HR Data Coordinator

GFL - Sewer Technologies Division; Vaughan; On-site; CAD 48,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Wellness program

RRSP matching & profit sharing

Growth opportunities

Job summary

GFL Environmental in Vaughan, Canada is seeking an HR Data Coordinator to manage HRIS data entry, audits, and onboarding processes. You will enable efficient HR data flows, support managers, and help generate reports for decision-making.

The role emphasizes accuracy, attention to detail, and collaboration with HR Operations to improve processes and enable data-driven HR practices.

Qualifications

• Bachelor’s degree (or equivalent experience) with 1–2 years in an administrative role supporting multiple managers.
• Strong MS Office skills, with a preferred background or familiarity in Workday.
• Exceptionally detail-oriented with organizational skills to work independently and manage time wisely.

Responsibilities

• Enter, process and audit sensitive HRIS data across the employee lifecycle.
• Conduct regular audits of submissions and onboarding compliance to ensure data accuracy.
• Serve as primary HR resource for managers on position management and HR data inquiries.
• Generate ad-hoc reports and ensure data availability across HR.
• Support onboarding processes and collaborate with HR Operations on training and process improvements.

Skills

Communication

Organization

Adaptability

Customer service

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Workday

Job description

Ready to elevate your career? GFL is expanding! We are officially hunting for our next HR Data Coordinator in Vaughan—someone ready to bring fresh ideas and grow alongside a dynamic team.

About Us

GFL is one of the largest diversified environmental services companies in North America, providing comprehensive solid waste management services from its platform of facilities throughout Canada and 18 U.S. states. Recognized by our signature fleet of bright green trucks and equipment, we offer a wide range of environmental and industrial services to businesses, communities and households, providing a consolidated and sophisticated approach to meeting our customers’ needs. One of the keys to our success lies in the diversity of our services and our ability to deliver robust integrated solutions, all from a single efficient company. We believe that, by providing safe, accessible and cost-effective solutions, we encourage greater environmental responsibility and allow our customers and the communities we serve to be Green for Life.

The Role

This role will serve as the front-line administrator for entering, processing and auditing sensitive HRIS data. The HR Data Coordinator is also responsible for maximizing technological capabilities to reduce manual processes, preparing ad-hoc/scheduled reporting and serving as a resource for process-improvement tasks and special projects. This position will also execute a variety of tasks associated with the on-boarding process.

Key Responsibilities

• Data Management & Onboarding: Manage organization-wide data entry and tracking for new hires, job changes, and acquisitions, while maintaining comprehensive electronic personnel records for current and former employees.
• System Auditing & Compliance: Conduct regular audits of manager/talent team submissions, system approval workflows, and onboarding compliance to ensure maximum data accuracy and regulatory alignment.
• Managerial Support & Guidance: Serve as the primary HR resource and guide for managers regarding position management, system processes, and HR data inquiries.
• Reporting & Analytics: Facilitate data requests by assessing feasibility, generating ad-hoc reports, and ensuring data availability across the HR department.
• Team Collaboration & Training: Partner with internal HR Operations and broader team members to assist with orientation, compliance follow-ups, and training delivery as needed.

What We’re Looking For

• Education & Experience: Bachelor’s degree (or equivalent experience) paired with 1–2 years in an administrative role supporting multiple managers.
• Technical Proficiency: Strong Microsoft Office skills, with a preferred background or familiarity in Workday.
• Organization & Detail Focus: Exceptionally detail-oriented with the organizational skills necessary to work independently and manage time wisely.
• Adaptability & Multi-tasking: Proven ability to thrive in a fast-paced environment while efficiently handling multiple assigned tasks.
• Communication & Service: Excellent verbal communication, phone etiquette, and customer service skills to effectively collaborate with others.

What We Offer

Why join us? We believe in taking care of our team. Here is a snapshot of our total rewards you can expect:

• Health: Comprehensive medical, dental, and vision insurance.
• Wellness: Employee Assistance Program, life insurance, and paid time-off.
• Financial: RRSP matching, profit sharing and competitive wages.
• Culture: Growth opportunities and continuous learning opportunities.

Join us and become part of "Team Green" at GFL Environmental, where your skills and dedication will be valued and rewarded.

Job ID: R38693

Job Profile: HR Data Coordinator

Job Country: Canada