FOI & Records Management Analyst

PACC-CCAP - Privacy and Access Council of Canada; North Vancouver; On-site; CAD 150,000 - 200,000; Full time

Job summary

An established industry player is offering a temporary full-time opportunity for an FOI & Records Management Analyst in their Clerk’s Office. This role involves specialized records management work, including administering the corporate Records Management System and ensuring compliance with the Freedom of Information and Protection of Privacy Act. You will process public information requests, draft assessments, and manage archives while collaborating on various records projects. This position requires a keen understanding of privacy regulations, excellent communication skills, and the ability to work independently within established procedures. Join a dedicated team and make a meaningful impact in this critical area of governance.

Qualifications

• Completion of Grade 12 and records management program required.
• Considerable related experience or equivalent training is necessary.

Responsibilities

• Administer and maintain the corporate Records Management System.
• Process FOI requests and draft Privacy Impact Assessments.
• Advise departments on records management procedures.

Skills

Knowledge of FOI process

Records management principles

Privacy protection practices

Effective communication

Decision making

Relationship building

Education

Grade 12

Records management program

Tools

Records Management System

Electronic document system

Job description

A temporary full-time one-year opportunity is available in our Clerk’s Office for an FOI & Records Management Analyst. This is specialized and technical records management work involving administering, coordinating and maintaining the corporate Records Management System and administration of the Freedom of Information and Protection of Privacy Act requirements. You will process requests for access to information from the public, recommending the release or withholding of specific information. You will also participate in the drafting of Privacy Impact Assessments and Information Sharing Agreements and complete special projects requiring research and compiling reports, as required. You will be responsible for the operation and maintenance of the corporate records management system and archives including advising departments on established records management procedures and the use of the electronic document system and the classification system as well as participating in a variety of records management projects. Considerable independence of judgement and action are exercised in matters which are within the framework of established procedures, but policy or unusual problems are referred to a superior who reviews the work for overall results and conformance with established records management practices and policies.

Key Responsibilities

• Considerable knowledge of the legislation, rules, regulations, practices and procedures governing the work performed.
• Practical knowledge of the FOI process, and of principles and practices of privacy protection in BC.
• Considerable knowledge of the principles, practices and techniques of records management and archives.
• Considerable knowledge of business English, spelling, punctuation and arithmetic and of modern office practices and procedures.
• Considerable knowledge of software applications used in the work performed.
• Ability to interpret and apply the provisions of the Freedom of Information and Protection of Privacy Act, regulations and Commissioners’ Orders.
• Ability to provide guidance to staff on privacy regulations, processes, policies, and procedures.
• Ability to make decisions in the light of established precedents and to exercise resourcefulness in dealing with new situations.
• Ability to maintain and control a departmental records management system and to participate in the development and implementation of new or revised records methods and procedures.
• Ability to prepare, maintain, update and retrieve a variety of materials and to search records, compile information and prepare related reports.
• Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to provide advice, information and assistance to same.
• Ability to communicate effectively, both orally and in writing.
• Ability to work under pressure and to exercise tact in dealing with contentious matters.

Qualifications

Completion of Grade 12 supplemented by a records management program at a post-secondary institution including courses in information and records management, plus considerable related experience; or an equivalent combination of training and experience.