HR - Administrative Assistant- 6 Month Contract

County of Elgin; St. Thomas; On-site; CAD 57,000 - 67,000; Full time

Job summary

The County of Elgin is seeking an entry-level HR Administrative Assistant to support various functions within the People and Culture Department. This six-month contract role involves essential administrative tasks, including recruitment assistance, employee record management, and support for training activities. Ideal candidates should possess strong organizational skills, be detail-oriented, and have a Community College diploma or equivalent experience in Human Resources. This position offers an excellent opportunity to gain valuable HR experience in a supportive environment.

Qualifications

• Community college diploma with Human Resources courses or equivalent experience.
• Excellent organizational, communication, and computer skills.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support for recruitment processes.
• Assist with onboarding and offboarding processes.
• Maintain and update employee records.

Skills

Organizational skills

Interpersonal skills

Communication skills

Computer skills

Education

Community College diploma with Human Resources courses

Tools

Microsoft Office Suite

HRIS systems

Job description

Human Resources

Administrative Assistant Contract (6 months)

Posting Date: June 5, 2025

Summary Of Position

The HR Administrative Assistant performs a complete range of administrative support functions for the People and Culture Department. This role plays a key part in ensuring the smooth operation of HR Functions including recruitment, onboarding, records management and employee support. This is an entry level Human Resources position providing experience for the incumbent to develop their Human Resources skills. The ideal candidate is detail-oriented, organized and committed to delivering excellent service.

Summary Of Work Performed

• Provide administrative support for recruitment processes, including scheduling interviews, and preparing documentation.
• Assist with onboarding and offboarding processes, including preparing welcome packages, coordinating orientation sessions and new hire badges.
• Maintain and update employee records in Dayforce and physical files, ensuring accuracy and confidentiality.
• Respond to employee inquiries regarding HR policies, procedures, and benefits, or direct them to the appropriate contact.
• Support the coordination of training sessions, workshops, and employee engagement activities.
• Prepare HR-related reports, letters, and documentation as required.
• Run monthly seniority reports.
• Ensure compliance with organizational policies and applicable employment legislation.
• Perform general office duties such as filing, data entry, and document preparation.
• Recognition/Retirement coordination according to Human Resources Policy
• Other assignments as required.
  
  

Qualifications

• Community College diploma with Human Resources courses or the equivalency in experience and knowledge.
• Excellent organizational and interpersonal skills.
• Excellent communication skills
• Excellent computer skills in Microsoft Office Suite, HRIS systems
• Ability to handle sensitive information with discretion and maintain confidentiality
  
  

Hours: 35 Hours per Week

Remuneration: $31.45 - $36.79 per hour ($57,235.83 - $66,960.71 per year)

Effective Start Date: July 4, 2025

Application Deadline: Thursday June 12, 2025 at 4:30 p.m.

To be considered for this amazing opportunity to gain valuable experience in Human Resources, please complete an application https://www.elgincounty.ca/careers/

Personal information for this position is collected under the authority of the Municipal Act, S.O. 2001, as amended. Only those applicants selected for an interview will be contacted. The County of Elgin is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.