HR Coordinator

Gambles Ontario Produce; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

Gambles Group of Companies is seeking a People Development HR Coordinator to support the Human Resources team at the Ontario Food Terminal location, with travel to 302 Dwight Avenue as required. This role requires a flexible schedule, occasional evenings and weekends.

You will handle recruitment, employee records, ADP WorkforceNow processing, benefits and pension enrollments, and HR reporting, reporting to the People Development Manager.

Qualifications

• Post-Secondary Education in Human Resources or similar field.
• 1-3 years of experience in Human Resources.
• Proficiency with Microsoft Office.
• Understanding of the ESA and OHSA.

Responsibilities

• Conduct recruitment activities including job postings, resume screening, coordinating interviews, maintaining communication with candidates, reference checks, background checks, etc.
• Prepare employee lifecycle paperwork and process in ADP WorkforceNow.
• Prepare employee confirmation of employment letters.
• Maintain employee records and time/attendance in ADP WorkforceNow.
• Maintain organizational charts and internal announcements.
• Support HR reporting, policy SOP development, benefits and pension enrollments.
• Assist with HR audits and corporate events.
• Assist with general office duties and projects as assigned.

Skills

Microsoft Office

English communication

Customer service

Confidentiality

Adaptability

Education

Post-Secondary Education in Human Resources or similar field

Tools

ADP WorkforceNow

HRIS

Job description

Salary Range: $40,000.00 To $50,000.00 Annually

Why Gambles?

At Gambles, produce is everything. Our business provides the widest assortment of top-quality fruits and vegetables for the wholesale, foodservice, and retail sectors. With a history dating back to the early 1900s, Gambles has grown and evolved into one of the largest produce wholesalers in all of Canada. We operate out of three locations across the country: two in Toronto and one in Calgary. We also have a satellite office in Philadelphia that manages our U.S. sales operations. Our goal is to be the supplier of choice for all our customers’ needs.

Our people are the backbone of our business! We have a “hire-from-within” mentality at Gambles, which means we put extra focus on developing our people and giving them unique career advancement opportunities. Just like our products and our customer base, we love to see our people grow!

We offer a competitive benefits package with employer covered health and dental benefits (you don’t pay the premiums!) and a company matched Pension Plan for our full-time employees.

Job Description

The People Development (HR) Coordinator will report directly to the People Development Manager.

This position will provide administrative and operational support to the Human Resources team. This individual will work primarily out of the Ontario Food Terminal location but will require the ability to travel to our 302 Dwight Avenue location as required.

This role requires the ability to maintain a flexible schedule to accommodate the needs of the business, which may include occasional evenings and weekends.

Responsibilities

• Conduct recruitment activities such as job posting, screening resumes, coordinating interviews, maintaining communication with candidates, conducting reference checks, facilitating background checks, etc.
• Prepare employee lifecycle paperwork (new hires, terminations, changes) and process in ADP WorkforceNow
• Prepare employee confirmation of employment letters
• Maintain employee records within ADP WorkforceNow and digital files
• Maintain time and attendance records in ADP WorkforceNow
• Maintain organizational charts
• Prepare internal announcements for new hires, departures, promotions, etc.
• Facilitate and track annual employee compliance training as well as policy acknowledgements
• Support reporting for Finance, Operations, and HR
• Support the development of SOP’s within the scope of the position
• Support benefits and pension enrollments and changes
• Support with HR audit documentation requests
• Support with corporate event planning
• Support with general office duties and projects as assigned

Candidate Requirements

Qualifications:

• Post-Secondary Education in Human Resources or similar field
• 1-3 years of experience in Human Resources
• Demonstrated proficiency with Microsoft Office
• Understanding of the ESA and OHSA

Personal Attributes:

• Strong customer service and interpersonal skills with the ability to collaborate with people from all levels of the business
• Tactful and professional while maintaining confidentiality
• Well-developed attention to detail and organizational skills
• Strong English communication skills (verbal and written)
• Adaptable and able to learn in an ever-changing environment

The following would be considered welcomed assets:

• ADP WorkforceNow (or similar HRIS) experience
• Experience in a unionized or warehouse environment

Job Information

• Salary Range: $40,000 - $50,000
• Position Status: Existing Position
• Shift: Monday to Friday, 8:00am – 4:00pm

AI may be used as a support tool in our hiring process. All applications are reviewed and validated by our trained recruitment team.

Gambles Group of Companies is an equal opportunity employer situated in a heritage building at 165 The Queensway and encourages applications from individuals with disabilities. Accommodation is available on request for applicants and colleagues with disabilities throughout all stages of the selection process.