Graduate Coordinator

University of Toronto; Toronto; On-site; CAD 75,000 - 96,000; Full time

Benefits offered by this job

One-year TERM position

Full-time schedule

Job summary

University of Toronto Scarborough seeks a Graduate Coordinator to support the development and launch of a new doctoral program in Interdisciplinary and Applied Biology. You will handle enquiries, system administration, documentation, and coordination of meetings and records for the Department of Biological Sciences.

The role requires a Bachelor's degree or equivalent, several years supporting faculty with programs, and strong MS Office and SIS skills.

Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of related work experience providing support to faculty with academic programs.
• Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience with Student Information Systems (Acorn, ROSI, Quercus).
• Excellent interpersonal and communication skills (oral and written).
• Commitment to equity, diversity, inclusion and a respectful learning environment.

Responsibilities

• Acting as the first point of contact for program-related enquiries.
• Determining logistics for program activities.
• Keeping well-informed on changes to courses, program requirements, policies and procedures.
• Coordinating meeting schedules, agendas, materials, action and follow-up items.
• Analyzing and recommending changes to academic calendar content.
• Preparing orientation packages.
• Coordinating the preparation and distribution of promotional/outreach materials.
• Determining work priorities based on deadlines.

Skills

Microsoft Office proficiency

Interpersonal communication

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Student Information Systems (SIS)

Acorn

ROSI

Quercus

Job description

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Reporting to the Manager, Operations and Finance, the Graduate Coordinator will provide integral support in the development and launch of our new doctoral program in Interdisciplinary and Applied Biology, as well as general administrative support to research operations in the Department of Biological Sciences. Responsibilities will include responding to enquiries from faculty, staff and students, including Postdoctoral Fellows, disseminating program information, and supporting the submission of program applications, while keeping well informed on University policies and procedures. In addition, this position will coordinate meeting schedules and other events, communicate agendas, action and follow-up items, as well as manage records through the organization of materials and institutional filing systems.

Your responsibilities will include:

• Acting as the first point of contact for program-related enquiries
• Determining logistics for program activities
• Keeping well-informed on changes to courses, program requirements, policies and procedures
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Analyzing and recommending changes to academic calendar content
• Preparing orientation packages
• Coordinating the preparation and distribution of promotional/outreach materials
• Determining work priorities based on knowledge of deadlines

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of recent related work experience providing support to faculty with their academic programs
• Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Experience working with Student Information Systems (e.g. Acorn, ROSI, Quercus)
• Excellent interpersonal and communication skills (both oral and written) and ability to interact with faculty, staff and students in a tactful, professional and diplomatic manner
• Ability to be thorough when reviewing documentation that must meet specific criterion and have excellent attention to detail
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
• Superb organizational, coordination, and time management skills
• Demonstrated ability to meet deadlines and manage competing priorities

Assets (Nonessential):

• Experience supervising casual staff or students

To be successful in this role you will be:

• Approachable
• Articulate
• Organized
• Resourceful
• Tactful
• Team player

Notes:

• This is a one (1) year TERM position.

Closing Date: 11/09/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Divisional HR Office Email: [e-mail]

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website .