FULL TIME Administrative Assistant

111013 ParaMed Inc.; North Bay; On-site; CAD 38,000 - 46,000; Full time

Benefits offered by this job

Health and dental benefits

Education allowance for employees and

Employee Assistance Program

Inclusive employee perks and exclusive

Job summary

ParaMed Inc. is seeking an Administrative Assistant to provide in-office support in North Bay, ON. You will perform filing, correspondence handling, scheduling, and general office coordination to ensure smooth operations.

The role involves assisting field staff, managing meetings, and supporting travel arrangements. Strong MS Office skills and professional communication are essential for this position.

Qualifications

• Experience performing administrative tasks in an office setting.
• Ability to manage filing and records efficiently.
• Strong scheduling and communication skills.

Responsibilities

• Perform filing and document handling as required.
• Open and distribute mail and coordinate information flow internally.
• Schedule and confirm appointments and meetings.
• Order office supplies and maintain inventory.
• Answer calls and electronic inquiries and relay messages.
• Set up and maintain filing systems (manual and computerized).
• Assist field staff with mobile devices as needed.
• Greet visitors and assist as required.
• Record and prepare minutes of meetings.
• Complete monthly JHSC inspections.
• Arrange travel and reservations.
• May compile data for research activities and organize conferences.

Skills

Filing & records management

Scheduling appointments

Professional communication

Microsoft Office Suite

Tools

MS Office

Job description

Job Description Administrative Assistant Full Time In Office: North Bay, ON

Administrative Assistants perform a variety of administrative duties in support of managerial and professional employers.

Why you’ll love working here:

• Celebration and Recognition programs
• Part time and Full-time opportunities
• Comprehensive health and dental benefit plans
• Education allowance for employees and family
• Employee Assistance Program
• Employee perks and exclusive offers

Job duties

• Complete filing as required
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Assist field staff with mobile devices
• Greet visitors, field staff, etc., and assist as required
• Record and prepare minutes of meetings
• Complete monthly JHSC inspections
• Arrange travel schedules and make reservations
• May compile data, statistics and other information to support research activities
• May organize conferences

ParaMed Home Health Care is Canada’s leading provider of home care service. We have been providing homecare and wellness solutions since 1974 and operate across Ontario, Alberta, Manitoba and Nova Scotia. With 10,000 employees and over 75,000 patients, we are proud of the impact we bring to our communities through the delivery of high-quality patient centered care. ParaMed is a division of Extendicare, the leading seniors care organization that also owns and operates long term care homes, and retirement homes. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and ParaMed Policies on Accommodation, a request for accommodation will be accepted as part of ParaMed hiring process. Time Type Full time Compensation Details Compensation will be discussed during the recruiting process.

ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled professionals delivers a wide range of services to meet the full care spectrum of care needs including high-quality nursing, therapeutic, personal support and home support. We work hand-in-hand with health system partners to deliver personalized and coordinated care, support independent living and relieve capacity pressures on hospitals. Today, our national reach enables expanded access to care in homes and communities across Canada, allowing us to support more people in more places than ever before. We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position. Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process. We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us. ParaMed is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities. ParaMed is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail]. We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do. ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled professionals delivers a wide range of services to meet the full care spectrum of care needs including high-quality nursing, therapeutic, personal support and home support. We work hand-in-hand with health system partners to deliver personalized and coordinated care, support independent living and relieve capacity pressures on hospitals. Today, our national reach enables expanded access to care in homes and communities across Canada, allowing us to support more people in more places than ever before.

Our Mission To provide people with the care they need, wherever they call home. Our Vision Everyone in Canada has access to the care and support they need to live their best lives. Our Values We embrace every person for the individual they are. We care for each person as we would our own family. We collaborate with others because we achieve more together. We are relentless in our efforts to improve. We respect the resources entrusted to us.