Global Executive Assistant to Tax Leader

OMERS / Oxford Properties Group; Toronto; Presencial; CAD 72.000 - 108.000; Jornada completa

Descripción de la vacante

OMERS / Oxford Properties Group is seeking an Executive Assistant to provide confidential administrative support to the Global Head of Tax and team. The role focuses on calendar management, meeting coordination, travel arrangements, and preparation of high-level materials, while ensuring discretion and efficiency across global activities.

You will coordinate meetings, prepare reports, manage budgets, and support cross-functional stakeholders in a fast-paced, international context.

Formación

• Provides confidential administrative support to the Global Head of Tax and their team.
• Manages calendars, meetings, agendas and action items with strong organization and discretion.
• Coordinate meetings and events including leadership sessions, town halls and offsites.

Responsabilidades

• Provide a full range of confidential administrative services for the Global Head of Tax and their team, ensuring quality service and professionalism at every interaction.
• Meeting management including scheduling, preparing agendas, taking minutes and documenting action items at leadership team meetings, strategic sessions and applicable boards the leaders are involved in
• Preparation and coordination of meetings and events such as all-team Town Halls, Leadership team meetings, offsites and other department-wide meetings
• Prepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the leaders by identifying required information, conducting research and utilizing appropriate sources as required
• Proactively recommend enhancements to processes and issues to increase efficiencies and share best practices
• Manage, coordinate, and maintain complex calendars with conflicting priorities
• Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
• Prioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects
• Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required
• Administration of confidential files and presentations
• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required documents including reports for [the ELT, the Board, Committees, etc.]
• Managing invoices, budget reports including monitoring and analyzing budgets, expenses and year end accruals
• Perform diverse range of tasks that involve a range of complexity with autonomy and discretion to make decisions within well-defined parameters
• Be an effective teammate and flexible in adjusting to changing work priorities
• Participate fully as a member of the team and contribute to a positive and inclusive work environment
• Coordinate extensive and sometimes complex domestic and international travel arrangements, hotels and itineraries
• Plan and coordinate for onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVP’s
• General office duties may include ordering catering, mail distribution, greeting guests, etc.

Conocimientos

Executive Support & Prioritization

Project & Meeting Coordination

Executive Communication & Stakeholder 

Educación

Post-secondary education preferred

Herramientas

MS Office Suite

MS Teams

SharePoint

Descripción del empleo

OMERS / Oxford Properties Group is seeking an Executive Assistant to provide confidential administrative support to the Global Head of Tax and team. The role focuses on calendar management, meeting coordination, travel arrangements, and preparation of high-level materials, while ensuring discretion and efficiency across global activities.

You will coordinate meetings, prepare reports, manage budgets, and support cross-functional stakeholders in a fast-paced, international context.