Fund Development & Events Coordinator

Sport Nova Scotia; Halifax; Hybrid; CAD 52,000 - 78,000; Full time

Job summary

Sport Nova Scotia is seeking a Fund Development & Event Coordinator to drive revenue through fundraising programs, plan and manage events, service sponsors, and oversee merchandise orders.

The role requires collaboration with the Director of Marketing & Events and focus on targets, inventory control, and effective communication with partners.

Qualifications

• Education: Degree or Diploma in Sport Marketing, Sport Administration, or equivalent.
• Proficiency with the Microsoft Suite (Teams, Excel, Outlook, PowerPoint).
• Experience in event management, project management, and database management.
• Ability to collaborate and support development of new initiatives and stakeholders.
• Experience working with sales/revenue targets.

Responsibilities

• Set registration/revenue targets for team/club fundraising programs in collaboration with the Director of Marketing & Events.
• Engage warm leads and develop strategic initiatives to grow fundraising programs.
• Achieve revenue targets and assist with prize/team recruitment for revenue events.
• Manage registrations and act as liaison for fundraising programs.
• Coordinate updates to online platforms and lottery licenses/reports for events.
• Coordinate event logistics, ticket sales, seating, and participant communication.
• Produce sponsor reports and assist with sponsor servicing and recruitment.
• Research and recommend apparel and merchandise, manage inventory and orders.

Job description

Job Title: Fund Development & Event Coordinator

Reports to: Director of Marketing and Events

Employment Status: Full-time, salaried

Working Conditions: Office environment, hybrid schedule.

Job Summary

This role focuses on revenue generation through fundraising programs, planning and coordinating events, servicing sponsors, and managing merchandise and promotional product orders and inventory.

Essential Competencies

• Expectations of Employment (see below)
• Initiative (see more in \"Behavioural Competencies\" below)
• Interpersonal Relations
• Problem Solving
• Communication Skills
• Results Orientation

Measurements of Performance

• Achieving fundraising program targets
• Event effectiveness and efficiency
• Client and stakeholder satisfactions
• Attention to detail

Entry Level Criteria

• Education: Degree or Diploma in Sport Marketing, Sport Administration, or equivalent
• Proficiency with the Microsoft Suite (Teams, Excel, Outlook, PowerPoint)
• Exemplary skills and experience in: event management, project management, and database management
• Proven ability to collaborate and support the development of new initiatives
• Proven ability to create and maintain relationships with stakeholders, sponsors, and community partners
• Proven experience working with sales/revenue targets

Essential Duties and Responsibilities

Revenue Generation Programs

• In collaboration with Director of Marketing & Events, set registration/revenue targets for team/club fundraising programs including but not limited to Sport Split and SportSweep
• Engage warm leads and develop strategic initiatives to grow team/club fundraising programs
• Assume responsibility for achieving set revenue targets associated with team/club fundraising programs
• Assist with prize/team recruitment for revenue generation events

Revenue Program Administration

• Manage registrations, acting as primary liaison for team/club fundraising programs
• Manage raffle draws and prize distribution
• Manage ticket distribution and reconciliation
• Coordinate updates to online platforms
• Coordinate lottery licenses and gaming reports for revenue events and programs
• Manage required documentation on revenue programs including invoices and reports

Event Coordination

• Assist with the coordination and on-site logistics of Sport NS events including but not limited to Rafflebox Golf Classic, Milk Sport Fair, Enterprise Rent-a-Car Ceilidh and Casino and Support4Sport Awards
• Manage ticket sales, seating plan and communication with event participants

Sponsor Service

• Produce sponsor reports
• Assist with sponsor servicing and recruitment

Merchandise and Promotional Products

• Research and recommend apparel, merchandise and promotional products
• Act as the key point of contact for apparel and merchandise orders with D’Costa Marketing
• Manage inventory ensuring orders are timely and products available as needed
• Oversee inventory storage and control

Team Participation

• Build and maintain effective and collaborative networks and relationships with colleagues and stakeholders
• Participate regularly in staff meetings, events, and staff training
• Participate in OH&S Committee and Connections Committee

Expectations of Employment

Job Knowledge

Commitment to improve knowledge level, skills, and procedures relative to job.

Reliability

Instills full confidence to complete job requirements responsibly with a minimum of supervision.

Ability to Learn

Quickly grasps job requirements; reacts well to pressure.

Adheres to Policies

Complies with all regulations, policies and procedures required by the organization.

Manageability

Responds to coaching and directions of supervisor or manager. Respects the leadership of the organization and our partners.

Mission, Vision and Values

Contributes to Sport Nova Scotia’s Mission and Vision and shares Sport Nova Scotia’s Values.

Behavioural Competencies

Initiative

Motivation: Sees what needs to be done and steps up. Displays energy and enthusiasm in approaching the job. Is proactive.

Leadership: Able to inspire and motivate teammates to achieve desired results. Able to support, provide feedback and hold each other accountable.

Interpersonal Relations

Collaboration: Able to cooperate with others and maintain effective working relationships; deal effectively with situations that involve attitudes, opinions and feelings of others.

Professionalism: Displays respect for others through conduct, courtesy, manners, alertness, appearance, dress and hygiene.

Teamwork: Contributes to team success by pitching in and supporting team mates outside of own job description.

Problem Solving

Planning & Organizing: Executes work logically. Analyzes problems clearly and determines appropriate solutions. Able to manage multiple priorities.

Decision Making: Assesses tasks objectively, considering long and short-term implications. Makes and executes timely decisions. Works at the appropriate level.

Adaptability: Ability to grasp, interpret and adjust to instructions, new situations, methods and procedures.

Communication

Expression: Possesses verbal and written skills required to convey information and express ideas in a clear concise manner.

Listening: Possesses skill required for taking directions and considering the views of others.

Results Orientation

Financial Responsibility: Contributes to growth of revenue whether by direct or indirect interaction. Manages cost and efficiencies where appropriate.

Responsiveness: Delivers timely, high quality service and treats external and internal clients with courtesy and respect. Client satisfaction is a high priority.

Quality of Work: Exhibits accuracy and thoroughness of work performed.

Quantity of Work/Productivity: Completes expected volume of work; satisfies the expectations of the role.