Administrative Assistant - Intermediate (GOAPRDJP00000606)

Amyantek; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company in Alberta is seeking a Records Management Administrator for a 6-week contract role. Responsibilities include file assessment, archiving, and providing administrative support within the framework of government records management legislation. Candidates should have demonstrable experience in records management, public sector knowledge, and proficiency in MS Office.

Qualifications

• 2 years experience with MS Office Suite (Excel, Word, PowerPoint, Outlook).
• 2 years in Information Management with records/documents.
• 2 years knowledge of Records Management legislation in Alberta.

Responsibilities

• Assess and archive files and boxes as part of records management.
• Provide administrative support to the Employment Standards team.
• Handle reception duties such as answering phones and greeting visitors.

Skills

MS Office Suite

Records Management

File Management

Public Sector Knowledge

Education

High School Diploma/GED

Relevant post-secondary education in office administration

Tools

SharePoint

Job description

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Direct message the job poster from Amyantek

Please send your resume at [e-mail] if you are interested in this 6 weeks contract role. Please feel free to forward if you are not interested. This is with Govt of Alberta

• Work Status: On-Site
• Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time

Mandatory:

Education

• High School Diploma/GED.

Work Experience

• 2 years Demonstrated experience with MS office suite (Excel, Word, PowerPoint, Outlook)
• 2 years Experience in an Information Management environment working with records/documents
• 1 year Experience with interpretation and application of records retention and disposition schedules.
• 2 years Experience with public sector retention and archiving of records.
• 2 Years Experience with Records Management/Document Management using Sharepoint
• 2 Years Knowledge of Records Management legislation, regulations, policies and procedures in Alberta or equivalent jurisdictions

Nice to Have:

Education

• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years)

Description:

Reporting to the Manager, Program Services, the position of Records Management Administrator is responsible for records management support and office administration support for the Complaint Resolution and Special Investigations & Inspections Unit.

The key responsibility of this position is to archive files/boxes and identify the records contained in the boxes and determine their disposition. This position also provides administrative support to Employment Standards Director, Senior Office Administrator, Executive Director’s Office, and Employment Standards Counsellors. These responsibilities fall within the framework of the Government of Alberta Records and Information Management Legislation and Employment Standards Policy and Procedures. In addition to the file management requirements, this position is also responsible for reception duties, including answering telephones, greeting visitors and stakeholders to the office, as well as mail/courier tasks.

The secondary responsibility of this position is to support Employment Standards Counsellors, including screening, triaging, and registering complaints.

RESPONSIBILITIES AND ACTIVITIES:

File/Records management

• Assess the contents of files and paperwork within archiving boxes.
• Prepare the files, electronic inventory sheets and courier archive boxes.
• Determine disposition of those files and paperwork.
• Follow established policies and procedures regarding records management.
• Locate, retrieve, or make copies of files as requested.
• Using the Government Records Retention Schedule, prepare, list electronically and box appropriate files to be sent for archiving.

General Office Support

• Filing and internal records management (in addition to archiving).
• Respond to telephone or electronic inquiries and forward to the appropriate
• person/area.
• Process incoming and outgoing mail.

SUBMISSION MUST INCLUDE:

• TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.

• EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Government Administration, Information Services, and Government Relations Services

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