Head Office Admin & Facilities Coordinator

Bento Sushi; Richmond Hill; Hybrid; CAD 50,000 - 55,000; Full time

Job summary

Bento Sushi is hiring a Head Office Administrative Coordinator in Richmond Hill. This full-time, in-office role supports People Operations by handling front desk duties, mail, and cross-functional admin tasks.

You will coordinate meetings, travel, events, and office facilities while ensuring a welcoming, efficient office environment. The position requires strong organizational skills, excellent communication, and proficiency with Microsoft Office.

Qualifications

• Minimum 2 years of experience in an administrative role.
• Excellent professional and interpersonal skills, both verbal and written.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple tasks with minimal supervision and maintain confidentiality.

Responsibilities

• Greet visitors at front desk, manage sign-in/out, answer calls.
• Coordinate boardrooms and meeting logistics; arrange catering and supplies.
• Handle mail, couriers, and internal distribution; process shipments.
• Coordinate travel arrangements and related logistics for staff and leadership.
• Provide cross-functional administrative support across departments and document management.

Skills

Administrative experience

Microsoft Office

Communication

Time management

Attention to detail

Confidentiality

Vehicle required

Education

High school diploma or equivalent

Post-secondary education considered

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

MS Teams

Job description

Bento Sushi is hiring a Head Office Administrative Coordinator in Richmond Hill. This full-time, in-office role supports People Operations by handling front desk duties, mail, and cross-functional admin tasks.

You will coordinate meetings, travel, events, and office facilities while ensuring a welcoming, efficient office environment. The position requires strong organizational skills, excellent communication, and proficiency with Microsoft Office.