GOAPRDJP00000606 - Administrative Assistant - Intermediate

S M Software Solutions Inc; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading company is seeking an Intermediate Administrative Assistant to provide records management and general office support to the Government of Alberta. The role involves archiving files, managing inquiries, and supporting Employment Standards Counsellors with their tasks. This position is crucial for ensuring efficient office operations and compliance with records management policies.

Responsibilities

• Responsible for records management and office administration support.
• Archive files, determine disposition, and manage file retrieval.

Job description

Job Title: GOAPRDJP00000606 - Administrative Assistant - Intermediate

Client: Government of Alberta

Work Location: 717 - 7 AVE SW, Calgary, Alberta, CAN, T2P 3H6, Onsite

Estimated Start Date: 23/06/2025

Estimated End Date: 31/07/2025

# Business Days: 28.00

Estimated Hours per Day: 7.25

Maximum Duration of Extension: 06 Months

Description

Reporting to the Manager, Program Services, the position of Records Management Administrator is responsible for records management support and office administration support for the Complaint Resolution and Special Investigations & Inspections Unit.

The key responsibility of this position is to archive files/boxes, identify the records contained, and determine their disposition. This position also provides administrative support to the Employment Standards Director, Senior Office Administrator, Executive Director’s Office, and Employment Standards Counsellors. Responsibilities include file management, reception duties, answering telephones, greeting visitors, handling mail and courier tasks.

The secondary responsibility is to support Employment Standards Counsellors, including screening, triaging, and registering complaints.

Responsibilities and activities:

1. File/Records management: assess contents, prepare inventory sheets, determine disposition, follow policies, locate and retrieve files, prepare files for archiving.
2. General Office Support: filing, respond to inquiries, process mail.