Full-Time: Transportation Assistant

Grande Yellowhead Public School Division No.77; Edson; On-site; CAD 42,000 - 54,000; Full time

Job summary

Grande Yellowhead Public School Division No.77 is seeking a Transportation Assistant in Edson, Alberta. This full-time 37.5-hour-per-week role reports to the Director of Transportation and supports day-to-day operations in Transportation Services.

The successful candidate will manage routes, maintain records, and coordinate with drivers, schools and contractors. Start date is September 8, 2026 or upon mutual agreement.

Qualifications

• Experience with routing software Versa Trans and Edulog.
• Experience with Radio Dispatch.
• Experience with GIS mapping.
• Experience with rural addressing.
• Class 2 driver's license with S Endorsement.
• Strong communication and interpersonal skills.
• Highly detail oriented and organized.
• Ability to work independently and meet deadlines.

Responsibilities

• Maintain transportation files for bus routes, transportation fees, school bus registrations, ride times and the route review process.
• Provide monthly bus ridership reports to schools.
• Manage, reconcile and prepare annual invoices for ineligible riders.
• Maintain the spare driver calendar and vehicle records in Fleetvision.
• Coordinate meetings for drivers and staff and respond to radio transmissions.
• Direct and assist drivers and contractors on route, with safety or student concerns.
• Provide data for boundary planning and route optimization.
• Assist Director of Transportation with Alberta Education yearly funding application.

Job description

We are accepting applications for the following:

Position: Full-Time, Transportation Assistant
Location: Educational Service Centre, Edson, Alberta
Start Date: September 8, 2026 or upon mutually agreeable date.
Hours of work: 37.5 hours per week (7.5 hours per day, 9:00am-5:30pm) Monday to Friday exclusively as per the CUPE Collective Agreement
The competition will remain open until: September3, 2026 at 12:00pm MST.

Background

Reporting to the Director – Transportation Services, this 12 month position plays a critical role in the organization and day-to-day operations of Transportation Services and performs a variety of administrative support tasks for the Transportation Services Department.

Role and Responsibilities

Duties include, but are not limited to:

• Maintain transportation files for bus routes, transportation fees, school bus registrations, ride times and the route review process
• Provide monthly bus ridership reports to schools
• Manage, reconcile and prepare annual invoices for ineligible riders
• Maintain the spare driver calendar
• Maintain and update vehicle records and drivers in the division fleet maintenance system- Fleetvision
• Submit work order requests to technology & facilities
• Organize, prepare and schedule meetings for drivers and staff
• Respond to all incoming radio transmission
• Direct and assist drivers and contractor drivers on route, with safety or student concerns
• Provide assistance with delays, cancellations, on road delays
• Liaise between Transportation office bus drivers and contractors during emergency situations (e.g. bus collision or lost student)
• Design, implement, schedule and manage the Divisions computerized routing software
• Ensure Versa Trans student demographics match with GYPSD Schools
• Verify address information as input by schools, investigate and follow up with school Secretaries in correcting physical/mailing addresses in PowerSchool
• Manage student demographics and liaise with school secretaries from other Boards where transportation agreements are in place
• Maintain attendance boundaries in Versa Trans and make adjustments when required
• Troubleshoot system malfunction and liaise between Tech Services and Versa Trans support
• Build computerized mapping in growth areas
• Provide data for boundary planning and route optimization
• Provide route optimization and data analysis reports for Director of Transportation
• Maintain driver training records in Versa Trans
• Determine student eligibility and record any considerations regarding the student (Inclusive Supports, highway residence, unsafe stop location, school of choice, medical conditions affecting transportation etc.)
• Assign or remove students from the bus route, notify the driver and school when changes occur
• Ensure all bus routes are up to date on an ongoing basis
• Apply route adjustments as needed, notifying drivers, parents and schools of any route adjustments.
• Review routes on a continual basis to ensure we meet operational standards, address safety issues and improve inefficiencies
• Calculate monthly route kms for school bus contractor invoicing
• Maintain and update route maps on the GYPSD website
• Coordinate individualized busing requests with Student Support Services for students with special requirements (i.e. wheelchairs, underage students, etc.)
• Assist Director of Transportation with Alberta Education yearly funding application
• Prepare parent provided transportation agreements and reconcile monthly school attendance for payment to parents
• Reorder supplies – Trip Inspection/Time Record Books/Misconduct
• Exchange/import/export data between programs (Excel,VersaTrans)
• Other duties as assigned by Director - Transportation Services

Requirements

The successful candidate will:

• Previous experience with routing software (Versa Trans, Edulog)
• Previous experience with Radio Dispatch
• Previous experience with GIS mapping
• Previous experience with rural addressing
• Class 2 drivers license with S Endorsement
• Technology and computer skills
• Excellent communication and interpersonal skills
• Highly detail oriented and organized in work
• Must be self -motivated, self- directed with the ability to organize and prioritize work in order to maintain deadlines
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties
• Ability to maintain a high level of confidentiality
• Physical ability to perform required duties

Previous experience with transportation routing software, radio dispatch, and rural addressing/maps would be an asset.

Candidates with a Class 2 driver's license with S Endorsement are preferred.

The Schools

Please visit http://www.gypsd.ca for more information about our schools.

The Division

Grande Yellowhead Public School Division (GYPSD) stretches from Jasper National Park, east to Evansburg, south of Cadomin, and northwest to Grande Cache. The jurisdiction includes 17 schools, 5 Learning Connection Centres, approximately 5000 students and 600 staff. The Division is governed by seven elected Trustees.

The Board’s four priorities are:

• Student Learning
• Teaching and Leadership Excellence
• Community Engagement
• System Health and Wellness

GYPSD schools offer a broad range of K-12 programs. Principals focus on strong instructional leadership using generative dialogue to support teacher growth and supervision.

The Division is noted for its commitment to strong literacy practices infused across the curriculum, inclusive education and for its innovative technology programs.

The Division is committed to strong professional development and each staff member has the opportunity to apply for support through professional learning.

In accordance with Board Policy, the successful applicant will be required to provide the following:

• Current RCMPVulnerable Sector Check
• Current Alberta Government Child Intervention Record Check
• Evidence of a Grade 12 Diploma or equivalent

Please submit the following:

• A cover letter and resume
• The resume must highlight professional qualifications, relevant training and experience.
• Please include a list of three references with permission for Grande Yellowhead Public School Division to contact any or all references.

We thank all applicants for their interest however; we will contact only those selected for interviews.