Flight Coordinator

Airsprint-Private-Aviation-; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Flight benefits for family and friends

Paid time off

Job summary

AirSprint is seeking a Flight Coordinator to manage operational logistics for private jet flights, ensuring safe, compliant, and timely trip support. You will assist pilots with schedules, documentation, and day-of-flight changes while coordinating with crews and international planning partners.

Ideal candidates have a High School Diploma, 1+ year experience in aviation logistics, knowledge of Transport Canada rules, and strong MS Office skills.

Qualifications

• High School Diploma or equivalent.
• Minimum of one year of related experience in operational logistics.
• Knowledge of Transport Canada Regulations and Standards.
• Intermediate proficiency in Microsoft Office (Outlook, Excel, Word).
• Completion of Transport Canada’s Flight Dispatcher exams (FDOPS and FDMET) is an asset.

Responsibilities

• Coordinate operational requirements for company flights, including logistics and permits.
• Coordinate airport services and support requirements (FBO notifications, handling, cleaning).
• Confirm flight assignments with crew and communicate details per requirements.
• Coordinate overseas trip planning with third-party providers.
• Arrange crew meals per company standards and policies.
• Identify Enhanced Support requirements to maximize crew rest and readiness.
• Ensure timely IROPs response and recovery to preserve performance.
• Support crew travel logistics, including after-hours coverage where needed.
• Perform additional duties as assigned by Operations Control Manager.

Skills

Operational logistics

MS Office

English communication

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Job Description

Reporting to: Operations Control Manager

Schedule: Four days on shift followed by four days off, based on 12-hour workday.

Closing Date: September 4, 2026

The big picture:

Have your career take off with us! At AirSprint, our core values of Safety, Integrity, Humility, Service, People, and Community, are ingrained throughout our operations and culture. As a Flight Coordinator is responsible for coordinating operational logistics to support the safe, efficient, and compliant operation of company flights. This role supports pilots by ensuring trip logistics and supporting documentation are completed accurately and communicated in a timely manner. The Flight Coordinator works proactively to support future flight operations while adapting to same-day operational changes as required.

In this role you will:

• Coordinate operational requirements for company flights, including customs arrangements, airport slots, permits, and airport access requirements.


• Coordinate airport services and support requirements, including FBO notifications, handling arrangements, aircraft cleaning, and other operational logistics.


• Confirm flight assignments with crew members and ensure flight details and supporting documentation are communicated in accordance with company and regulatory requirements.


• Communicate and monitor the completion of overseas flight requirements with third-party international trip planning providers.


• Coordinate crew meal arrangements in accordance with company standards and policies.


• Identify and proactively coordinate Enhanced Support requirements for applicable flights, ensuring appropriate support measures are in place to maximize available crew rest and support operational readiness.


• Ensure Irregular Operations (IROPs) response and recovery efforts are proactive and timely to preserve exceptional operational performance and customer service.


• Provide support for crew travel logistics in accordance with company standards and policies as required, including after-hours coverage when Travel Coordinators are not on shift.


• Additional duties as assigned by the Operations Control Manager.

To be successful in this role, you will have:

• High School Diploma or equivalent.


• Minimum of one (1) year of related experience facilitating operational logistics, preferably within the aviation industry.


• Knowledge of Transport Canada Regulations and Standards.


• Intermediate proficiency in Microsoft Office (Outlook, Excel, Word).


• Completed Transport Canada’s Flight Dispatcher Generic Written Examinations (FDOPS and FDMET) is an asset.

You’ll fit right in if you:

• Are a humble team player and are ready to pitch in wherever you’re needed.


• Are good at handling change and can adjust to new situations.


• Focus on getting things right, down to the last detail.


• Communicate effectively in English, both verbally and in writing.


• Are passionate about providing exceptional customer service.


• Are committed to growth by seeking and providing constructive feedback.


• Have good analytical thinking and organizational skills.


• Are highly organized with strong multi-tasking and time management skills.


• Are willing to step up and take the lead.

We think you’ll like working with us because:

• We care about your health and well-being and offer an employee assistance program, extended health care benefits, dental and vision benefits, and paid time off.


• We value your contribution to our success and provide a competitive salary and an RRSP matching program.


• We have a great team, and we work hard together toward common goals and with a passion for excellence.


• We offer family and friends flight benefits.


• We respect, honour, and celebrate the diversity of our employees as we know our differences make us better. Our core values of Community and People mean we’re focused on equity, diversity, inclusion, anti-racism, and reconciliation.


• We value Safety, which is why we require applicants to complete a background check assessment.

About us:

A passion for aviation and providing exceptional service formed the foundation of AirSprint's introduction of Fractional Jet Ownership to Canada in 2000. Today, each of our dedicated staff is passionate about delivering a private aviation experience that positively contributes to successful Canadians' personal and professional lives. We do this with values of "Safety, Service, People, Integrity, Humility, and Community."

AirSprint's mission is to provide successful Canadians with a better choice for optimizing their time by enhancing the private jet ownership experience with industry-leading safety standards, exceptional turn-key service, and increased flexibility, all at a fraction of the cost and personalized for their individual needs.

AirSprint values diversity in our workplace and wants to ensure every applicant is treated equitably and respectfully. If you require any support in the application process, including disability accommodation, please get in touch with Human Resources at [e-mail] .