Graduate Studies Admin Specialist (Hybrid)

Dalhousie University; Halifax; Hybrid; CAD 38,000 - 48,000; Full time

Job summary

Dalhousie University’s Faculty of Graduate Studies seeks a Grad Studies Generalist Clerk to support graduate programs, manage student records, and coordinate engagement and development activities. You will be a primary contact for students and faculty, ensuring efficient administration and compliance with policies.

The role emphasizes discretion, confidentiality, and teamwork within a hybrid on-campus/remote environment in Nova Scotia.

Qualifications

• Business/Office administration program with approximately three to four years’ related experience (or equivalent combination of training and experience).
• Strong administrative and organizational skills with the ability to manage multiple priorities and deadlines.
• Experience providing client service and responding to inquiries from students, faculty, staff, and external stakeholders.
• Proficiency with computerized systems, databases, Microsoft Office applications, and maintaining accurate records and documentation.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Ability to work independently while exercising sound judgment, discretion, and confidentiality when handling sensitive information.

Responsibilities

• Provide administrative support for graduate student admissions, registrations, records management, and academic processes.
• Serve as a primary point of contact for students, faculty, and staff, responding to inquiries and providing guidance on policies and procedures.
• Maintain accurate and confidential student records, databases, and related documentation.
• Coordinate graduate program administrative activities, including processing forms, tracking requirements, and supporting program operations.
• Organize and support professional development programs, workshops, events, and student engagement initiatives, including scheduling, managing registration, room booking and ordering catering.
• Prepare correspondence, reports, and other administrative materials while supporting the day-to-day operations of Graduate Studies.

Skills

Strong administrative skills

Client service experience

Microsoft Office proficiency

Written and verbal communication

Confidentiality and discretion

Education

Business/Office administration program

Tools

Microsoft Office

Job description

Dalhousie University’s Faculty of Graduate Studies seeks a Grad Studies Generalist Clerk to support graduate programs, manage student records, and coordinate engagement and development activities. You will be a primary contact for students and faculty, ensuring efficient administration and compliance with policies.

The role emphasizes discretion, confidentiality, and teamwork within a hybrid on-campus/remote environment in Nova Scotia.