Fleet Services Admin & Operations Clerk

City of Greater Sudbury; Greater Sudbury; On-site; CAD 43,000 - 52,000; Full time

Job summary

The City of Greater Sudbury is seeking an administrative support professional for Fleet Services. Reporting to the Manager of Fleet Services, you will maintain fuel databases, manage invoices, and process records for the fleet, ensuring accuracy and compliance with standards.

This role handles data entry, reporting, and timekeeping, prepares monthly billing and fuel rebate information, organizes licensing, and supports the CGS in audits.

Qualifications

• Two to five years of fleet management and maintenance work order experience.
• Familiarity with fuel storage and dispensing regulations.
• Strong data entry and financial processing skills.

Responsibilities

• Maintain fuel database and input fuel and usage data.
• Prepare work orders for repairs and dispatch internal staff.
• Process invoices and perform monthly audits on fuel dispensing.
• Post and track license plate renewals and city licensing.
• Prepare monthly reports and reconcile fleet charges.

Skills

Fleet management software

Data entry

Invoicing

English communication

French language

Education

Community College Diploma in Business Administration/Accounting

Tools

Excel

Word processing

Corel Presentation

Fleet Management System

Job description

The City of Greater Sudbury is seeking an administrative support professional for Fleet Services. Reporting to the Manager of Fleet Services, you will maintain fuel databases, manage invoices, and process records for the fleet, ensuring accuracy and compliance with standards.

This role handles data entry, reporting, and timekeeping, prepares monthly billing and fuel rebate information, organizes licensing, and supports the CGS in audits.