Student Programs & Admin Specialist (Hybrid)

Dalhousie University; Halifax; Hybrid; CAD 38,000 - 48,000; Full time

Job summary

Dalhousie University in Halifax, Nova Scotia, is seeking an Undergraduate Programs Assistant to provide critical administrative support for undergraduate programs, student services, scholarships, co-op programs, and graduation processes within the Faculty of Computer Science.

Reporting to the Academic Programs Manager, you will help manage records, degree audits, and inquiries on curriculum and policies, while coordinating scholarships and student engagement activities tailored to a busy

Qualifications

• Business/Office Administration diploma plus a minimum of two years’ related administrative experience (or an equivalent combination of training and experience).
• Demonstrated experience providing administrative support in a fast-paced environment, with strong organizational, records management, and time-management skills.
• Advanced proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Excellent interpersonal, verbal, and written communication skills, with a proven ability to collaborate effectively with diverse stakeholders and work independently with minimal supervision.

Responsibilities

• Provide comprehensive administrative support for undergraduate programs, including student advising, records management, program administration, degree audits, and responding to inquiries on academic regulations, policies, and curriculum requirements.
• Coordinate undergraduate scholarships, awards, and recognition programs, including candidate identification, application administration, recipient selection support, records management, and communications with students and university stakeholders.
• Support the administration of co-operative education programs by monitoring student eligibility, coordinating work-term registration and reporting processes, maintaining records, and liaising with internal and external partners.
• Administer graduation and convocation processes by reviewing degree requirements, confirming program completion, identifying certificate eligibility, preparing graduation lists, and coordinating submissions to Senate.
• Coordinate undergraduate student exchange and research award programs, including application management, student communications, reporting, payroll documentation, and collaboration with university departments and faculty members.
• Support student engagement, recruitment, and outreach initiatives through participation in academic fairs, orientation activities, information sessions, workshops, and partnerships with student societies and campus stakeholders.

Skills

Administrative support

Communication

Time management

Organizational skills

Interpersonal skills

Education

Business/Office Administration diploma

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

SharePoint

OneDrive

Banner

Scanning software

Electronic records management systems

Job description

Dalhousie University in Halifax, Nova Scotia, is seeking an Undergraduate Programs Assistant to provide critical administrative support for undergraduate programs, student services, scholarships, co-op programs, and graduation processes within the Faculty of Computer Science.

Reporting to the Academic Programs Manager, you will help manage records, degree audits, and inquiries on curriculum and policies, while coordinating scholarships and student engagement activities tailored to a busy