Funding Officer

University Hospital Foundation; Edmonton; On-site; CAD 65,000 - 90,000; Full time

Job summary

The University Hospital Foundation is seeking a Funding Officer to support the full funding lifecycle, including planning, administration, monitoring, and reporting of donor-funded initiatives in alignment with donor intent and foundation priorities.

Based in Edmonton, you will leverage the new Grant Management System to analyze funding data, identify trends, and produce insights that strengthen decision-making, donor stewardship, and impact communications across health-system partners.

Qualifications

• Strong analytical and critical-thinking skills to interpret complex information.
• Excellent oral, written, and interpersonal communication abilities.
• High proficiency with data, systems, and workflows to ensure data quality.
• Detail-oriented with ability to manage multiple priorities and deadlines.

Responsibilities

• Funding Planning & Decision Support: assess information to support funding recommendations and monitoring.
• Funding Administration & Oversight: lead admin and monitoring across the funding lifecycle.
• Impact, Outcomes & Evaluation: analyze metrics and translate data into insights.
• Stewardship, Reporting & Communications: develop funding information for stakeholders.
• Funding Agreements & Compliance: administer agreements and reflect donor intent.
• Stakeholder Relationships: build relationships with applicants, funders, and partners.
• Continuous Improvement: identify opportunities to improve processes and systems.
• Team Contribution: collaborate across the Funding Team as priorities evolve.

Skills

Analytical thinking

Communication skills

Systems aptitude

Organization

Initiative & accountability

Relationship building

Adaptability & solutions

Discretion & confidentiality

Education

Post-secondary education in Business Administration, Project Management, Health Administration, Law, or Nonprofit Administration

Tools

Grant management systems

CRM / donor management systems

Raiser’s Edge / Financial Edge

Job description

Our Background

At the University Hospital Foundation, we want to help people live longer, and better – especially those who would benefit from a new form of treatment, or life-saving surgery.As agents of hope, we boldly seek solutions to seemingly insurmountable challenges, matching the determination and purpose-driven intensity of the healthcare teams we support.

In the past ten years, generous donations from individuals and our corporate and strategic partners have contributed nearly $237 million dollars to advance world-leading patient care at the University of Alberta Hospital, Mazankowski Alberta Heart Institute and Kaye Edmonton Clinic, as well as ground-breaking research at the University of Alberta.

Your Purpose

Reporting to the Director, Donor Funds & Impact, the Funding Officer is an integral member of the Funding Team, helping ensure donor funding drives meaningful impact within the health system. The role supports the full funding lifecycle through effective funding administration, monitoring, analysis, and reporting while ensuring alignment with donor intent, funding requirements, and Foundation priorities.

With UHF implementing a new Grant Management System, the Funding Officer will play an important role in leveraging funding, outcome, and impact information to identify trends, generate insights, and support informed decision-making. This is an opportunity for an analytical, proactive, and detail-oriented professional who can look beyond the data, ask thoughtful questions, and bring forward ideas that strengthen how UHF understands, communicates, and maximizes the impact of donor funding.

Your Role

Your responsibilities will include:

• Funding Planning & Decision Support: Assess funding, project, and financial information to support funding recommendations, monitoring, and reporting. Identify opportunities, risks, trends, and considerations that strengthen decision-making and funding impact.
• Funding Administration & Oversight: Lead the administration and monitoring of funded initiatives across the full funding lifecycle, ensuring accurate, timely, and compliant distributions, project monitoring, reporting, and related funding requirements.
• Impact, Outcomes & Evaluation: Analyze project metrics, outcomes, and impact information using the Grant Management System and other sources. Translate data into meaningful insights that inform decision-making, demonstrate impact, and identify opportunities to strengthen future funding activities.
• Stewardship, Reporting & Communications: Develop clear and meaningful funding, project, outcome, and impact information to support donor stewardship, reporting, communications, and other stakeholder materials. Collaborate across teams to ensure information is accurate, consistent, and compelling.
• Funding Agreements & Compliance: Administer and monitor funding agreements, amendments, and related documentation. Ensure donor intent, funding restrictions, policies, and other requirements are understood and appropriately reflected throughout the funding lifecycle.
• Stakeholder Relationships: Build strong working relationships with applicants, funding recipients, health-system and academic partners, funders, vendors, and internal teams. Navigate both routine and complex funding discussions with professionalism, sound judgement, and a solutions-focused approach.
• Continuous Improvement: Identify opportunities to strengthen funding processes, systems, data quality, and workflows. Bring forward ideas and recommendations that improve efficiency, decision-making, and UHF’s ability to understand and demonstrate the impact of donor funding.
• Team Contribution: Contribute across the full range of Funding Team activities, including analytical, administrative, transactional, system, reporting, project, and coordination work as organizational priorities evolve.

