Full-Time Corporate Services Assistant

Town Of Kindersley; Kindersley; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Pension and health benefits

3 weeks vacation

Professional development

Job summary

The Town of Kindersley is seeking a motivated Corporate Services Assistant to join the Administration Office. The role focuses on accounts payable and general administrative support to keep municipal operations running smoothly.

Responsibilities include processing invoices, maintaining records, vendor inquiries, and providing frontline customer service. The position offers competitive pay, pension and benefits, paid vacation starting at 3 weeks, ongoing training, and cross‑training in related

Qualifications

• Post-secondary education in administration or related experience is an asset.
• Strong customer service and communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent attention to detail and organizational skills.
• Ability to work independently and as part of a team.

Responsibilities

• Process accounts payable invoices, including reviewing, coding, entering, and filing invoices
• Verify invoices for accuracy and ensure appropriate approvals are obtained
• Prepare and process payments to vendors
• Maintain accurate vendor and payment records
• Reconcile invoices and statements and follow up on discrepancies
• Assist with month-end and year-end accounts payable processes
• Respond to vendor inquiries and assist with resolving payment issues
• Provide general administrative support to the Administration Office
• Process payments and cash receipting as required
• Provide customer service in person, by phone, and email
• Assist with office supplies, mail, work orders, and daily deposits
• Assist with other corporate services functions, including accounts receivable, utilities, taxation, permits, and licenses
• Support management and staff with administrative tasks as required

Skills

Customer service

Communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Organizational skills

Teamwork

Independent work

Education

Post-secondary education in administration

Job description

Full Time Corporate Services Assistant

The Town of Kindersley is seeking a motivated and detail-oriented individual to join our Administration Office as a Full‑Time Corporate Services Assistant, with a primary focus on Accounts Payable and general administrative support.

This position is responsible for processing invoices, maintaining accurate financial records, and supporting the day-to-day financial operations of the Town. The successful candidate will also provide general administrative and customer service support and may be cross‑trained in other corporate services functions including but not limited to accounts receivable, utilities, and taxation.

Key Responsibilities

• Process accounts payable invoices, including reviewing, coding, entering, and filing invoices
• Verify invoices for accuracy and ensure appropriate approvals are obtained
• Prepare and process payments to vendors
• Maintain accurate vendor and payment records
• Reconcile invoices and statements and follow up on discrepancies
• Assist with month‑end and year‑end accounts payable processes
• Respond to vendor inquiries and assist with resolving payment issues
• Provide general administrative support to the Administration Office
• Process payments and cash receipting as required
• Provide customer service in person, by phone, and email
• Assist with office supplies, mail, work orders, and daily deposits
• Assist with other corporate services functions, including accounts receivable, utilities, taxation, permits, and licenses
• Support management and staff with administrative tasks as required

Qualifications

• Post‑secondary education in administration or related experience is an asset
• Strong customer service and communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Excellent attention to detail and organizational skills
• Ability to work independently and as part of a team

What We Offer

• Competitive pay based on experience
• Pension and comprehensive health and dental benefits
• Paid vacation starting at 3 weeks annually
• Ongoing training and professional development opportunities

Hours:

Office hours are Monday – Friday, 8:00 a.m. – 4:30 p.m with a half‑hour lunch break