HR Administrator

cityofbelleville; Belleville; On-site; CAD 73,000 - 87,000; Full time

Benefits offered by this job

OMERS Pension Plan

Extended health benefits

Belleville lifestyle perks

Job summary

City of Belleville is seeking an HR Administrator to provide confidential HR support, maintain HRIS data, and assist with benefits and pension coordination. The role reports to the HR Manager and supports all HR functions in a busy municipal department.

Responsibilities include system administration, records management, and customer-facing HR inquiries, with a focus on accuracy, timeliness, and compliance. A three-year HR-related diploma is required, along with CRC clearance and relevant

Qualifications

• Minimum three-year diploma in Human Resources Management, Business Administration or a related discipline.
• Satisfactory Criminal Record Check (CRC) prior to commencing work.
• Minimum two years of Human Resources experience including HRIS and data administration.

Responsibilities

• Provide confidential HR administrative and operational support to HR team.
• Maintain employee information in the HRIS with accuracy and security.
• Support benefits and OMERS pension coordination and documentation.

Skills

HR admin

Data management

Customer service

Records management

HRIS

Education

Three-year diploma in HRM / Business Admin

Bachelor’s degree in HRM / related field

CHRP designation or progress toward

Tools

HRIS

Payroll system

Job description

HR ADMINISTRATOR

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world‑class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award‑winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co‑ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theatre venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our People & Corporate Services Department as a HR Administrator.

Position Type: Permanent Full Time

Number of Positions: One (1)

Department: People & Corporate Services Department

File Number: SV26-101

Location: HR Office, 185 Pinnacle Street, Belleville, ON

Hours: 35 hours per week, Monday to Friday, 8:30 AM – 4:30 PM

Employee Group: Non-Union

Salary: Grade 10 ($73,202.39–$87,145.13)

Closing Date: Tuesday, October 6, 2026 at 4:30 PM

Reporting to the Manager of Human Resources, the Human Resources (HR) Administrator provides confidential administrative and operational support to the Human Resources Department. The position supports all Human Resources functions, including HRIS and employee data administration, benefits and pension coordination, performance management processes, employee recognition, records management and general departmental administration.

The position serves as a first point of contact for routine HR inquiries and works collaboratively with the HR team to support our clients through accurate, timely and effective HR service delivery.

KEY RESPONSIBILITIES

• Deliver responsive, professional and client-focused HR support to members of the public, employees, and managers, by responding to routine inquiries, providing clear and timely information, resolving requests within the scope of the position and referring more complex matters as required to the appropriate HR team member.
• Provide confidential and client-focused HR administrative and operational support to HR team members, to ensure HR programs, processes, initiatives and required activities are completed within established timelines, while maintaining complete and accurate documentation and records.
• Participate in Human Resources Information System (HRIS) projects and improvement initiatives, including system implementations, system testing, data validation, documentation and user support.
• Administer and maintain employee information within the City’s HRIS, ensuring employee information, employment changes, records, reporting and related data are processed accurately, securely and within established timelines, while supporting data integrity and the effective day‑to‑day use of the system.
• Support the administration of employee benefits and pension programs, including meeting with employees to provide information, explain enrollment requirements and support the completion of benefits and pension documentation.
• Respond to routine employee inquiries, resolving issues within the scope of the position, coordinating with HR, Payroll and external service providers as appropriate.
• Coordinate and maintain HR tracking and administrative processes, including labour relations, performance management, employee recognition, and other employee lifecycle activities.
• Provide administrative and financial support to the HR Department, including reconciliation, purchasing and payment processes, records management, correspondence, scheduling, meeting coordination and general office administration.
• Maintain organized, accurate and confidential electronic and physical HR records in accordance with established policies, procedures and retention records requirements.
• Support HR projects, process improvements and departmental initiatives and contribute to the development and maintenance of effective administrative practices, procedures and resources.
• Work collaboratively as a member of the HR team, providing support and demonstrating initiative, adaptability, sound judgement and a strong client service orientation.
• Coordinate and prioritize multiple HR administrative requests, deadlines and service requirements to provide timely and effective support to employees, manager and the HR team.
• Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work.
• Perform other related duties as assigned.

Note: the above duties and responsibilities are not to be construed as all-inclusive.

MINIMUM EDUCATION

• Minimum three (3) year diploma in Human Resources Management, Business Administration or a related discipline.
• Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville.

ASSET EDUCATION

• Bachelor’s degree in Human Resources Management, Business Administration, or a related discipline.
• Certified Human Resources Professional (CHRP) designation or progress toward obtaining the designation.
• Additional education, certification or training related to Human Resources Information Systems, data management, employee benefits, pension administration or related systems.

MINIMUM EXPERIENCE

• Minimum two (2) years of Human Resources experience, including:
  • Experience supporting the transition of Human Resource software or information systems, including activities such as system testing, data validation, process documentation, implementation support and/or user support.
  • Demonstrated experience supporting all aspects of HR from an administrative level.
  • Experience working with and managing confidential information.
• Demonstrable experience providing excellent client service.
• Strong organizational and time management skills, while managing competing priorities.

ASSET EXPERIENCE

• Experience with administration of the OMERS Pension Plan.
• Experience in a municipal, public-sector and/or unionized environment.
• Experience with HRIS reporting, data auditing, reconciliation and data integrity processes.

Note: a combination of relevant work experience and education may be considered

WHAT’S IN IT FOR YOU:

• Competitive market salary
• Competitive employer-paid extended health benefits
• OMERS Pension Plan
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).