Full-time Accounting Operations Analyst

Algonquin College; Ottawa; Hybrid; Full time

Job summary

Algonquin College seeks an Accounts Payable Supervisor to manage the processing of financial transactions for its accounting teams, ensuring accuracy and compliance. The ideal candidate will have a degree in accounting, significant experience in accounts payable and receivable functions, and possess strong communication skills. This full-time position includes opportunities for hybrid work.

Qualifications

• Minimum three (3) Year Diploma / Degree or equivalent in Accounting or related fields.
• Experience in accounts payable/receivable roles with financial reconciliations.
• Strong understanding of Canadian GAAP.

Responsibilities

• Responsible for AP and AR functions, including reconciliations and reporting.
• Maintain and oversee invoicing and collections activities.
• Participate in training for junior staff.

Skills

Communication

Client Service

Education

Diploma or Degree in Accounting

Job description

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Department:

Accounts Payable Supervisor

Position Type:

Full-Time Support

Salary Range:

$33.55-$38.88-Hourly

Sc heduled Weekly Hours:

36.25

Anticipated Start Date:

July 02, 2025

Length of Contract:

n/a

Posting Information

Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

Posting Closing Date:

June 26, 2025

Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:

Reporting to the Supervisor, Accounts Payable, the incumbent is responsible for executing a variety of accounting functions for the Accounts Payable and Accounts Receivable teams by ensuring accuracy, compliance and continuous improvement of financial transactions for both Teams as required.

Responsibilities related to Accounts Payable include (but are not limited to) monthly review and reconciliation of the AP suspense general ledger account, review of AP aging report and supplier accounts clean-up, monthly AP corporate credit card reconciliation, monthly reconciliation of supplier accounts maintained by the AP team, and auditing on a sample basis of expense claims less than $500. This position also assists in the obtaining of SIN numbers from contractors to be provided to the Procurement team for entry into Workday and is responsible for the annual generation of T4A reports to be used to issue T4As to suppliers who are contractors of the college.

From time to time, the incumbent participates in the processing of specific invoices and other payment requests received and for undertaking the payment of all external suppliers in an accurate, efficient and timely manner. This includes verifying the supporting documentation necessary to initiate a payment (by cheque, wire transfer or other form of electronic payment) to an external supplier for goods and/or services received. This position is also responsible for giving timely feedback to suppliers and internal departments related to the status of payment and for providing functional guidance to the other accounts payable staff.

Based on knowledge and experience the incumbent will from time to time, participate in the training of existing/junior staff in more complex transactions, in addition to assisting periodically with onboarding and training of new hires.

In support of the Accounts Receivable team, the incumbent is required to initiate and maintain all third party sponsored student invoicing in an accurate, efficient and timely manner. This position also assists in collections activities for sponsors, students, and trade receivables.

For both the AP and AR functions, the incumbent develops, monitors and reports on Operational Accounting Key Performance Indicators to assess team performance and operational efficiency. The incumbent also participates in all project related initiatives, including automations, process streamlining and documentation.

Duties and Responsibilities:

• Review and complete AP reconciliations

  • Generating the general ledger for various account, including the suspense account, aging accounts payable supplier’s account (and others) showing all debit and credit transactions with minimal supervision or direction;

  • Comparing transactions for accuracy and ensuring that where necessary, the clearing (credits or debits) is created;

  • Reviews and analyzes accounts as assigned to validate the month-end balance;

  • Prepares appropriate adjustments as necessary through journal entries;

  • Investigates and interprets/explains unusual and over/under debits or credits expense items or variances, while reconciling accounts;

  • Assists with direction to AP staff on accounting procedures relating to various transactions, which may be relating to varying cost centres including processes to ensure data accuracies;

  • In the process of assisting with accounting procedures, initiating contact with other staff or suppliers to research and resolve discrepancies including reconciling suppliers accounts to the financial system and identifying missing invoices or credit notes and following up with suppliers for relevant copies;

  • Assists with varying monthly, quarterly and annual close processes or procedures

  • Download copies of monthly invoices from the Rogers, Bell and other utilities websites, creating the necessary worksheets for analysis and reconciliation purposes and uploading reconciled worksheet to Workday.

• Accounts Receivable collections and sponsored student invoicing:

  • Coordinating with Financial Aid and the Registrars Office staff to prepare invoices;

  • Verifying agency sponsor letters against the student’s sub-ledger for accuracy;

  • Resolving anomalies and errors with the Registrar’s Office, before invoicing the sponsor;

  • Generating and verifying sponsor billing reports and invoices, and manually recording invoice number on the master report;

  • Ensuring the sponsor invoices are accurate compared to the student sub-ledger;

  • Resolving queries with students and sponsoring agencies;

  • Regular monitoring and analysis of student sub-ledgers to confirm accuracy of fees assessed and liaising with various College departments to adjust or correct accordingly;

  • Responsible for collections of sponsor invoices and assists in the collections for student and trade receivables.

• College Financial Systems Support

  • Assists as the first point of contact for the general accounting staff, College managers and other end users in response to system issues relating to the processing of financial data;

  • Assists in user acceptance testing of all automated financial solutions prior to release to end users by reconciling data to the financial system;

  • Responsible for developing, maintaining, and delivering systems training to Operational Accounting staff and other users where not carried out by other Finance team members;

  • Reviews current business processes to identify, evaluate, and recommend to the Accounts Payable Supervisor, process improvement opportunities that will increase productivity, efficiency, quality, or customer satisfaction and/or reduce expenses;

  • Assist with leading and coordinating select process improvement initiatives to ensure implementation is completed successfully;

  • Serves as a subject matter expert for AP Workday tools and procedures.

• Maintains consistency and conformity to Expense Claims Process

  • Generates monthly expense report summaries of approved expense claims less than $500;

  • Performs select audits on a sample basis of low-dollar expense reports to ensure compliance with financial policies, identify trends and recommend process improvements;

  • Summarizes audit findings;

  • Monitors expense reports and spend authorizations in status of ‘draft’ and ‘in progress’ and communicates with initiators to resolve the transaction in Workday.

• Key Performance Indicator (KPI) Reporting and Analysis

  • Monitor and report on Operational Accounting KPIs to assess team performance and operational efficiency. Analyze trends in Operational Accounting data, identifying areas for improvement and potential risks;

  • Provide insights and recommendations to management on process improvements and cost savings opportunities.

• Staff Training

  • Based on knowledge and experience the incumbent will from time to time, participate in the training of existing/junior staff in more complex transactions, in addition to assisting periodically with onboarding and training of new hires.

• Other duties as assigned.

Required Qualifications:

• Minimum three ( 3) Year Diploma / Degree or equivalent in Accounting or other related fields;

• A minimum of five (5) years experience with practical accounting experience in an accounting office environment in a previous Senior Accounts Payable, Accounts Receivable, or Analyst position in addition to demonstrating practical experience with financial reconciliations and variance analysis. Progressive experience working in a computerized ERP accounting system and other analytical and reporting tools ideally with medium sized institution. Strong understanding of Canadian Generally Accepted Accounting Principles is considered an asset. Superior verbal and written communication with strong client service skills.

* This position is paid at Payband G

* Vacancy is for P22494

*This position is eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy . https://www.algonquincollege.com/policies/hr26/ (subject to change) .

This position is subject to the terms of the Support Staff Collective Agreement : This position is subject to the terms of the Full-time Support Staff Collective Agreement: https://www.algonquincollege.com/hr/files/2019/04/2018-2022_college_support_ft.pdf

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at [e-mail]. While we thank all those who apply, only those to be interviewed will be contacted.