HR Generalist (Bilingual)

South-East Ottawa Community Health Centre; Ottawa; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established community health centre is seeking an HR Generalist to provide essential support in HR operations. This role is pivotal in recruitment, onboarding, and managing HRIS systems, ensuring data integrity and compliance with employment legislation. The ideal candidate will have a solid understanding of HR best practices, strong organizational skills, and a commitment to promoting diversity and inclusion. Join a dynamic team dedicated to enhancing the workplace culture and supporting employees through effective HR programs and initiatives. If you are passionate about HR and making a difference, this opportunity is perfect for you.

Qualifications

• 2-5 years of experience in HR operations and HRIS management.
• Strong understanding of Ontario's employment legislation and HR best practices.

Responsibilities

• Maintain accurate HR records and ensure compliance with policies.
• Coordinate recruitment processes and facilitate effective onboarding.

Skills

Communication Skills

Organizational Skills

Discretion

Knowledge of Employment Legislation

Commitment to Diversity & Inclusion

Education

Diploma or degree in Human Resources

Certified Human Resources Professional designation

Training in Equity, Diversity, and Inclusion

Tools

HRIS

Microsoft Office Suite

Job description

Job Summary

The HR Generalist provides essential support to the Human Resources function by supporting HR operations, ensuring data integrity across multiple platforms, and supporting key HR programs. This role plays a critical part in recruitment and onboarding, leave administration, HRIS management, and pension and benefits programs. Reporting to the Director of People and Culture, the HR Generalist ensures the smooth execution of HR processes, supports policy implementation, and assists in HR projects as assigned.

POSITION REQUIREMENTS

Education:

1. Diploma or degree in Human Resources, Business Administration, or a related field.
2. Certified Human Resources Professional designation is an asset.
3. Equivalent combinations of education and experience will be considered.
4. Training in Equity, Diversity, and Inclusion is also an asset.

Professional Experience:

1. Two to five years of hands-on experience in HR operations, HRIS management, as well as supporting key HR functions such as recruitment, benefits administration, and compliance.

Key Competencies

1. Knowledge of Employment Legislation: Sound understanding of Ontario's Employment Standards Act, Employment Insurance Act, Pay Equity Act, and relevant legislation for registered health professionals.
2. HR Best Practices: Knowledge of contemporary HR theories and best practices.
3. HRIS Proficiency: Skilled in HRIS administration and Microsoft Office Suite to streamline HR processes.
4. Recruitment & Onboarding: Proven ability to implement recruitment strategies and coordinate effective onboarding and orientation practices.
5. Organizational Skills: Strong attention to detail and ability to manage multiple priorities.
6. Communication & Collaboration: Excellent written and verbal communication. Ability to work effectively with internal teams and provide clear HR support.
7. Discretion & Trust-Building: Ability to manage sensitive issues discreetly, fostering trust with employees and managers.
8. Commitment to Diversity & Inclusion: Strong dedication to promoting equity, diversity, and inclusion in HR practices.

Candidate should be able to communicate in English and French, both orally and in writing.

POSITION RESPONSIBILITIES

HR Operations & Data Management

• Maintain accurate and up-to-date HR records across HRIS, shared drives, and other platforms.
• Ensure all employee data is correctly processed, coordinated, and disseminated across relevant systems.
• Generate HR reports and support data analysis to improve decision-making.
• Support the administration and tracking of various HR programs, ensuring compliance with organizational policies and legislative requirements.

Recruitment, Onboarding & Student Programs

• Coordinate the end-to-end recruitment process, including posting positions, screening applications, scheduling interviews, preparing offers and processing new hires.
• Maintain a candidate pool for future job opportunities, when applicable.
• Facilitate onboarding processes, ensuring all documentation, system access, training requirements, and orientation sessions are completed.
• Support the employee lifecycle by assisting with offboarding processes, including exit documentation and coordination of exit interviews as needed.

Leave Administration & Benefits Coordination

• Administer and track leaves of absence, ensuring compliance with policies and employment legislation.
• Serve as a point of contact for employee inquiries related to leaves, accommodations, and benefits.
• Support the administration of pension and benefits programs, ensuring timely processing and employee communication.

HRIS & Systems Management

• Maintain and update the HRIS, ensuring data accuracy and consistency.
• Support HR system upgrades, troubleshooting, and process improvements.
• Ensure all records are properly maintained across multiple HR platforms and that information is effectively shared with payroll and other relevant stakeholders.

Policy & Compliance Support

• Assist in the implementation and communication of HR policies and procedures.
• Support updates to HR policies to ensure compliance with employment legislation.
• Provide administrative support for HR projects, policy updates, and compliance initiatives.

Compensation & HR Projects

• Support compensation-related updates, including job data changes and salary adjustments.
• Assist in HR projects and initiatives as assigned by the Director of People and Culture.
• Perform other related duties as needed to support the overall effectiveness of the HR function.