Front Desk Coordinator

Vic Park; Cobourg; On-site; CAD 25,000 - 30,000; Part time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Employee discounts on medispa services

Training & development

Kindle library access

Learning Matching Fund

Job summary

Victoria Park Medispa Group is seeking a part-time Front Desk Coordinator for our Cobourg clinic. You’ll be the welcoming face for clients, handling calls, bookings, and check-ins while supporting physicians and the operations team with administrative tasks.

The role emphasizes exceptional service, accurate billing, and proactive coordination in a busy medispa environment. Experience in healthcare is a plus, with a focus on client-centric care.

Qualifications

• 1–2 years in an administrative, coordination, or client-facing role
• Strong verbal and written communication
• Comfort with sales conversations and guiding clients toward services
• Excellent organizational skills and sound judgment
• Strong computer literacy and administrative confidence
• Ability to follow processes accurately with limited supervision
• Flexibility to support clinic scheduling needs
• Background or interest in aesthetics and wellness is a strong asset

Responsibilities

• Welcoming clients in person and on the phone with warmth, professionalism, and confidence
• Guiding clients through questions about our medical aesthetic treatments
• Booking appointments and ensuring schedules are optimized for physicians and technicians
• Managing patient check-ins, checkouts, and re-bookings seamlessly
• Processing medical billing and invoices with accuracy and discretion
• Providing administrative support to physicians and the Operations Manager
• Jumping into special projects and supporting clinic operations as needed
• Making sure no detail slips through the cracks

Skills

Communication

Organizational skills

Sales conversations

Computer literacy

Follow processes

Scheduling flexibility

Aesthetics interest

Team player

Job description

A Day in the Life as a Front Desk Coordinator

Hi, I’m Katherine and I’m part of the HR team at Victoria Park Medispa Group, and I’ll be honest, our Front Desk Coordinators are the heartbeat of our clinics. You’re not “just” answering phones or booking appointments. You’re creating first impressions, calming nerves, building trust, and helping our clients feel confident, cared for, and excited about their experience with us.

At Victoria Park, we don’t do ordinary. We’re shaping the future of medical aesthetics in Canada, and that takes warm people, sharp minds, and a whole lot of heart. Intrigued? Keep reading, this might be the opportunity you’ve been looking for.

We are looking for a Part-time Front Desk Coordinator to join our Cobourg team!

Your goal?

To deliver an exceptional client experience from the moment someone contacts us, while supporting our medical and operations teams behind the scenes.

You’ll be:

• Welcoming clients in person and on the phone with warmth, professionalism, and confidence


• Guiding clients through questions about our medical aesthetic treatments


• Booking appointments and ensuring schedules are optimized for physicians and technicians


• Managing patient check-ins, checkouts, and re-bookings seamlessly


• Processing medical billing and invoices with accuracy and discretion


• Providing administrative support to physicians and the Operations Manager


• Jumping into special projects and supporting clinic operations as needed


• Making sure no detail slips through the cracks

What We’re Looking For

You’re someone who:

• Naturally connects with people and enjoys building relationships


• Has a positive, proactive, \"I’ve got this\" attitude


• Thrives in a busy environment where no two days look the same


• Takes pride in being organized, detail-oriented, and dependable


• Loves delivering exceptional service and following through


• Can work independently while being a strong team player


• Is available to work 25+ hours per week, Tuesday through Friday.

Experience in a clinic or healthcare setting is an asset, but attitude, professionalism, and client focus matter most!

Required Skills & Experience

• 1–2 years of experience in an administrative, coordination, or client-facing role (clinic or healthcare experience is an asset, not a must)


• Strong communication skills both verbal and written


• Comfort with sales conversations and guiding clients toward the right services


• Excellent organizational skills and sound judgment


• Strong computer literacy and administrative confidence


• Ability to follow processes accurately with limited supervision


• Flexibility to support clinic scheduling needs


• Background or interest in aesthetics and wellness is a strong asset

What’s In It for You (Why Join Us?)

• You’ll have real responsibility from day one, no bench-warming here


• You’ll work in a beautiful, professional, and supportive clinic environment


• You’ll be part of a team that genuinely values kindness, excellence, and collaboration


• You’ll receive employee discounts on our medispa services and skincare products


• You’ll have access to health, dental, and vision benefits


• You’ll enjoy ongoing training and development, plus access to our company Kindle library


• You’ll be eligible to participate in our Learning Matching Fund to support your personal and professional growth

Who We Are

Victoria Park Medispa is Canada’s leading medical aesthetics provider, with 30 locations nationwide, led by specialists, plastic surgeons, and dermatologists. We’re proud to be named Top Medispa in Canada for three consecutive years, winners of the Consumer Choice Award, and finalists for Canada’s Best Managed Companies.

Victoria Park is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, respectful, and welcoming workplace.