HR Data Administrator (Contract) - Brampton, ON

Victaulic; Brampton; On-site; CAD 24,796 - 30,307; Full time

Job summary

Victaulic is seeking a detail-oriented HR Data Administrator for a project-based contract in Brampton, ON. The role focuses on digitizing and migrating existing employee files into Workday, ensuring data integrity and proper organization throughout the process.

Responsibilities include scanning, uploading, validating data, flagging gaps, and maintaining a migration tracker. Strong discretion, organizational skills, and proficiency with MS Office and PDF tools are essential.

Qualifications

• Experience in HR data migration, records digitization or HRIS projects.
• Familiarity with Workday or similar HRIS is an asset.
• Proven administrative, data entry or records management experience.
• Excellent attention to detail and high accuracy.
• Strong organizational skills and ability to handle high volumes.

Responsibilities

• Review existing employee files for completeness and accuracy.
• Scan, organize, and digitize physical documents as needed.
• Upload and enter employee data into Workday following data structures.
• Verify data categorization, completeness and error-free entries.
• Identify missing or inconsistent documentation for HR follow-up.
• Maintain a tracking system to monitor migration progress and avoid duplicates.
• Handle information confidentially in compliance with privacy regulations.
• Provide periodic progress updates to the HR team.

Skills

Attention to detail

Data entry

Organizational skills

Independent working

Discretion

Tools

Workday

MS Office

PDF tools

Scanning equipment

Job description

Job DescriptionJob Title: HR Data Administrator (Contract)Location: Brampton, ONVictaulic, founded in 1919, revolutionized pipe assembly with the invention of the "Victory Joint." Today, it's a global leader in grooved mechanical pipe joining and flow control solutions. With over 4,000 patents and operations in 140+ countries, Victaulic serves various industries, including commercial construction, fire protection, industrial construction, maritime, mining, oil, gas, chemical, power generation, and water/wastewater. The company offers a wide range of products, solutions, and services, including couplings, valves, fittings, and engineering design support. Notable projects include the Hoover Dam, World Trade Center Complex, Eiffel Tower, Shanghai Tower, CN Tower, and Vancouver Convention Centre. With 5,500+ employees and 700+ sales reps., Victaulic continues to innovate and exceed customer expectations worldwide. For more information, visit www.victaulic.com.About the Role:We are seeking a highly detail-oriented HR Data Administrator for a project-based contract role. The primary objective of this position is to digitize and migrate the contents of all existing employee files into Workday, our Human Resources Information System (HRIS). The successful candidate will be responsible for accurately transferring employee records, ensuring data integrity, completeness, and proper organization throughout the process.Key ResponsibilitiesReview the contents of existing physical and/or digital employee files for completeness and accuracy.Scan, organize, and digitize physical documents as needed.Accurately upload and enter employee file contents into Workday, following established data structures and naming conventions.Verify that all uploaded data and documents are correctly categorized, complete, and free of errors.Identify and flag missing, incomplete, or inconsistent documentation to the HR team for resolution.Maintain a tracking system to monitor migration progress and ensure no files are missed or duplicated.Handle all employee information with the highest level of confidentiality and in compliance with applicable privacy regulations.Apply good judgment and maintain discretion when making decisions and handling sensitive mattersProvide periodic progress updates to the HR team.Required QualificationsBackground in HR, data migration, or records digitization projects.Familiarity with Workday or similar HRIS systems is an assetProven administrative, data entry, or records management experience.Exceptional attention to detail and a high degree of accuracy.Strong organizational skills and the ability to manage a high volume of records systematically.Ability to work independently, manage time effectively, and meet project deadlines.Discretion and a demonstrated ability to handle confidential and sensitive information appropriately.Proficiency with common office software (e.g., Microsoft Office, PDF tools, scanning equipment).Why Join Us?At Victaulic, we value innovation, accuracy, and the dedication of our team members. In this role, you’ll play a key part in supporting a critical HR initiative by helping modernize and organize our employee records through Workday. This is a great opportunity to contribute to a meaningful project, gain hands-on experience with HR systems, and be part of a collaborative and detail-driven team.Salary: $20/hrVictaulic is proud to be an Equal Opportunity Employer, welcoming applicants without discrimination based on age, race, colour, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran status, or any other protected status. Join us in creating an inclusive workplace that values the unique contributions of individuals from all backgrounds.Victaulic is committed to providing equitable opportunities to all applicants and welcome applications from all qualified persons. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require an accommodation, please notify us at [e-mail] and we will work with you to meet your needs.AI‑assisted tools may be used to support the review of applications as part of the hiring process.#LI-JL1