Hearings Assistant

CIRO / OCRI; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading organization in Canada is seeking a Hearings Assistant to provide administrative support in coordinating hearings. This permanent full-time role offers a hybrid work environment and requires relevant experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. The position includes competitive salary and benefits from day one, promoting a culture of teamwork and accountability.

Benefits

Competitive salary aligned with market standards

Performance-based bonus

Health benefits and Spending Account from day one

Defined contribution pension plan with company matching

Paid flex and sick days, vacation

Paid learning and development opportunities

Qualifications

• Experience in administrative tribunals or courts is preferred.
• Experience as an administrative assistant is required.
• Proficiency in both English and French is preferred.

Responsibilities

• Provide administrative support for hearings across Canada.
• Assist with preparation and review of hearing-related documents.
• Support Ontario Regional Council meetings and prepare minutes.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Attention to detail

Education

Relevant post-secondary degree

Tools

Microsoft Office Suite

SharePoint

Webex

MS Teams

e-hearing solutions

Job description

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Day in the life of :

As a self-regulatory organization, the Canadian Investment Regulatory Organization (CIRO) takes its responsibility of setting high-quality regulatory and investment industry standards seriously, while protecting investors and supporting healthy capital markets in Canada.

Position Title : Hearings Assistant

Department : Location :

Toronto

Status :

Permanent Full-Time (Hybrid)

Core Responsibilities :

• Provide administrative support to the Hearings Office in administering and coordinating hearings (in-person, electronic, or hybrid), including logistics for hearings across Canada.
• Assist with preparation and circulation of correspondence, updates, and reports.
• Assist with preparation and review of hearing-related documents, including formatting, publication, and redactions of hearing records as needed.
• Process and maintain hearing records, including tracking expenses.
• Support Ontario Regional Council meetings and prepare minutes.
• Assist with uploading and maintaining electronic records for Board and Committee meetings, and coordinate corporate filings.
• Provide backup support for other GCO functions as needed.

Education / Experience :

• Relevant post-secondary degree or experience in administrative tribunals or courts.
• Experience as an administrative assistant.
• Knowledge of Microsoft Office Suite, SharePoint, Webex, MS Teams, e-hearing solutions (e.g., Case Center), and board books (e.g., Diligent Boards).

Key Skills and Competencies :

• Understanding of administrative tribunals and their processes.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to multi-task while maintaining accuracy.
• Good judgment and ability to work independently.
• Proficiency in Microsoft Office and SharePoint.
• Professional communication with hearing participants and stakeholders.
• Attention to detail and accuracy.

What we offer :

• Competitive salary aligned with market standards.
• Performance-based bonus.
• Hybrid work environment.
• Health benefits and Spending Account from day one.
• Defined contribution pension plan with company matching.
• Paid flex and sick days, vacation, parental leave top-ups.
• Paid learning and development opportunities.

Why CIRO :

Our purpose is to promote healthy capital markets by regulating fairly and effectively, protecting investors, and supporting confidence in investing. We foster an inclusive, performance-driven culture rooted in teamwork, integrity, and accountability. Join us to help safeguard our financial future.

Our Commitment :

CIRO is committed to employment equity and accessibility, providing accommodations during recruitment. Proficiency in both official languages (English and French) is preferred due to our pan-Canadian operations. Only candidates meeting the requirements will be contacted.