First Year – Measures of Success

• Fully integrated with the Funding Team and broader organization, building trusted relationships and collaborating effectively with internal and external stakeholders.
• Established ownership of grant-making and grant management processes across the funding lifecycle, demonstrating sound judgement and autonomy while ensuring accuracy, compliance, timeliness, and alignment with donor intent and Foundation priorities.
• Demonstrated the ability to independently analyze funding, project, outcome, and impact information, identifying meaningful trends and insights that support decision-making and strengthen UHF’s understanding of funding impact.
• Proactively contributed ideas, solutions, and recommendations that improve funding processes, systems, reporting, and the effective use of information within the new Grant Management System.

Qualifications

Education:

• Post-secondary education in Business Administration, Project Management, Health Administration, Law, Nonprofit Administration, or a related field is preferred. Equivalent combinations of education, training, and relevant experience may be considered.
• Formal process improvement training would be considered an asset.

Experience:

• Five to eight (5–8) years of relevant experience in funding or grant administration, project or program administration, research administration, nonprofit operations, financial administration, health administration, or a related field.
• Experience within a philanthropic, academic health, healthcare, research, post-secondary, or nonprofit environment is preferred.
• Experience supporting program evaluation, outcome measurement, impact reporting, donor stewardship, funding agreements, compliance monitoring, or related activities would be considered an asset.
• Experience in philanthropic grant management, including funding sources, competitions, grant administration, and working with funding recipients and partner organizations.
• Experience using grant management, CRM, financial, reporting, database, or workflow systems.
• Experience with Raiser’s Edge, Financial Edge, or comparable systems would be considered an asset.
• Experience with accounting or financial administration would be considered an asset.

Competencies & Knowledge:

• Strong analytical and critical-thinking skills with the ability to interpret complex information, identify trends, and translate data into meaningful insights and recommendations.
• Excellent oral, written, and interpersonal communication skills with a high degree of professionalism.
• Strong systems aptitude with the ability to learn new technology and workflows quickly while maintaining a high level of data quality and accuracy.
• Highly organized and precise, with the ability to manage detailed information, multiple priorities and deadlines in a fast-paced, changing environment.
• Demonstrated initiative, accountability, and ownership with the ability to work independently and exercise sound judgement.
• Strong relationship-building skills with the ability to collaborate effectively with diverse internal and external stakeholders.
• Adaptable and solutions-oriented, with the ability to identify opportunities, anticipate challenges, and contribute to continuous improvement.
• Exercises discretion and maintains a high degree of confidentiality and professionalism.

Personal Profile:

• Analytical and curious professional who looks beyond the information presented, asks thoughtful questions, identifies connections and trends, and translates information into meaningful insights.
• Precise and dependable professional who demonstrates strong attention to detail and manages complex information, documentation, and requirements with accuracy, consistency, and follow-through.
• Proactive and solutions-oriented contributor who takes initiative, brings forward ideas and recommendations, and looks for opportunities to strengthen processes, systems, and outcomes.
• Collaborative and adaptable team member who builds strong relationships, values diverse perspectives, and contributes across both strategic and day-to-day operational work.
• Diplomatic and confident communicator who can navigate complex conversations, build credibility with stakeholders, and communicate information clearly and effectively.
• Independent and accountable professional who demonstrates sound judgement, takes ownership of their work, and is comfortable operating with autonomy while knowing when to seek input.