Geotechnical Project Coordinator/Administrative Assistant

Stantec Consulting International Ltd.; Edmonton; Hybrid; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Flexible schedule

Hybrid work

Competitive benefits

Professional development

Job summary

Stantec Consulting International Ltd. in Edmonton, AB, is seeking a Project Coordinator / Administrative Assistant to support our geotechnical team.

You will assist engineers, technologists, and project managers with administrative, coordination, and operational tasks to drive project delivery. The role focuses on coordinating documents, scheduling, billing, and client support in a hybrid office environment.

Qualifications

• Minimum 3 years of experience in an administrative, project coordination, or business operations role.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and work effectively in a collaborative team environment.
• Proactive problem solver with strong attention to detail.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams, SharePoint).
• Experience with project management, financial, or enterprise systems is an asset.
• Diploma or degree in business administration, project management, engineering technology, or a related field is an asset.
• Desire to learn the geotechnical business and contribute to the success of a team.
• Ability to live and work in Canada.

Responsibilities

• Provide day-to-day administrative support to local technical and leadership teams.
• Coordinate travel arrangements and accommodation, including workspace management, equipment and office/lab supplies.
• Prepare, review, and format reports, proposals, presentations, and project documentation.
• Maintain electronic filing systems and project records.
• Coordinate office meetings, workshops, training sessions, and client events.
• Assist project managers with project setup, execution, closeout, and document management activities.
• Develop and maintain project management documentation and project tracking tools with guidance from project managers.
• Assist with staff timesheet and expenses, as necessary.
• Assist with project/lab billing, invoice preparation, and financial tracking.
• Assist with proposal submissions, staff resumes/CV updates, and business development initiatives, with guidance from respective leads.
• Support subcontractor administration, including onboarding, agreements, and documentation requirements.
• Facilitate onboarding activities for new employees and project team members.
• Support project HSSE documentation, including training records management, hazard assessments, work procedures, and project-specific safety documentation.
• Promote a strong health, safety, security, and environment culture and actively participate in Stantec’s HSSE Program.

Skills

Organizational skills

Communication

Interpersonal skills

Multitasking

MS Office (Outlook, Word, Excel, Teams

SharePoint

Project management experience

Education

Diploma or degree in business administration, project management, engineering technology, or related field

Tools

Project management software

Job description

Are you a passionate and driven professional looking to make a real impact on your community? Build the foundation for a lasting and successful career with our geotechnical engineering team. Stantec is a global engineering and architecture consulting firm dedicated to creating sustainable and innovative solutions. Our geotechnical team is looking for an enthusiastic individual to join our team and embark on a purpose-driven career.

Your Opportunity

Stantec is seeking a Project Coordinator / Administrative Assistant to join our geotechnical team in the Edmonton, AB office. In this role, you will provide administrative, project coordination, and operational support to a team of engineers, technologists, and project managers. You will play an important role in supporting project delivery, business operations, client service, and team coordination across our geotechnical practice.

Your Key Responsibilities

Project Coordination and Administrative duties:

• Provide day-to-day administrative support to local technical and leadership teams.

• Coordinate travel arrangements and accommodation, including workspace management, equipment and office/lab supplies, as necessary

• Prepare, review, and format reports, proposals, presentations, and project documentation.

• Maintain electronic filing systems and project records.

• Coordinate office meetings, workshops, training sessions, and client events

• Assist project managers with project setup, execution, closeout, and document management activities.

• Develop and maintain project management documentation and project tracking tools with guidance from project managers.

• Assist with staff timesheet and expenses, as necessary.

• Assist with project/lab billing, invoice preparation, and financial tracking.

• Assist with proposal submissions, staff resumes/CV updates, and business development initiatives, with guidance from respective leads.

• Support subcontractor administration, including onboarding, agreements, and documentation requirements.

• Facilitate onboarding activities for new employees and project team members.

• Support project HSSE documentation, including training records management, hazard assessments, work procedures, and project-specific safety documentation.

• Promote a strong health, safety, security, and environment culture and actively participate in Stantec’s HSSE Program.

Your Capabilities and Credentials

• Minimum 3 years of experience in an administrative, project coordination, or business operations role, preferably within an engineering, consulting, construction, or technical environment.

• Strong organizational, communication, and interpersonal skills.

• Ability to manage multiple priorities and work effectively in a collaborative team environment.

• Proactive problem solver with strong attention to detail.

• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and SharePoint.

• Experience with project management, financial, or enterprise systems is considered an asset.

• Diploma or degree in business administration, project management, engineering technology, or a related field is an asset.

• Desire to learn the geotechnical business and contribute to the success of a team.

• Ability to live and work in Canada.

What We Offer

• Flexible, hybrid work environment

• Competitive salary and comprehensive benefits package.

• Overtime and paid time off, RRSP contribution, milestone service awards.

• A collaborative and inclusive work environment where your ideas are valued.

• Opportunities for continuous learning, professional development, and to help guide your own career path.

About Stantec:

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done to address critical issues such as climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

#StayInquisitive

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death &D insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.