FOI & Records Management Analyst

District of North Vancouver; District of North Vancouver; On-site; CAD 150,000 - 200,000; Full time

Job summary

The District of North Vancouver is seeking an FOI & Records Management Analyst to handle privacy legislation and records management responsibilities. This full-time position demands considerable knowledge and experience in managing information related to privacy and public access, contributing to transformative initiatives in community service.

Qualifications

• Completion of Grade 12 with privacy or records management program.
• Considerable experience in related field is required.

Responsibilities

• Administer the Freedom of Information and Protection of Privacy Act.
• Process public information requests and draft PIAs and ISAs.
• Participate in records management projects.

Skills

Knowledge of privacy legislation

Knowledge of FOI process

Experience in privacy policies

Ability to interpret FIPPA

Records management techniques

Effective communication

Ability to maintain records system

Decision making

Ability to compile reports

Education

Grade 12 diploma

Privacy or records management program

Tools

M365

Job description

Home to vast parkland and attractions including Grouse Mountain, Lynn Canyon and Capilano Suspension Bridge, the District of North Vancouver is inspired by nature, and enriched by people. Designated one of BC’s Top Employers for six years, the District offers exciting professional development opportunities and a competitive total compensation package including a nine-day fortnight. This is an exciting time to join the District, as we embark on a range of initiatives to transform digital service delivery, customer experience, and our approach to climate action. Known for being a flexible, family-friendly employer with an inclusive workplace culture, the District of North Vancouver is an exceptional place to work. If you are civic-minded and interested in making an impact on people and businesses on the beautiful North Shore, consider working for the District of North Vancouver.

Position Overview

A regular full-time opportunity is available in our Legislative Services Department for an FOI & Records Management Analyst. This is specialized privacy and records management work involving administration of the Freedom of Information and Protection of Privacy Act ( FIPPA ) requirements and supporting the DNV’s records management functions. You will process requests for access to information from the public, recommending the release or withholding of specific information. You will coordinate the drafting of Privacy Impact Assessments (PIAs) and Information Sharing Agreements (ISAs) and complete special projects requiring research and compiling reports, as required. You will also participate in a variety of records management projects. Considerable independence of judgement and action are exercised in matters which are within the framework of established procedures, but policy or unusual problems are referred to the Records Management and Privacy Advisor who reviews the work for overall results and conformance with established records management practices and policies.

You will have:

• Considerable knowledge of the privacy legislation, rules and regulations in BC.
• Practical knowledge of the FOI process, and of related principles and practices in BC.
• Practical experience of writing PIAs and ISAs, as well as privacy related policies and guidance, preferably in the public sector environment in BC.
• Ability to interpret and apply the provisions of the Freedom of Information and Protection of Privacy Act, regulations and Commissioners’ Orders.
• Considerable knowledge of the principles, practices and techniques of records management and archives.
• Familiarity with software applications used in a modern office, preferably M365.
• Experience in providing guidance to staff on privacy and records management processes, policies, and procedures.
• Ability to make decisions in the light of established precedents and to exercise resourcefulness in dealing with new situations.
• Ability to maintain and control a departmental records management system and to participate in the development and implementation of new or revised records methods and procedures.
• Ability to prepare, maintain, update and retrieve a variety of materials and to search records, compile information and prepare related reports.
• Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to provide advice, information and assistance to same.
• Ability to communicate effectively, both orally and in writing.
• Considerable knowledge of business English, spelling, punctuation and arithmetic.
• Knowledge of modern office practices and procedures.
• Ability to work under pressure and to exercise tact in dealing with contentious matters.

Qualifications

Completion of Grade 12 supplemented by a privacy or records management program at a post-secondary institution including courses in information and records management, FIPPA and FOI , plus considerable related experience; or an equivalent combination of training and experience.

Details

Salary: The pay range for this unionized position is $37.58 – $44.22 per hour based (2024 rates).

Hours of Work: 35-hour work week (Compressed work schedule available).

Apply

The District of North Vancouver is committed to creating a diverse, inclusive, and accessible work environment. If you have what we’re looking for and have a passion to serve people and the community, a demonstrated understanding of safety, a commitment to supporting a healthy and safe workplace, and a willingness to take further safety training as required, we would like to hear from you. Please apply on-line at https://careers.dnv.org by July 6, 2025, to be considered.

If you require accommodation to participate in the recruitment process, please inform us when we contact you.

We respectfully acknowledge the Coast Salish peoples, specifically the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səlilwətaɬ (Tsleil-Waututh), on whose ancestral lands the District of North Vancouver is located.

Compensation

Compensation The pay range for this unionized position is $37.58 - $44.22 per hour based (2024 rates).

Posting Number

Posting Number JP#25-42

Job Open Date

Job Open Date 06/11/2025

Job Close Date

Job Close Date 07/06/2025

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • High School Diploma/GED
  • Technical/Trade School Certificate/Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Other

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