Graduate Program Administrator, Professional Programs, Faculty of Science

University of Calgary; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

The University of Calgary is seeking a Graduate Program Administrator to manage operations of the Professional Graduate Program. This full-time role involves advising students on program requirements, monitoring their progress, and coordinating program activities. Ideal candidates will have experience in student affairs, excellent communication skills, and adaptability under pressure.

Qualifications

• At least 3 years of experience in student affairs or program advising.
• Experience with professional students preferred.
• Ability to work independently under tight deadlines.

Responsibilities

• Advise students on program requirements and policies.
• Monitor student progress for timely graduation.
• Assist in developing administrative processes.

Skills

Interpersonal skills

Communication skills

Organizational skills

Critical thinking

Creativity under pressure

Resourcefulness

Flexibility

Tools

MS Office Suite

Banner

PeopleSoft

Job description

Graduate Program Administrator, Professional Programs, Faculty of Science

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Position Overview

The Graduate Science Centre within the Faculty of Science is seeking a Full-time Limited Term Graduate Program Administrator, Professional Programs for approximately 12 months. This role manages the operational aspects of the Professional Graduate Program, ensuring compliance with university policies and supporting students through various stages of their program. The position reports to the Manager, Graduate Student Services.

Key Responsibilities

Program Advising

• Advise students on program requirements, policies, and procedures in one-on-one and group settings.
• Assist students with decision-making, goal setting, and fulfilling program requirements.
• Monitor student progress to ensure timely graduation.
• Provide guidance on academic progression and requirements.
• Utilize program details from the university calendar to recommend suitable study plans.
• Coordinate with campus support departments like the Faculty of Graduate Studies and Enrollment Services.
• Address and resolve program conflicts and petitions for exceptions.
• Identify and advise students with GPA or progress issues, recommending appropriate actions.

Program Coordination

• Compile and review program information for calendar submissions.
• Communicate with program directors and share ideas regarding program and student matters.
• Assist with website updates and develop administrative processes.
• Represent the department at internal and external functions.
• Review and implement changes to the graduate programs as needed.
• Advise on program development and improvements.

Qualifications

• At least 3 years of experience in student affairs or program advising.
• Experience working in a large, dynamic team.
• Experience with professional students is preferred.
• Excellent interpersonal and communication skills.
• Strong organizational skills with attention to detail.
• Ability to think critically and creatively under pressure.
• Proficiency in MS Office Suite; experience with Banner or PeopleSoft is an asset.
• Knowledge of academic policies, calendar, and regulations.
• Resourcefulness, flexibility, and ability to work independently under tight deadlines.

Deadline : May 20, 2025

We thank all applicants; only those selected for further consideration will be contacted. This position is part of the AUPE bargaining unit, under the Specialist / Advisor Job Family, Phase 2.

About UCalgary

UCalgary is Canada's entrepreneurial university, located in Calgary, Alberta. Known for research and innovation, it offers a vibrant learning environment and supports Indigenous strategies and diversity initiatives.

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