Fundraising and Data Assistant

Calgary Public Library Foundation; Calgary; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Four weeks vacation

16 personal flex days

RRSP/TFSA employer matching up to 10%

Group health benefits

Mon-Fri at Calgary Central Library

Collaborative work environment

Job summary

Calgary Public Library Foundation is seeking a Fundraising and Data Assistant to support donor engagement and data management in a busy non-profit setting.

The role emphasizes accurate data entry, donor service, and collaborative teamwork within the Donor Engagement and Communications Team. The position requires strong organizational skills and flexibility for occasional evenings or weekends.

Qualifications

• 1-2 years of experience in a fundraising environment.
• Experience with Blackbaud Raiser's Edge (CRM) is an asset, but a willingness to learn new systems is valuable.
• Comfortable working in Excel and developing stronger data skills over time.
• Customer or donor service experience is an asset.
• Experience or interest in data management is an asset.
• Clear, friendly communication skills in written and verbal form.
• Willing and able to work occasional evenings and weekends when needed.

Responsibilities

• Provide administrative and operational support to the Donor Engagement and Communications Team.
• Assist with donor communications, mailing lists, calendars, and documentation updates.
• Manage data entry, gift coding, and donor thank-you processes with care and consistency.
• Support events setup, execution, and takedown as needed.
• Assist Executive Team with administrative tasks and other duties.

Skills

Donor relations

Data entry

Customer service

Organizational skills

Communication

Tools

Blackbaud Raiser's Edge

Excel

Job description

Fundraising and Data Assistant

Full time position

About the Calgary Public Library Foundation (www.libraryfoundation.ca)

As a passionate team of fundraisers, we're dedicated to enhancing the world around us. At our core, we believe that libraries are vital community pillars, and the Calgary Public Library significantly enriches the lives of those in our city. With a record-breaking 830,000 members, the Library continues to demonstrate its essential role in our community. We deeply appreciate every philanthropic contribution that enhances our Library's impact, whether it's removing barriers, fostering innovation, or strengthening community resilience.

Over the past decade, we've achieved remarkable success, raising over $90 million and setting new standards for library philanthropy across Canada. However, our journey is far from over. Our team is looking for our next Fundraising and Data Assistant to support our busy team and our community of donors.

About You

You are eager to learn, ready to jump in wherever needed, and excited by the opportunity to grow with our team. You have a strong interest in data management, and you thrive when you're busy with a variety of tasks. Your strong organizational abilities help you stay on top of routine responsibilities, yet you're flexible enough to take on new projects and adapt when each day looks a little different. You're enthusiastic about learning how the Library Foundation operates and becoming an integral part of our future accomplishments. You are careful with details and also appreciate the importance of the big picture. You like to work collaboratively in a strong team environment and see a project through to successful completion. You have strong instincts for customer service, go above and beyond to support donors, and enjoy developing new skills along the way.

What You'll Do

In this role, you'll be responsible for strengthening our day-to-day activities by providing administrative and operational support. You value the experience of Library supporters, whether they be a donor or a volunteer, you help ensure our stewardship is carried out with care and consistency. This position understands and appreciates the smaller details, and you'll go above and beyond to achieve this in both small and large tasks. As a member of our Donor Engagement and Communications Team, you'll have the opportunity to learn from and collaborate with many colleagues to help us achieve our goals.

Primary roles:

• Enhance the Donor Experience
  • Accurate and timely gift and data entry
  • Be a primary point of contact for our main phone line and email line, and answer general donor questions and concerns
  • Ensure donor gifts are properly coded and recognized with appropriate personalization and organization
  • Issue and maintain charitable tax receipts in accordance with CRA best practices
  • Support data validation or analysis projects
  • Support database management tasks to ensure strong data integrity and gift recording
• Support the Team
  • Support our Donor Engagement and Communications team with activities related to donor communications
  • Work within the database to create and manage mailing lists
  • Be the primary point of contact for volunteers and oversee volunteer activities weekly
  • Track inventory and fulfillment of all Library Store (our Social Enterprise Initiative) orders
  • Ensure the office is running smoothly by managing supplies and resources, and kept tidy
  • Provide team support through calendar management, documentation updates, and drafting of correspondence
  • Assist with set-up, execution, and take-down at events
  • Assist the Executive Team in administrative tasks
  • Other duties as required

Our Ideal Candidate

• 1-2 years of experience in a fundraising environment
• Experience with Blackbaud Raiser's Edge (CRM) is an asset, but a willingness to learn new systems is just as valuable
• Comfortable working in Excel and open to developing stronger data skills over time
• Customer or donor service experience is an asset, especially if you enjoy helping people and supporting positive experiences
• Experience or interest in data management is an asset
• Clear, friendly communication skills - both written and verbal - with the ability to handle inquiries professionally
• Willing and able to work occasional evenings and weekends when needed

What You'll Get

• Four weeks vacation
• 16 Personal Flex Days
• We'll double your contribution into your RRSP/TFSA up to a maximum of 10%
• Group health benefits fully covered by the Library Foundation
• A Monday to Friday work week at Calgary's Central Library
• A collaborative and supportive work environment where you can learn about a fulfilling career in non-profit and fundraising

The Interview Process

• We will review all resumes using blind screening and invite the top candidates to discuss your skills at our first round of interviews
• A second interview will allow us to dig into your skills and allow you to learn more about our organization, culture, and what the role will entail
• Shortlisted candidates will be invited to meet the entire Library Foundation team for a five minute chat with each of your potential colleagues

This posting will be open until we find the right person for our team, but don't delay - we hope to start calling potential candidates as early as October 19, 2026.

Commitment to Equity, Diversity and Inclusion

We value diversity and inclusion and welcome diverse expertise and talent to support an innovative and collaborative work environment. We are committed to a respectful and inclusive workplace and welcome applications from all qualified candidates, including people of all gender identities, Indigenous people, persons with disabilities and members of visible minorities. We are happy to provide reasonable accommodations throughout the selection process, so if required, please advise when you are contacted for an interview.