Halifax Legal Assistant - Labour & Employment

McInnes Cooper; Halifax; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Pension plan

Health and dental benefits

Health spending account

Wellness spending account

Commuting allowance

Vacation, personal and sick days

Job summary

McInnes Cooper seeks a highly organized Legal Assistant to join our Labour & Employment team in Halifax. You will provide top-tier administrative support and contribute to an exceptional client service experience.

We value collaboration, a proactive approach, and the ability to thrive in a fast-paced environment. This role offers learning, growth, and meaningful partnership with clients and our team.

Qualifications

• Paralegal or Legal Administration diploma or related education.
• Minimum five years in an administrative role; Labour & Employment experience is a plus.
• Proficiency in Microsoft Office and keeping up with new technology.
• Detail-oriented, flexible to changing priorities.
• Excellent communication and client-service mindset.
• Positive, collaborative team player.

Responsibilities

• Assist in the daily functions of a Labour & Employment practice group in a team environment.
• Draft correspondence, prepare documentation, transcribe dictation, file and copy documents.
• Proactively manage calendars, schedule meetings, calls and events.
• Handle high-volume email and phone correspondence.
• Proofread and prepare client materials, reports, memos and presentations.
• Coordinate travel and manage expenses and billing for processing.

Skills

MS Office proficiency

Attention to detail

Communication skills

Team collaboration

Adaptability

Client service

Education

Paralegal or Legal Administration diploma

Tools

Microsoft Office Suite

Job description

If you're an experienced administrative professional who enjoys working alongside a collaborative team, takes pride in being a trusted partner, and excels at delivering exceptional client service in a fast-paced environment, this role offers the opportunity to learn, grow, and play a key role supporting both our clients and our team.

McInnes Cooper is seeking a highly organized, experienced Legal Assistant to join our Labour & Employment team in our Halifax office. As a part of the team, you will provide high-quality administrative support and contribute to an exceptional client service experience.

Qualifications

The successful candidate will possess the following skill set:

• The ideal candidate will have a Paralegal or Legal Administration diploma or other related education.
• Minimum five (5) years experience in an administrative role; experience working in Labour & Employment would be considered as asset.
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology.
• Excel in a demanding, fast paced team environment, be highly detail-oriented, and flexible to changing priorities.
• Exceptional communication skills, a special focus on client service and the highest degree of professionalism.
• A positive attitude and enjoy working in a collaborative team environment.

Responsibilities

As a Legal Assistant, you will be responsible for:

• Working in a team environment assisting in the daily functions of a dynamic Labour & Employment practice group.
• Providing executive level administrative support, including drafting correspondence, preparing documentation, transcribing dictation, filing and photocopying.
• Providing proactive calendar management, including the planning, organization, and coordination of meetings, conference calls, and events.
• Managing and responding to a high volume of correspondence via email and phone.
• Reviewing, proof reading, and preparing client and other business materials, including client documents, reports, memos, briefings, and presentations.
• Coordinating and arranging travel.
• Preparing expenses and billing for processing, ensuring timely and accurate entry of billable time.
• Challenging yourself and your team every day; and having fun while doing so!

Our team members have access to:

• Defined-benefit pension plan.
• Firm-paid health and dental benefits.
• Health spending account.
• Personal (wellness) spending account.
• Commuting allowance.
• Time for you:
  • Including vacation, personal and sick days.
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful and caring team; and,
• The opportunity to participate in a variety of teams, including AccessMC, Collective Social Responsibility, Diversity, Equity & Inclusion, Occupational Health & Safety, Pride@MC, Special Events, Wellness, and more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our on-line application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact [e-mail].