Graduate Program Assistant

Simon Fraser University; Burnaby; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

Simon Fraser University seeks a Graduate Program Assistant to provide administrative support for the Molecular Biology and Biochemistry Graduate program. Responsibilities include managing admissions, maintaining records, and coordinating events. The role requires strong organizational and communication skills, as well as proficiency in various software applications. This position offers a hybrid work model and additional pay in lieu of benefits.

Benefits

14% pay in lieu of benefits

20% pay in lieu of benefits after 4 months

Hybrid-work program

Qualifications

• Minimum 2 years of experience in administrative support.
• Training in word processing, database, spreadsheet, and web publishing.

Responsibilities

• Provides administrative support to the Graduate program.
• Coordinates thesis defences and orientation events.
• Maintains accurate database and student files.

Skills

Analytical Reasoning

Problem Solving

Interpersonal Skills

Communication

Organizational Skills

Education

High School Graduation

Tools

Microsoft Word

Excel

Filemaker Pro

Outlook

AEM

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

MBB is committed to excellence in undergraduate and graduate education and original scientific research. We are a dynamic and welcoming community of faculty, students, researchers and staff.

About the Role

Working in a dynamic team environment, the Graduate Program Assistant provides diverse confidential administrative support services to the Department of Molecular Biology and Biochemistry (MBB) Graduate program. This position responds to requests for information dealing with graduate program admission, registration, courses, grading, scholarships/awards, thesis defences, and graduation processes and procedures. Contributes to the strategic planning and development of MBB’s graduate program. Creates, updates and maintains accurate database and spreadsheet records, website pages and student files; disseminates reports and general correspondence; processes a variety of forms after verifying completeness and accuracy. Coordinates thesis defences, orientation events; conducts preliminary graduate program admission and academic progress reviews and provides front line client services.

Full Job Description

Qualifications

High school graduation and training of moderate duration (one semester equivalent) in word processing, database, spreadsheet and web publishing applications, and in office procedures. Minimum 2 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Ability to use word processing, email, spreadsheet, database and web applications (e.g. Microsoft Word, Excel, Filemaker Pro, Outlook) at an intermediate level.
• Intermediate level ability to use standard information systems (e.g. goSFU, Slate/goGRAD, GA3) to look up information, enter data, and generate reports.
• Ability to use standard web content editing applications (e.g., AEM) to post/update information on departmental web pages.
• Excellent analytical reasoning and problem-solving skills, interpersonal, oral and written communication skills.
• Ability to exercise mature judgment and initiative and to handle confidential/sensitive material with discretion.
• Ability to work independently, follow oral and written instructions and to handle confidential/sensitive material with discretion.
• Excellent organizational skills.
  

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• An additional 14% pay in lieu of benefits
• After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is December 4, 2026.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact [e-mail].