HR Coordinator - REMOTE - CONTRACT

Firstonsite Restoration; Ottawa; Remote; CAD 50,000 - 60,000; Full time

Job summary

First Onsite Restoration in Ottawa is seeking an HR Coordinator to support key HR processes, assist employees and leaders with day-to-day inquiries, and help keep our people operations running efficiently. This 18-month contract covers maternity leave and emphasizes accuracy, confidentiality, and customer service.

The role offers growth within the HR function across Canada and collaboration with cross-functional teams.

Qualifications

• Two to three years of experience in administrative support or human resources.
• Experience with HR systems or applicant tracking systems; ISolved or ADP preferred.
• Strong communication skills and the ability to work professionally with employees and leaders.
• Intermediate Microsoft Office skills with the ability to manage high-volume transactions.
• Strong organization, prioritization, and time management abilities.
• Ability to research information, interpret policies, and apply standards independently.
• Understanding of employment standards as they relate to HR processes.
• Post-secondary education in HR, business administration, or a related field, or an equivalent combination of education and experience.
• Bilingual fluency in French and English preferred.

Responsibilities

• Prepare and process transactions for new hires, transfers, promotions, and terminations.
• Complete accuracy checks, maintain personnel files, coordinate pre-employment screenings, and ensure documentation submitted on time.
• Respond to HR inquiries, route offer approvals, prepare letters, and support updates in our HR systems.
• Assist with onboarding, training administration, policy updates, and departmental projects that enhance HR programs.
• Maintain strong attention to detail, professionalism, and customer service mindset.

Skills

HRIS systems familiarity

Customer service

Attention to detail

Bilingual English-French

Education

Post-secondary education in HR or business administration

Tools

ISolved

ADP

Job description

Are you an organized and detail-focused professional who enjoys helping teams run smoothly? Do you take pride in accuracy, confidentiality, and supporting employees throughout their HR journey? If that sounds like you, our HR Coordinator role could be the next great step in your career. You will support key HR processes, assist employees and leaders with day-to-day inquiries, and help keep our people operations running efficiently.

This position is an 18-month contract to provide maternity leave coverage. The salary range is $50,000-$60,000, based on experience.

A DAY IN THE LIFE OF AN HR COORDINATOR

As an HR Coordinator, you support the full employee life cycle by preparing and processing transactions for new hires, transfers, promotions, and terminations. You will complete accuracy checks, maintain personnel files, coordinate pre-employment screenings, and ensure all documentation is submitted on time. Each day, you will respond to HR inquiries, route offer approvals, prepare letters, and support updates in our HR systems. You will also assist with onboarding, training administration, policy updates, and departmental projects that enhance our HR programs. Your strong attention to detail, professionalism, and customer service mindset help ensure employees and leaders receive consistent and compliant support.

Qualifications

• Two to three years of experience in administrative support or human resources
• Experience with HR systems or applicant tracking systems; ISolved or ADP preferred
• Strong communication skills and the ability to work professionally with employees and leaders
• Intermediate Microsoft Office skills with the ability to manage high-volume transactions
• Strong organization, prioritization, and time management abilities
• Ability to research information, interpret policies, and apply standards independently
• Understanding of employment standards as they relate to HR processes
• Post-secondary education in HR, business administration, or a related field, or an equivalent combination of education and experience
• Bilingual fluency in French and English preferred

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.