Legal Administrative Assistant- Regulatory (Competition)

McMillan LLP; Toronto; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Growth

Mentorship and Support

Continuous Learning & Development

Commensurate Compensation and Benefits Package

Fun Work Environment

Job summary

McMillan LLP in Toronto is seeking a Legal Administrative Assistant to support its Regulatory Group. This hybrid role involves managing documents, billing, and client events while ensuring exceptional service to legal professionals and clients.

The ideal candidate will have a diploma in Legal Assistance or Office Administration, with 5-7 years of administrative experience. Proficiency in document management software and Microsoft Office, along with strong organizational skills, are essential.

McMillan offers a supportive work environment, continuous training, and a competitive compensation package.

Qualifications

• Minimum 5-7 years of administrative experience supporting senior-level legal professionals.
• Comfortable working in a fast-paced environment and managing high-volume workload.
• Experience in marketing and design, social media platforms is an asset.

Responsibilities

• Act as the go-to person providing guidance and organizational support.
• Prepare documents and draft correspondence.
• Organize and maintain documents within the document management system.
• Support billing activities, preparation of accounts and docket review.
• Coordinate client events and manage calendars.

Skills

Administrative skills

Organizational skills

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

Experience with document management software

Education

Legal Assistant or Office Administration Diploma

Tools

iManage

Intapp

3E

Adobe Acrobat Pro

Job description

McMillan is a leading Business Law firm in Canada. We are looking for a Legal Administrative Assistant to support a senior legal team in our Toronto Regulatory Group. The position is hybrid, combining work from home and the Toronto office.

What You’ll Do

• Act as the go-to person for your team, providing guidance and organizational support
• Prepare documents and draft correspondence
• Organize and maintain documents within the document management system
• Open new client matters and manage related administrative processes
• Assist with file closing and archiving in accordance with firm policies
• Support billing activities, including preparation of accounts and docket review
• Support and coordinate department client events
• Manage calendars and coordinate meetings
• Maintain and update client contact information
• Assist with tracking business development activities
• Prepare marketing materials and presentations
• Coordinate travel arrangements and conference registrations
• Leverage technology to support legal professionals and clients efficiently and effectively

What You Bring

• A Legal Assistant or Office Administration Diploma with a minimum of five to seven years of administrative experience supporting multiple senior-level legal professionals
• Strong administrative, organizational, and interpersonal skills
• High attention to detail and ability to meet deadlines
• Comfortable working in a fast-paced environment and managing a high-volume workload
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required
• Experience in marketing and design, and social media platforms, are also an asset

What McMillan Offers You

• Growth
• Mentorship and Support
• Training as Software Evolves
• Commensurate Compensation and Benefits Package
• Fun Work Environment
• Continuous Learning & Development
• Salary Range - $60,000 - $70,00

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm.