrated ability to manage confidential employee information with discretion and integrity.
• Strong communication and collaboration skills with the ability to partner effectively across multiple business functions.

Preferred Qualifications

• Experience supporting a multi-region or global workforce.
• Experience in a post-merger integration or M&A environment.
• Experience implementing or optimizing HR systems and HR technology solutions.
• Experience with HR process automation and continuous improvement initiatives.

What You'll Bring

• A passion for leveraging technology to improve HR operations and the employee experience.
• A process-oriented mindset with a focus on efficiency, scalability, and continuous improvement.
• Strong analytical skills and the ability to translate HR data into actionable insights.
• A collaborative approach to partnering with cross-functional teams across a global organization.
• The ability to manage multiple priorities while maintaining accuracy, compliance, and exceptional customer service.

The base salary range for this full-time position is CAD $85,000-95,000, with eligibility for additional variable compensation. Final compensation will be determined based on experience, skills, and location.

Equal Employment Opportunity Statement

Powerfleet is an equal opportunity employer. We are committed to creating an inclusive and accessible workplace where all individuals are treated with respect and dignity. We prohibit discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or any other protected characteristic under applicable Canadian human rights legislation.

Powerfleet (Nasdaq: AIOT; JSE: PWR) is a global leader in AIoT (Artificial Intelligence of Things) and SaaS-based mobile asset management. With over 30 years of expertise, we empower organizations worldwide to unify operations by ingesting, harmonizing, and integrating data from any source—transforming it into actionable insights that save lives, time, and money.

Our end-to-end solutions help businesses monitor, manage, and optimize everything from warehouse assets to connected vehicles, driving safety, efficiency, and sustainability across the supply chain. But we are more than just a technology company—our people-centric approach fosters innovation and long‑term success for our customers.

Powerfleet serves over 2.6 million subscribers across 48,000 customers in 120 countries, with commercial operations spanning every major continent. Join us as we shape the future of intelligent mobility and business transformation.

Equal Employment Opportunity Statement

Powerfleet is committed to maintaining a diverse, equitable, and inclusive workplace where all individuals are treated with dignity and respect. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate or tolerate harassment on any protected basis under applicable laws in the countries where we operate, including characteristics such as race, ethnicity, nationality, religion, gender, gender identity or expression, sexual orientation, disability, or age.