Hearings Assistant

Canadian Investment Regulatory Organization; Toronto; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking organization as a Hearings Assistant, where your organizational and communication skills will play a crucial role in supporting regulatory hearings across Canada. This dynamic position involves coordinating logistics for hearings, preparing essential documents, and assisting with corporate governance activities. In a hybrid work environment, you will contribute to maintaining high standards in the investment industry while enjoying a competitive salary and a comprehensive benefits package. If you're looking for a purposeful career that impacts the financial future of Canadians, this opportunity is perfect for you.

Benefits

Employer paid Health Benefits

Defined Contribution Pension Plan

Paid flex days

Paid sick days

Maternity Leave top up

Paid continuous learning

Performance based bonus

Hybrid work environment

Qualifications

• Experience in administrative roles with strong organizational skills is essential.
• Knowledge of administrative tribunal processes and related documents is a plus.

Responsibilities

• Provide administrative support for hearings, including logistics coordination.
• Assist in preparing and reviewing hearing-related documents and records.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Attention to Detail

Judgment

Multi-tasking

Education

Relevant post-secondary degree

Administrative tribunal or court experience

Tools

Microsoft Office Suite

SharePoint

Webex

MS Teams

Case Center

Diligent Boards

Job description

40 Temperance Street
Suite 2600
Toronto, ON M5H0B4, CAN

Description

Position Title: Hearings Assistant

Department: GCO

Location: Toronto

Status: Permanent Full-Time (Hybrid)

Day in the life of:

As a self-regulatory organization, the Canadian Investment Regulatory Organization (CIRO) takes its responsibility of setting high-quality regulatory and investment industry standards seriously, while protecting investors and supporting healthy capital markets in Canada.

The primary function of the Hearings Assistant is to support the Hearings Office in administering CIRO disciplinary and regulatory hearings across Canada. The Hearings Assistant also provides support in relation to the department’s corporate governance activities, including meetings of the Board of Directors, Board Committees, Regional Council, and Dealer Members as required.

Core Responsibilities:

• Provide administrative support to the Hearings Office in administration and effective coordination of hearings (in-person, electronic or hybrid), including coordination of travel and venue logistics for hearings across Canada.
• Assist with preparation and circulation of correspondence, updates and reports.
• Assist with preparation and review of hearing-related documents, including formatting, publication and redactions of hearing and other records as needed.
• Processing and maintaining hearing and other records, including tracking hearing-related expenses.
• Provide support for the Ontario Regional Council, including meetings’ coordination and preparation of minutes as needed.
• Provide assistance and back-up to Assistant Corporate Secretary with uploading and maintenance of electronic records for Board and Committees meetings, education and attestations, coordinate and assist with corporate filings and other matters as needed.
• Provide assistance and back-up for other GCO functions as needed.

Education/Experience:

• Relevant post-secondary degree or prior administrative tribunal or court experience.
• Knowledge of Microsoft Office Suite and SharePoint, electronic communication platforms (such as Webex and MS Teams), e-hearing solutions (such as Case Center) and board books (such as Diligent Boards).

Key Skills and Competencies:

• Understanding of administrative tribunals, including their processes and documents that may be used in the course of a hearing.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills (written and verbal).
• Demonstrated ability to multi-task maintaining accuracy in a record intensive environment.
• Ability to exercise good judgment and work independently.
• Knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint.
• Ability to deal professionally and effectively with hearing participants, counsel, hearing panel members, board members, et al.
• Precision, accuracy and exacting attention to detail.

What we offer:

• Competitive base salary in alignment with market.
• Performance based bonus.
• Hybrid work environment.
• Employer paid Health Benefits and Spending Account that offer flexibility to meet your individual or family needs as of day one.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Paid flex days and sick days.
• Maternity Leave Of Absence /Paternity Leave Of Absence top up.
• Paid continuous learning and continuing development including designations.

Why the Canadian Investment Regulatory Organization (CIRO):

Our purpose and our impact:

With offices across Canada - from Vancouver to Montreal, our mission is to promote healthy capital markets by regulating fairly and effectively so that investors are protected and confident investing in their futures. As regulators, we understand that we are all investors, and therefore a career with us is a purposeful career: protecting our future.

Culture and Working Environment:

Life at CIRO is purpose and performance-driven. We foster an inclusive culture where teamwork, a forward-thinking attitude, and integrity are at the core of everything we do. This creates an environment where employees thrive, grow, and are empowered to learn and contribute their best.

Joining CIRO means becoming part of a dynamic and transparent organization that values accountability and is committed to maintaining the highest standards of regulatory oversight in the financial industry.

Looking for a career where you can safeguard the integrity of Canadian markets? Join CIRO and be part of the team that secures our financial future.

Our Commitment:

CIRO is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CIRO will provide accommodation to job applicants with disabilities throughout the recruitment process. Should you require accommodation, please contact Human Resources.

CIRO is a pan-Canadian organization that oversees all investment dealers and trading activity in marketplaces across Canada. This position requires the ability to communicate with employees in CIRO regional offices and other CIRO stakeholders across Canada. Accordingly, proficiency in both official languages of Canada (French and English) is preferred.

While we appreciate receiving applications, only those applicants who closely meet the position requirements will be contacted.