HR Coordinator, Systems & Administration

Hendrix Genetics BV; Kitchener; On-site; CAD 45,000 - 65,000; Full time

Job summary

Hendrix Genetics BV in Canada is seeking an HR Coordinator, Systems & Administration to provide cross-functional administrative support across the HR team and business units. The role focuses on data accuracy, documentation, onboarding, recruitment support, and records management to ensure a smooth employee experience.

You will assist with HR systems, payroll data, benefits information, and routine inquiries from managers and staff while upholding company policies and compliance requirements.

Responsibilities

• HR Systems & Data: Support payroll with maintaining accurate employee information in HR systems and support HR reporting and data-quality activities.
• Recruitment Coordination: Support job postings, candidate communication, interview scheduling, recruitment documentation and pre-employment activities.
• Onboarding & Offboarding: Coordinate employee onboarding, orientation documentation and administrative processes associated with employee departures.
• Employee Support: Respond to routine employee and manager HR inquiries and direct more complex matters to the appropriate HR team member.
• Payroll & Benefits Administration: Prepare and coordinate employee information required for payroll and benefits processes, according to assigned responsibilities.
• Compliance & Documentation: Ensure HR documentation and records are complete, accurate and maintained in accordance with established policies and legal requirements.
• HR Reporting: Prepare routine HR reports, track HR activities and assist with workforce data as required.
• Continuous Improvement: Identify opportunities to improve efficiency, consistency and employee experience of HR administrative processes.

Job description

The HR Coordinator, Systems & Administration role is an operational and service-oriented position working across multiple business units. The role will ensure efficient and accurate administrative support to all managers, employees and the HR team including but not limited to activities such as: preparing documentation, supporting recruitment, onboarding and hiring processes, supporting immigration processes, planning social events, records management, etc.

Responsibilities

• HR Systems & Data: Support payroll with maintaining accurate employee information in HR systems and support HR reporting and data-quality activities.
• Recruitment Coordination: Support job postings, candidate communication, interview scheduling, recruitment documentation and pre-employment activities.
• Onboarding & Offboarding: Coordinate employee onboarding, orientation documentation and administrative processes associated with employee departures.
• Employee Support: Respond to routine employee and manager HR inquiries and direct more complex matters to the appropriate HR team member.
• Payroll & Benefits Administration: Prepare and coordinate employee information required for payroll and benefits processes, according to assigned responsibilities.
• Compliance & Documentation: Ensure HR documentation and records are complete, accurate and maintained in accordance with established policies and legal requirements.
• HR Reporting: Prepare routine HR reports, track HR activities and assist with workforce data as required.
• Continuous Improvement: Identify opportunities to improve efficiency, consistency and employee experience of HR administrative processes.