Grant Writer Administrator

Steppingstone, Inc.; Ottawa; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

Steppingstone, Inc. is seeking a Grant Writer Administrator to join the Administrative Team in a hybrid work setup, combining in-office and remote work.

The role focuses on researching, writing grant and contract proposals, and managing the full application process from requirements to submission. Responsibilities include leading development planning, coordinating materials, and monitoring funder requirements while collaborating with program, finance, and admin staff to ensure timely submissions

Qualifications

• Bachelor's degree in communication, English, or writing.
• Four years of grant writing experience.
• Ability to independently manage multiple grant applications and deadlines.
• Strong written and verbal communication, grammar, and research.
• Proficiency with computers, electronic health records, and data collection.
• Valid driver's license for travel.

Responsibilities

• Lead grant development to secure funding from government, foundations, and corporations.
• Research funding opportunities aligned with organizational priorities.
• Coordinate application materials and deadlines with internal teams.
• Develop and write government grant proposals, contracts, and case statements.
• Prepare attachments and submit proposals through government portals.
• Collaborate with program, finance, and admin staff to build budgets and timelines.
• Track progress, ensure timely submissions, and maintain organized records.

Skills

Grant writing

Multi-tasking

Communication

Attention to detail

Data collection

Driver's license

Education

Bachelor's degree in communication/English/writing

Job description

Description

SUMMARY: The Grant Writer Administrator works as an integral part of the Administrative Team. The Grant Writer Administrator will perform, but is not limited to, the following duties: research, grant and contract proposal writing, monitoring, evaluation, grant and contract tracking and reporting. This position is responsible for independently developing and writing grant and contract proposals and managing all aspects of the application process, from reviewing funding requirements and coordinating application materials through final submission. This position may require a flexible schedule including 1st and 2nd shifts. The agency has the right to change shifts based on the needs of the organization.

*Hybrid work schedule available, offering a combination of in-office and remote work*

ESSENTIAL FUNCTIONS

• Play a lead role in Development Department planning, strategizing, coordinating, and collaborating to secure and sustain funding from government agencies, private foundations, corporations, and other funding sources.
• Conduct comprehensive research to identify government, foundation, corporate and other funding opportunities aligned with organizational priorities.
• Research data, information, funding requirements, and other resources necessary to support grant and contract applications.
• Develop and write compelling government grant proposals, contract applications and case statements that clearly articulate program needs, objectives, and anticipated outcomes and organizational capacity using persuasive and technical writing skills.
• Complete and organize required government grant application attachments, coordinating with appropriate departments and following up to ensure timely submission.
• Regularly access government, foundation, and other funder portals; manage user accounts and login credentials; complete application submissions; and upload required revisions, reports, and other grant-related documentation.
• Manage all aspects of assigned grant and contract applications, including establishing timelines, identifying required tasks and responsible parties, coordinating contributions from other departments, monitoring progress, and ensuring complete and timely submissions.
• Review, proofread, and edit grant proposals and applications to ensure all questions and requirements are fully addressed, narratives are clear, accurate, and well-organized, and submissions comply with funder instructions, evaluation criteria, and scoring requirements.
• Develop and write foundation and corporate proposals, case statements, required attachments, and other application materials and complete submissions in accordance with funder requirements.
• Collaborate with program, finance, and administrative staff to develop project budgets, financial information, timelines, staffing plans, and other materials that support proposal narratives and ongoing grant management.
• Develop letters of support, commitment, leverage, collaboration, and agreement, and coordinate follow-up to obtain required signatures and documentation.
• Serve as a liaison with potential grant partners, collaborating organizations, and funding sources on matters related to grant and contract applications and awards.
• Submit grant proposals and contract applications through government and other electronic portals, including Grants.gov, eRA Commons, e-snaps, and other funder-designated systems.
• Proofread and edit proposals, reports, and correspondence to ensure clarity, accuracy, and professionalism across all communications.
• Maintain organized records of all grant-related documents within databases for easy access and audit readiness.
• Collaborate with the Compliance Department and program staff to monitor grant and contract requirements, deliverables, reporting schedules, and deadlines to ensure timely reporting and ongoing compliance with funder requirements.
• Represent the Development Department at internal and external meetings as assigned.
• Perform other grant development, administration, monitoring, evaluation, and related duties as assigned.
• Ability to climb three flights of stairs to deal with emergencies.
• Ability to respond to emergency situations by placing calls to Fire, Rescue, Police, and Medical etc.

QUALIFICATION REQUIREMENTS

The Grant Writer Administrator must perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The qualifications listed below are representative of the knowledge/skill and/or ability required.

• Bachelor's Degree from an accredited college or university in communication, English, professional writing, or similar major.
• Minimum of four years' related experience in successful grant writing.
• Demonstrated ability to independently manage multiple grant applications simultaneously, prioritize competing deadlines, coordinate with internal and external stakeholders, and maintain a high level of accuracy and attention to detail.
• Superior written and verbal communication, grammar, research, and multi-tasking skills.
• Good working knowledge of computers, electronic health records, and data collection.
• Requires valid driver's license due to business-related travel.