Health Records Technician

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Winnipeg Regional Health Authority is seeking a coding specialist for Grace Hospital's Health Records department. The role involves analyzing medical charts, coding information in compliance with standards, and working collaboratively in a team environment. Candidates are required to have a diploma in Health Information Management and CHIMA certification, possessing excellent attention to detail and communication skills.

Benefits

Ongoing education and training

Consideration for applicants with disabilities

Qualifications

• Graduate of a CHIMA-recognized program required.
• Preferred CHIMA certification and active membership.
• Two years of experience in coding classification.

Responsibilities

• Review and analyze charts for correct ICD-10-CA/CCI coding.
• Abstract coded information into electronic coding program.
• Process medicolegal correspondence and manage charts.

Skills

Communication

Attention to detail

Time management

Education

Health Information Management Diploma

Tools

ICD-10-CA

CCIH

Med2020 Abstracting System

MS Word

Excel

Job description

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Employer: Winnipeg Regional Health Authority

Site: Grace Hospital

Department / Unit: Health Records - GGH

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 07/14/2025

FTE: Casual

Work Arrangement: In Person

Daily Hours Worked: 8.15

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

• Review and analyze charts in order to assign appropriate ICD-10-CA/CCI codes to reflect diagnoses, comorbidities, and interventions related to patient's specific encounter and apply appropriate diagnosis typing in accordance with CIHI Coding Standards.
• Abstract coded information into electronic coding program to reflect ICD-10-CA/CCI codes, patient services, physicians, physician service, patient disposition, etc., in accordance with Manitoba Health (MH) and Canadian Institute Health Information (CIHI) standards and guidelines.
• Correct errors received from MH and CIHI and also internal data quality audits.
• Processing of charts in preparation for qualitative analysis, physician deficiency, coding and abstracting.
• Assign physician deficiencies to charts for chart completion.
• Processing of medicolegal correspondence including pulling charts, photocopying, faxing and creating letters for release of information as well as requesting charts from off-site storage.
• Assembly of inpatient/day surgery charts as required.
• Participate in ongoing education and training, including MH and CIHI mandates.

Experience

• Recent two (2) yearswork experience using ICD-10-CA/CCI coding classification, CIHI Canadian Coding Standards, Discharge Abstract Database (DAD), Manitoba Abstract Data Elements (MADE).

Education (Degree/Diploma/Certificate)

• Graduate of a CHIMA-recognized Health Information Management/Health Record Technician program required.
• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.
• Training in regional abstract system.

Certification/Licensure/Registration

• Membership in the Manitoba Health Information Management Association (MHIMA) is preferred.
• Membership in the Canadian Health Information Management Association (CHIMA) is preferred.

Qualifications and Skills

• Excellent communication and interpersonal skills.
• Demonstrated high degree of accuracy and attention to detail.
• Proficient with MS Word, Excel, internet, as well as ICD-10-CA, CCI and Med2020 Abstracting System.
• Knowledge of computerized patient data systems.
• Knowledge of computerized chart tracking/deficiency systems.
• Understanding of terminal digit filing.
• Must be able to work cooperatively and courteously with all staff and physicians.
• Ability to work under pressure to meet deadlines.
• Ability to read, write, speak and understand English.
• Ability to work independently with minimal supervision.
• Ability to manage time effectively and prioritize duties in order to meet deadlines and workload expectations.
• Ability to learn and apply new CIHI standards annually.

Physical Requirements

• Requires high level of attention to detail and accuracy.
• Long periods of sitting using a computer and mouse.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.